Commissioning Coordinator (Owner's Representative) - Semiconductor Facilities

KALCON; Tualatin (OR); On-site; USD 140,000 - 190,000; Full time

Benefits offered by this job

Medical insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with 4% match

Paid time off

8 national holidays

License/certification reimbursement

Job summary

KALCON seeks a Commissioning Coordinator to act as Owner’s Representative, aligning commissioning activities from turnover to Process Ready. You will manage schedules, track readiness, and drive handoffs among contractors, engineers, and operations to ensure timely progress.

You will coordinate issues, maintain documentation, and prepare status reports for executive stakeholders, ensuring readiness and smooth turnover across complex facilities.

Qualifications

• Bachelor’s degree in Engineering, Construction Management, Building Systems, or related field preferred; equivalent experience considered.
• 5+ years of experience in construction, commissioning, turnover, startup, facilities operations, project controls, or project coordination.
• Experience supporting semiconductor, mission-critical, industrial, advanced manufacturing, laboratory, pharmaceutical, or data center projects preferred.
• Strong understanding of construction, turnover, startup, and commissioning processes.
• Experience coordinating multiple stakeholders across design, construction, commissioning, operations, and vendor organizations.
• Strong organizational, planning, and scheduling skills with ability to manage multiple concurrent activities.
• Experience maintaining project documentation, tracking systems, action items, and turnover records.
• Excellent written and verbal communication with field personnel, project teams, and executive stakeholders.
• Proficiency with MS Office Suite including Excel, Word, PowerPoint, and Project.

Responsibilities

• Serve as the primary coordination point for commissioning and turnover activities from contractor turnover through Process Ready status.
• Develop and maintain detailed system- and equipment-level turnover schedules, execution plans, readiness trackers, and milestone schedules.
• Coordinate handoffs between contractors, commissioning teams, operations personnel, vendors, and project stakeholders to ensure seamless progression through each phase of the commissioning process.
• Maintain visibility of commissioning milestones, system dependencies, inspections, approvals, signoffs, and turnover requirements.
• Monitor commissioning and turnover progress against project schedules and proactively identify risks, constraints, and potential delays.
• Act as the primary liaison between the Commissioning Agent, contractors, engineers, vendors, project teams, and client stakeholders.
• Facilitate communication among all parties to ensure activities remain aligned with project objectives and turnover milestones.
• Identify gaps in responsibility, sequencing, documentation, and planning, and engage appropriate stakeholders to resolve issues.
• Coordinate and participate in commissioning meetings, turnover planning sessions, readiness reviews, and project coordination meetings.
• Maintain commissioning records, turnover packages, checklists, approvals, signoffs, action logs, and supporting documentation.
• Track commissioning status, open issues, deficiencies, constraints, and outstanding actions through completion and turnover.
• Monitor the Commissioning Agent’s tracking systems and maintain visibility into upcoming activities, required actions, and stakeholder commitments.
• Ensure documentation is complete, organized, and maintained per project document control requirements.
• Prepare regular status reports, turnover dashboards, and executive-level summaries outlining progress, risks, constraints, upcoming milestones, and required actions.
• Support refinement of commissioning implementation plans as details emerge.
• Assist project teams in maintaining alignment between construction completion, commissioning activities, operational readiness, and Process Ready milestones.
• Facilitate issue resolution and drive accountability among stakeholders to keep turnover and commissioning on schedule.
• Support project closeout activities by verifying turnover documentation, signoffs, approvals, and readiness records are complete.

Skills

Stakeholder management

Project coordination

Scheduling

Communication

Documentation management

Organizational skills

Education

Bachelor’s degree in Engineering or related field

Tools

Microsoft Project

Microsoft Excel

Microsoft Word/PowerPoint

Job description

The Commissioning Coordinator serves as the Owner’s Representative responsible for coordinating and facilitating the activities required to move building systems from contractor turnover through the “Process Ready” milestone. This role acts as the central coordination point between the Commissioning Agent, contractors, engineers, vendors, design teams, operations personnel, and client stakeholders, ensuring all parties remain aligned throughout the commissioning and turnover process. The Commissioning Coordinator is responsible for driving accountability, managing handoffs, tracking readiness activities, maintaining documentation, and helping ensure systems progress efficiently through commissioning, startup, turnover, and operational readiness.

Minimum Qualifications

• Bachelor’s degree in Engineering, Construction Management, Building Systems, or a related field preferred; equivalent experience may be considered.
• 5+ years of experience supporting construction, commissioning, turnover, startup, facilities operations, project controls, or project coordination activities.
• Experience supporting semiconductor, mission-critical, industrial, advanced manufacturing, laboratory, pharmaceutical, or data center projects preferred.
• Strong understanding of construction, turnover, startup, and commissioning processes.
• Experience coordinating multiple stakeholders across design, construction, commissioning, operations, and vendor organizations.
• Strong organizational, planning, and scheduling skills with the ability to manage multiple concurrent activities.
• Experience maintaining project documentation, tracking systems, action items, and turnover records.
• Excellent written and verbal communication skills with the ability to communicate effectively with field personnel, project teams, and executive stakeholders.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Project.
• Experience with commissioning, project management, document control, or turnover management software is preferred.

Duties And Responsibilities

• Serve as the primary coordination point for commissioning and turnover activities from contractor turnover through Process Ready status.
• Develop and maintain detailed system- and equipment-level turnover schedules, execution plans, readiness trackers, and milestone schedules.
• Coordinate handoffs between contractors, commissioning teams, operations personnel, vendors, and project stakeholders to ensure seamless progression through each phase of the commissioning process.
• Maintain visibility of commissioning milestones, system dependencies, inspections, approvals, signoffs, and turnover requirements.
• Monitor commissioning and turnover progress against project schedules and proactively identify risks, constraints, and potential delays.
• Act as the primary liaison between the Commissioning Agent, contractors, engineers, vendors, project teams, and client stakeholders.
• Facilitate communication among all parties to ensure activities remain aligned with project objectives and turnover milestones.
• Identify gaps in responsibility, sequencing, documentation, and planning, and engage appropriate stakeholders to resolve issues.
• Coordinate and participate in commissioning meetings, turnover planning sessions, readiness reviews, and project coordination meetings.
• Maintain commissioning records, turnover packages, checklists, approvals, signoffs, action logs, and supporting documentation.
• Track commissioning status, open issues, deficiencies, constraints, and outstanding actions through completion and turnover.
• Monitor the Commissioning Agent’s tracking systems and maintain visibility into upcoming activities, required actions, and stakeholder commitments.
• Ensure documentation is complete, organized, and maintained in accordance with project document control requirements and established folder structures.
• Prepare regular status reports, turnover dashboards, and executive-level summaries outlining progress, risks, constraints, upcoming milestones, and required actions.
• Support refinement of commissioning implementation plans as additional detail, sequencing requirements, and turnover needs are identified during project execution.
• Assist project teams in maintaining alignment between construction completion, commissioning activities, operational readiness, and Process Ready milestones.
• Facilitate issue resolution and drive accountability among project stakeholders to ensure turnover and commissioning activities remain on schedule.
• Support project closeout activities by verifying turnover documentation, signoffs, approvals, and readiness records are complete and properly maintained.
• Help ensure all responsible stakeholders are prepared for each turnover and commissioning activity and that required deliverables are completed prior to handoff.
• Perform additional duties as assigned by Management.

Benefits Offered

• Medical insurance
• Dental Insurance
• Vision Insurance
• 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5%
• 15 days of paid time off
• 8 paid National Holidays
• Reimbursement for professional licenses and certifications

Submission Requirements

At a minimum, the candidate’s professional resume must include the following:

• List of all Educational Achievements
• List of all Professional Licenses or Certificates
• List of Awards Received
• Detailed Employment History with each company including:
  • Name & Contact Information of the firm or agency
  • Start Date and End Date (Month & Year)
  • Positions Held

At KALCON we are committed to creating an inclusive, diverse, and equitable workplace where every individual is respected and valued. We are an equal opportunity employer and all applicant and employees will receive consideration for employment as we do not tolerate discrimination of any kind based based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetics, protected veteran status or any other protected characteristic as outlined by federal, state, or local laws. We believe that a diverse workforce contributes to the success of our company and the innovation behind the exceptional projects we deliver. We encourage and support applicants from all backgrounds, experiences, and perspectives to join our team and thrive. Our hiring and employment practices are guided by principles of fairness, equality, and opportunity for all.

Salary Range: $140,000 USD - $190,000 USD