Commission Clerk

North Slope Borough, AK; Utqiaġvik (AK); On-site; USD 42,000 - 58,000; Full time

Job summary

North Slope Borough is seeking a Clerk/Secretary to organize and coordinate Planning, Barrow Zoning, and Inupiat Language and Culture Commission activities. You will serve as a secretary, transcribe minutes, prepare agenda materials, and manage public postings with borough staff.

The role requires strong transcription and recordkeeping skills, independent work habits, and the ability to interact with diverse audiences.

Qualifications

• High school diploma or GED or equivalent educational background.
• Two years of experience with transcribing and teleconferencing equipment.
• Two years of PC experience using common software applications.
• Valid Alaska driver’s license meeting Borough criteria.
• Ability to work independently and maintain confidentiality.
• Ability to interact professionally with diverse stakeholders.
• Willingness to travel to outlying villages as needed.

Responsibilities

• Record the Commission's verbal discussions and transcribe minutes.
• Coordinate public postings and notices with central office staff.
• Attend, prepare, and distribute agenda materials and minutes for meetings.
• Act as secretary for the Planning, Barrow Zoning, and Inupiat Language and Culture Commissions.
• Attest documents by signing required paperwork.
• Set dates for publications and hearings; maintain commission records.
• Assist in appointments and communications with city/tribal government bodies.
• Prepare advertisements to meet requirements and coordinate travel for meetings.
• Respond to the public in a professional manner and maintain confidentiality.

Skills

Transcription

Minutes

Public notices

Recordkeeping

Education

High School Diploma or GED

Tools

Teleconferencing equipment

Microsoft Office

Job description

Responsible for the organization and coordination of a variety of Planning, Barrow Zoning, and Inupiat Language and Culture Commission activities including serving as clerk and providing assistance and services to the commission officials and departments, as well as the public.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Responsible for recording the Commission''s verbal discussions, and transcribing minutes, and working with the Record''s Technician for the safe keeping of all commission files.

Coordinate all public posting and notices with central office staff.

Attend, prepare, and distribute agenda materials and minutes for all regular/special meetings of all commissions in accordance with the borough code.

Serve as secretary for the Planning, Barrow Zoning, and Inupiat, Language and Culture Commissions.

Attest by signing all required documentation.

Assist in setting dates for publications and dates for hearings.

Assist in keeping records of all appointees to the Commissions and inform administration of expiration dates.

Work with the City offices and the administration of appointments to the Commissions.

Prepare certain advertisements to fulfill the requirements.

Plan and coordinate the attendance of the commissioner's in special events.

Assist in the coordination and maintenance with contacts with city and tribal governments, borough departments, Planning Commission, Barrow Zoning, IHLC Commission, State and Federal agencies and industry representatives.

Respond to the public in a professional and courteous manner.

Cross train with other employees in the department and provide coverage as necessary.

Participate and successfully complete all required departmental training.

Travel to the outlying villages to record all commission meetings and assist in making travel arrangements.

Perform other duties as assigned.

Knowledge of North Slope Borough organization, operations, policies and procedures.

Ability to establish and maintain effective working relations with a wide variety of persons, including those whose interests may be adversarial.

Ability to work independently, perform highly accurate work, and write clear and accurate reports and correspondence.

Ability to meet the public, to understand their questions, and provide clear answers.

Maintain absolute confidentiality of work-related issues, records and borough information.

High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.

Two years of work experience with transcribing and teleconferencing equipment.

Two years work experience with a PC utilizing common software applications;

Valid Alaska driver's license that meets North Slope Borough insurance criteria;

THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.

This Job Description reflects North Slope Borough''s best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.