Commercial Vessel Accounts

Raffles Shipping Corporation Pte Ltd; Marina (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

A shipping company located in California is seeking a detail-oriented Commercial Vessel Accounts professional to support the commercial operations of their dry bulk fleet. Responsibilities include preparing hire and freight invoices, coordinating with the Finance Department, and ensuring accurate port disbursement accounts. The ideal candidate should have a proactive approach to commercial contracts and financial reporting.

Qualifications

• Detail-oriented and proactive individual.
• Experience in commercial vessel operations is a plus.

Responsibilities

• Prepare hire and freight invoices for various charter arrangements.
• Liaise with the Finance Department for timely payments.
• Maintain updated hire records and prepare financial reports.
• Review and approve Port Disbursement Accounts for accuracy.
• Calculate and settle demurrage and despatch.

Job description

We are looking for a detail-oriented and proactive Commercial Vessel Accounts to join our team. This role supports the commercial operations of our dry bulk fleet under various chartering arrangements (Bareboat, Time Charter In/Out, and Voyage Charter). The successful candidate will be responsible for invoicing, port disbursement coordination, and freight/hire reconciliation to ensure smooth execution of commercial contracts.

Key Responsibilities

• Prepare hire and freight invoices for Bareboat Charter In, Time Charter In/Out, and Voyage Charter arrangements.
• Liaise with the Finance Department to track and monitor the timely receipt of hire and freight payments.
• Prepare, reconcile, and settle PFHS (Post-Fixture Hire Statement), FHS, and balance freight with vessel owners and charterers.
• Maintain updated hire records and assist in the preparation of Weekly and Monthly Profit & Loss Reports.
• Liaise with port agents to collect and verify estimated Port Disbursement Accounts (PDA).
• Review and approve final PDAs for accuracy and compliance with charter party terms.
• Arrange pre-funding and final settlement of PDA payments in coordination with the Finance team.
• Calculate and settle demurrage and despatch for voyage charter operations in accordance with contract terms.