Commercial Title Clearance Officer

Boutique Recruiting; Trevose (PA); Remote; USD 80,000 - 120,000; Full time

Job summary

Boutique Recruiting is seeking a Commercial Title Clearance Officer for a fully remote role handling complex commercial title transactions, with a focus on accuracy and timely closings. The ideal candidate has at least 2 years of commercial title clearance experience, preferably with New York transactions, and strong knowledge of LLC, corporate, and bankruptcy documents.

Remote work and a collaborative team are offered.

Qualifications

• Minimum 2 years of commercial title clearance experience.
• Experience with NY transactions strongly preferred; PA/NJ/FL considered.
• Knowledge of LLC, corporate, trust, estate, and bankruptcy documents.
• Ability to review complex ownership structures and signatories.
• Ability to clear judgments, liens, and title defects.
• Manage 60-70 active files with deadlines.
• Proficiency in MS Office and title-management tech.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication; client service focus.
• Able to work independently in a fully remote environment.
• HS diploma; bachelor's degree preferred.
• Experience with SoftPro and Microsoft Teams preferred.

Responsibilities

• Review title commitments, clearance docs, and ensure requirements before settlement.
• Examine LLC, corporate, trust, and estate documents for signing authority.
• Resolve title defects, judgments, liens, and bankruptcy matters.
• Prepare pro formas, settlement statements, and closing docs per lender instructions.
• Coordinate with lenders, attorneys, underwriters, and closing teams.
• Manage 60-70 active files while meeting deadlines.
• Review complex transactions with multiple ownership layers and foreclosures.
• Maintain records and track milestones in title management systems.
• Ensure documentation meets underwriting standards and quality.
• Provide timely communication and exceptional client service.
• Collaborate to resolve challenges and prevent delays.

Skills

Commercial title clearance

New York transactions

Microsoft Office

Communication skills

Organization

Time management

Independent remote work

Education

High school diploma preferred

Bachelor's degree preferred

Tools

SoftPro

Microsoft Teams

Title management software

Microsoft Office Suite

Job description

Position Title: Commercial Title Clearance Officer

We are seeking an experienced Commercial Title Clearance Officer to join a growing commercial title and escrow services firm in a fully remote position. This role is responsible for reviewing complex commercial title documents, resolving title clearance issues, preparing files for settlement, and ensuring transactions close accurately and on time. The Commercial Title Clearance Officer will work closely with lenders, attorneys, underwriters, and internal teams to manage high-volume transactions while maintaining exceptional client service.

The ideal candidate has at least 2 years of commercial title clearance experience, preferably handling New York transactions, and a strong understanding of complex LLC structures, trusts, corporate documents, and judgement clearance. This individual is highly organized, detail-oriented, proactive, and comfortable managing multiple deadlines in a collaborative, fast-paced environment.

Salary Range

$80,000 - $120,000 / annually, DOE

Responsibilities

• Review commercial title commitments, clearance documents, and supporting documentation to ensure all requirements are satisfied before settlement
• Examine complex LLC, corporate, trust, and estate documents to determine signing authority and identify additional documentation requirements
• Resolve title defects, judgments, liens, bankruptcy matters, and other complex clearance issues
• Prepare pro formas, settlement statements, and closing documentation in accordance with lender instructions
• Coordinate with lenders, attorneys, developers, real estate investors, underwriters, and internal closing teams
• Manage approximately 60-70 active files while maintaining accuracy and meeting transaction deadlines
• Review complicated commercial transactions involving multiple ownership layers, foreclosures, and specialized property types
• Maintain accurate records and track transaction milestones using title management systems
• Ensure title clearance documentation meets underwriting requirements and internal quality standards
• Provide timely communication, proactive follow-up, and exceptional customer service throughout the closing process
• Collaborate with team members to resolve challenges and prevent settlement delays

Requirements

• Minimum of 2 years of commercial title clearance experience with a commercial title company
• Experience handling New York commercial title transactions strongly preferred; New Jersey, Pennsylvania, or Florida experience will also be considered
• Strong knowledge of LLC, corporate, trust, estate, and bankruptcy clearance documentation
• Experience reviewing complex ownership structures and determining authorized signatories
• Demonstrated ability to clear judgments, liens, and other title defects
• Ability to manage 60-70 active files while maintaining accuracy and meeting deadlines
• Proficiency in Microsoft Office applications and title management technology
• Exceptional organizational skills, attention to detail, and ability to prioritize competing deadlines
• Strong written and verbal communication skills with a commitment to outstanding client service
• Ability to work independently in a fully remote environment while collaborating effectively with internal teams
• High school diploma required; bachelor's degree preferred
• Experience with SoftPro and Microsoft Teams preferred

Benefits

• Performance-based annual bonus opportunities
• Fully remote work environment
• Medical, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid time off and parental leave
• Health savings account (HSA) and flexible spending account (FSA) options
• Life insurance and employee assistance program
• Flexible scheduling
• Employee referral program and employee discounts
• Professional development and career growth opportunities
• Collaborative team environment with company-sponsored events