Commercial Title Assistant

First American; Pasadena (CA); On-site; USD 31,000 - 41,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

PTO / paid sick leave

Employee stock purchase plan

Job summary

First American’s National Commercial Services unit is seeking an organized Escrow/Title Support professional to assist with closing commercial real estate transactions. You will manage escrow accounts, deposits, wires, checks, and invoices while coordinating with title officers and transaction managers.

The role requires a High School diploma or equivalent (some college preferred) and 2+ years in title industry, with strong time management and communication skills.

Qualifications

• High School diploma or equivalent; some college preferred.
• 2+ years title industry experience.
• Strong time management and organizational skills.
• Excellent written and verbal communication.

Responsibilities

• Support Closers/Transaction Managers with closing commercial real estate transactions by administering escrow accounts, deposits, checks, wires, invoices, and pricing information.
• Route title comments and underwriting requests, order title and tax updates, and assemble pricing information.
• Search, examine and interpret real estate documents and update files accordingly.
• Audit calculations and legal documents for accuracy and compliance.
• Communicate recording information and prepare endorsements and supplemental documents.
• Maintain and organize research files and records.

Skills

Time management

MS Office proficiency

Verbal/written communication

Professionalism

Attention to detail

Education

High School diploma or equivalent

Some college

Tools

FAST platform

Job description

Who We AreJoin a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.What We DoPerforms administrative tasks to support timely escrow closings and title recordings for transactions ranging from single site to high-liability multi-site commercial real estate transactions. Conducts title research to compiles chain of title. Creates title files and prepares endorsements and supplemental documents. Responsible for all new order entry and fulfillment, paperless file setup, order tracking, invoicing (initial search and all updates), escrow accounting functionality and post-closing functions. Investigates and interprets tax records in order to determine tax liability. Creates title files, documenting all research.HOW YOU’LL CONTRIBUTESupport Closers/Transaction Managers with closing commercial real estate transactions by assisting with administering escrow accounts, making deposits, issuing checks, building and disbursing wires, preparing invoices, routing title comments and underwriting requests, ordering title and tax updates, and assembling and calculating pricing information, recording fees and transfer tax informationSearches, examines and interprets real estate documents such as deeds, deeds of trust, assignments and reconveyances, subdivision maps, assessor parcel maps, moderately complex metes and bounds legal descriptions, section and lot and block from direct base working directly with title officer, marketing and escrow teamUses research to create and maintain files, records and reportsAudits calculations and legal documents for accuracyCommunicates recording information and prepares legal property documents such as endorsements and supplementalsCommunicates professionally with all customersOther duties as assignedWHAT YOU’LL BRINGRequired Education, Experience, Certification/LicensureHigh School diploma or equivalent; some college preferred2+ years title industry experienceKNOWLEDGE, SKILLS, AND ABILITIES (KSAs)Strong time management skillsProficient in MS Office.Familiarity with several office software packages which include word processing, spreadsheets, databases, graphics and desktop publishing applicationsFluency in company operating systems (i.e., FAST proprietary title and escrow platform)Excellent verbal/written communication skillsMust be able to maintain professionalism and a positive service attitude at all timesStrong detail orientationPay Range: $22.16 - $29.56 HourlyThis hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.** Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. **First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).First American intends to conduct a review of an applicant’s criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.What We OfferBy choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it's the right thing to do, but because it's the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.