Commercial Specialist

Radius Recycling, Inc.; Portland (OR); On-site; USD 40,000 - 44,000; Full time

Job summary

Radius Recycling, Inc. is seeking a Commercial Operations Support Specialist to provide administrative support to the Commercial Operations Department, manage supplier master data in the SAI Scrap Management System, and assist with pricing and reporting.

The role involves data entry, invoice processing, daily reporting, and collaboration with Commercial Managers and Buyers to ensure accurate and timely information and efficient operations in an industrial environment.

Qualifications

• Bachelor’s degree or equivalent experience with minimum experience in a metals recycling industry or related industrial environment is preferred.
• This position requires possession of a valid driver’s license and the ability to drive an automobile.
• Strong organizational and administrative capabilities are essential.

Responsibilities

• Enter supplier pricing and adjustments into the scrap management system (SAI) upon approval from Commercial Operations management.
• Prepare and issue check-in worksheets for unloading of materials from suppliers; review for discrepancies.
• Review unpaid scale tickets for correct pricing and details; submit Adjustment Worksheets.
• Prepare industrial/commercial account settlement statements and assemble payment packages for Accounts Payable.
• Maintain pricing records in SAI for board, special, formula and contract pricing as directed.
• Provide administrative function for toll processing customers, retaining tickets and maintaining documentation.
• Run Daily Reports for management and distribute as requested.
• Run Daily Reports to identify and correct freight errors for Purchase and sales tickets.
• Run Daily Invoice Register to update Sales Tickets and produce Customer Invoices.
• Assemble sales packets for each shipment and submit for review/approval.
• Provide detailed supplier/customer reports and forward to supplier/customer as instructed.

Job description

The Commercial Operations Support Specialist reports to the Commercial Support Group Manager and their primary responsibility is to provide the Commercial Operations Department, Commercial Managers and Buyers within the Area, Facility or Region, with direct administrative support as to the collection, maintenance and updating of information in the SAI Scrap Management System. The position reports to the Manager of the Commercial Support Group where established or otherwise to the Manager, Commercial Operations. Specific to this position is the responsibility to create within the SAI System, new Supplier Master record data, subsequent Material Purchase Order and Commodity Pricing information and the update to such data as provided to the Specialist by the personnel within the Commercial Operations Group. The incumbent is further required to review Scrap Purchase Reports and Pre Check Voucher Reports prior to the Specialist, A/P Scrap Payables generating payment to suppliers. Lastly, the position will, as may be required, assist with Commercial Report preparation, generation and distribution of same as directed by the Commercial Managers.

This position operates within somewhat flexible parameters. The primary goal of this position is to achieve excellence in all facets of the commercial team. Providing the highest quality product safely, effectively and efficiently decreases accidents and errors and increase profits.

Salary Range: $29.00 to $32.00 Hourly

Essential Functions

• Environmental and Health & Safety (H&S)
  • Provides a safe environment for all employees, customers and visitors.
  • Adheres to all company safety standards.
• Operational Performance & Best Business Practices
  • Enters all supplier pricing and adjustments into scrap management system (SAI) upon approval from Commercial Operations management.
  • Prepares and issues "check-in" worksheets for the unloading of mixed shipments of material from industrial/commercial suppliers. Upon the receipt of completed "check-in" worksheets, reviews for discrepancies, reconciles, assigns pricing as necessary and forwards to Office Manager for entry into scrap management system (SAI).
  • Reviews unpaid scale tickets for industrial/commercial suppliers to confirm correct pricing, material, inclusion of shipment number/reference, container/vehicle number, etc. Completes and submits Adjustment Worksheet to Commercial Operations management for approval as necessary to correct ticket.
  • Prepares industrial/commercial account settlement statements for material received and assembles payment package for submission to Accounts Payable Clerk.
  • Maintains pricing records within SAI for all methods of pricing to include, but not limited to, Board, Special, Formula and Contract pricing as directed by Commercial Operations management and supported by proper approved pricing worksheets.
  • Provides administrative function for "Toll Processing" customers, retaining tickets and maintaining documentation until processing date. Upon processing, prepares tolling reports, invoice(s) for services, scale tickets for recovery purchases and entries as required into scrap management system (SAI).
  • Runs Daily Reports as requested by Commercial Operations management and distributes as requested.
  • Runs Daily Reports to identify and correct freight errors for Purchase and sales tickets for assigned facilities.
  • Runs Daily Invoice Register to update Sales Tickets and produce Customer Invoices.
  • Assembles sales packets for each shipment and submits to Commercial Operations management for review/approval.
  • Provides detailed supplier/customer reports and forwards to supplier/customer as instructed by Commercial Operations management.
  • Prepares Supplier Master File, Pricing and Adjustment Worksheets as necessary to support Commercial staff and submits to Commercial Operations management for approval.
• Administrative Management
  • Interviews prospective employees as necessary.
  • Works with Human Resources personnel to prepare job descriptions
• Special Projects
  • Special projects as assigned.

Internal Control Responsibilities

Supports the Company’s Internal Control process which includes understanding, communicating and complying with defined internal controls as well as suggesting and making modifications to the policies, procedures and controls to better relate to the business. Communicates upward problems in operations, noncompliance with the code of conduct, or other policy violations or illegal actions.

Interpersonal Contacts

Internal contacts is by phone, email and face-to-face contact with others, specifically the General Manager, Yard Manager and Operational supervisors.

External contact is by phone, email and face-to-face contact with others, specifically vendors and customers.

Job Conditions

Average office environment, with occasional exposure to dirt and dust related to scrap yard environment. Outdoor industrial environment involving heavy equipment and all weather working conditions is standard. Some travel is involved to inspect off-site work projects. Constant interruptions, changing schedules, and often extremely short time deadlines significantly increase job pressures. Overtime is common depending on how much time is required to finish a job.

Physical Activities Required To Perform Essential Functions

Ability to lift and carry up to 10 pounds occasionally; sit for extended periods of time, up to 6-8 hours per day; write by hand and keyboard for extended periods of time, up to 6-8 hours per day; assemble papers, paper punch, staple, file; apply sufficient force to open and close file drawers. Ability to communicate by speech and hearing continuously. Communication is primarily by phone, email and sometimes in person, with other departments within the Radius Recycling Group. Visual acuity needed for close detail work, preparing and analyzing data figures, accounting, and computer use.

Qualifications

Bachelor’s degree or equivalent experience with minimum experience in a metals recycling industry or related industrial environment is preferred. This position requires possession of a valid driver’s license and the ability to drive an automobile.

Tact and the ability to communicate on a professional level to employees of all levels from staff to senior management, both orally and in writing. Ability to apply principles of logical or scientific thinking to define problems, establish facts and draw valid conclusions in controlled situations. Ability to interpret an extensive variety of technical material in books, manuals, texts, etc. Ability to analyze and interpret financial data for the facility.

Excellent typing skills, (both speed and accuracy) primarily with MS Office applications, some typewriter; transcriber, calculator competency; excellent oral and written communication skills; initiative and self-motivation to implement ideas to accomplish smooth work flow; ability to determine priorities when dealing with a number of conflicting demands; high degree of integrity, diplomacy and confidentiality; professional telephone manners and interpersonal skills. Ability to understand and carry out instructions furnished in written,