Commercial Services Specialist II (Manheim)

Cox Automotive; Riverside (CA); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Bereavement leave

Volunteer time off

Jury duty leave

Military leave

Parental leave

Job summary

Cox Automotive's Manheim division in Riverside, CA is seeking a detail-oriented administrative professional to provide comprehensive support to numerous account holders and coordinate vehicle sale logistics.

You will analyze reports, identify improvement opportunities, and liaise with accounts receivable to ensure accurate invoicing and timely payments. This fast-paced role requires excellent customer service, organizational skills, and the ability to multitask.

Qualifications

• Proficiency in Microsoft Excel.
• Prior clerical or administrative experience.
• Ability to operate office equipment and sit/stand for periods.

Responsibilities

• Provide comprehensive support to numerous account holders and address their requirements.
• Proactively identify enhancement opportunities and communicate them to stakeholders.
• Run and analyze reports for trends and compliance to inform actions.
• Coordinate with account representatives to manage vehicle sale processes and invoicing.
• Collaborate with Accounts Receivable to post charges and pursue collections when needed.
• Ensure timely communication and excellent customer service in a fast-paced environment.

Skills

Microsoft Excel

Clerical experience

Administrative experience

Driver's license

Education

High School Diploma/GED

Job description

What You\'ll Do:

• Provide comprehensive support to numerous account holders.


• Proactively identifying enhancement opportunities.


• Running and analyzing reports for trends and compliance.


• This critical role, tailored to high-revenue locations, underscores the importance of accountability and excellence due to the significant financial implications of managing key, highly complex client accounts.


• Offer comprehensive, direct support and communication to numerous account holders, understanding their requirements and challenges while communicating potential issues.


• In coordination with national account representative, follow account-specific procedures to prepare and audit sale vehicle run process including run order, scheduling, providing notice to customer account, vehicle repairs, accurate charge posting (pre-sale and limited post-sale), reporting, invoicing, etc.


• Accountable to monitor vehicle sales processes, communication with stakeholders and accuracy to ensure an overall positive client experience for the client.


• Develop positive relationships with clients, seeking to understand their vehicle requirements and helping them understand auction processes, vehicle availability and processes for sale, preparation, and delivery.


• Examine vehicles within the sales lineup, utilizing different programs to verify that inventory meets necessary specifications, identifying any missing vehicles, and collaborating with account representatives to ensure that vehicles are prepared for sale, complete with suitable imaging and announcements.


• Coordinate vehicle transportation, ensuring timely delivery and resolution of emerging issues.


• Review Condition Reports to capture required announcements (Structural, Flood, True Miles Unknown, AS IS - NAAA guidelines for miles and age), Branded Title, Manufacturer\'s Buyback, etc.


• Ensure file jackets for client audits include proper documentation and invoicing.


• Serve as a liaison between clients and all auction departments.


• Collaborates with Accounts Receivable department to post accurate charges; process and send invoices as needed; and actively pursue collections.


• Demonstrate effective prioritization skills by understanding the role of assigned tasks within the comprehensive lifecycle of auctioned cars.


• Demonstrate professionalism and sincere appreciation for the business relationships that have been established amongst the client and Manheim.


• Ability to work in a fast-paced environment, receptive to change and able to multitask.


• Commitment to providing excellent customer service required.

Who you are:

Minimum Requirements:

• High School Diploma/GED and 3 years' experience in a related field or 5 years' experience in a related field required.


• Prior clerical or administrative experience required.


• Proficiency in Microsoft Excel required.


• Must be able to operate adding machines and other office equipment (i.e., copier, fax machine, etc.).


• Ability to sit or stand for prolonged periods of time.


• Safe drivers needed; valid driver's license required.

Preferred Requirements:

• 1 - 3 years of clerical or administrative experience in the automotive industry preferred.

USD 24.09 - 36.11 per hour

Compensation:

Hourly pay rate is in the range of $24.09 - $36.11/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate\'s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits:

• Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year.


• Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets