Commercial Services Specialist II (Manheim)

Cox Enterprises; College Park (GA); On-site; USD 60,000 - 75,000; Full time

Job summary

Cox Enterprises is seeking a Commercial Services Specialist to act as the primary contact for resolving client issues across complex accounts. You will collaborate with national sales, site representatives, and post-sale teams to ensure smooth processes, accurate invoicing, and timely communication.

In this role, you will review vehicle-related documentation, coordinate transportation, and uphold high standards of client service while supporting collections and post-sale operations.

Qualifications

• High School Diploma/GED with 3 years' related experience or equivalent
• Bachelor's degree preferred in related discipline
• Strong verbal and written communication skills required
• Ability to build strong business relationships
• Problem solving and de-escalation skills required
• Strong organizational skills required
• Knowledge of Salesforce, AS400, Workbench and Excel preferred
• Prior experience as Commercial Services Specialist preferred

Responsibilities

• Primary point of contact for resolving client issues for accounts, collaborating with national sales, site reps, and post-sale teams
• Respond to dealer and commercial client inquiries professionally, escalate as needed
• Prepare and audit sale vehicle run processes, manage run orders, scheduling, and invoicing
• Liaise with auctioneers, department managers, and sales teams to ensure efficient vehicle preparation and representation
• Review vehicle inventory with Auto Check to meet specifications and ensure proper imaging and announcements
• Coordinate vehicle transportation and ensure timely delivery and issue resolution
• Collaborate with Title Shared Services Center to ensure timely receipt of negotiable titles
• Educate and upsell national clients on additional products/services
• Coordinate post-sale activities with AR and other departments
• Create file jackets for client audits containing condition reports and invoices
• Manage redemptions and vehicle pickups, ensuring proper documentation and customer service
• Maintain strong client relationships and professional conduct in all interactions

Skills

Verbal communication

Written communication

Relationship building

Problem solving

De-escalation

Organizational skills

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Salesforce

AS400

Workbench

Excel

Job description

Qualifications:

• Primary point of contact for resolving client issues for accounts ranging from simple to highly complex, broad scope accounts, collaborating with the national sales team, physical site representatives, corporate Commercial Services post-sale team, Arbitrators and various stakeholders.
• Assists with customer care issues and respond to dealer and commercial client inquiries, problems, or concerns in a professional manner, escalating as necessary. Develops a positive relationship with assigned clients, seeking to understand their vehicle requirements and helping them understand auction processes, vehicle availability and processes for sale, preparation, and delivery.
• In coordination with national account representative, follows account specific procedures to prepare and audit sale vehicle run process including managing run order, scheduling, providing notice to customer account, vehicle repairs, accurate charge posting (pre-sale and limited post-sale), reporting, invoicing, etc.
• Monitors vehicle sales processes and liaise with auctioneers in lane, department managers, national commercial sales teams, mechanic shops, and operations to ensure efficient vehicle preparation and auction block representation to include both initial runs and re-runs on sale day.
• Examines vehicles within the sales lineup, utilizing Auto Check to verify that inventory meets necessary specifications, identifying any missing vehicles, and collaborating with account representatives to ensure that vehicles are prepared for sale, complete with suitable imaging and announcements.
• Coordinates vehicle transportation, ensuring timely delivery and resolution of emerging issues.
• Reviews Condition Reports to capture required announcements (Structural, Flood, True Miles Unknown, AS IS - NAAA guidelines for miles and age), Branded Title, Manufacturer’s Buyback, etc.
• Educates and upsells national clients on complementary company products and services to ensure client satisfaction.
• Works with other Manheim departments regarding post-sale activities, AR, and on other matters.
• Generates file jackets for client audits containing condition reports and all invoices for performed work and transportation.
• Responsible for efficiently coordinating redemptions, involving scheduling with consumers for vehicle pickup, facilitating payments, and ensuring proper documentation, all while delivering exceptional customer service and resolving issues with professionalism.
• Serves as a liaison between clients and the Title Shared Services Center (TSSC) to ensure timely receipt of negotiable titles.
• Collaborates with Accounts Receivable department to post accurate charges; process and send invoices as needed; and actively pursue collections.
• Demonstrates effective prioritization skills by understanding the role of assigned tasks within the comprehensive lifecycle of auctioned cars.
• Demonstrates professionalism and sincere appreciation for the business relationships that have been established amongst the client and Manheim.

Minimum:

• High School Diploma/GED and 3 years’ experience in a related field.
• OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline;
• OR 5 years’ experience in a related field
• Bachelor’s degree in a related discipline preferred.
• Strong verbal and written skills required.
• Ability to build strong business relationships required.
• Problem solving and de-escalation skills required.
• Strong organizational skills required.
• Strong knowledge of Salesforce, AS400, Workbench and Excel preferred.
• Previous experience as a Commercial Services Specialist preferred.