Commercial Services Specialist I (Manheim)

CAI Cox Automotive Corp Svcs., LLC; North Las Vegas (NV); On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Healthcare benefits (medical, dental,

Paid time off and holidays

Retirement plan (401(k))

Job summary

Cox Automotive in the United States is seeking a Commercial Services Specialist I to resolve client issues and coordinate with the national sales team, auction representatives, and stakeholders across platforms. The role emphasizes accurate charge posting, invoice processing, and strong client relations.

Responsibilities include managing the redemption office, scheduling vehicle pickups, and ensuring documentation while delivering excellent customer service.

Qualifications

• High School Diploma or GED is required.
• Generally less than 2 years of related experience.
• Strong verbal and written communication skills required.
• Ability to build strong business relationships with clients.
• Problem solving and de-escalation skills are essential.
• Strong organizational skills are required.

Responsibilities

• Manage redemption office and escalate high-level issues as needed.
• Coordinate redemptions, schedule vehicle pickups, and ensure proper documentation.
• Receive and process payments including money orders and cashier’s checks.
• Operate tools and equipment as needed (jump boxes, tire air pumps).
• Collaborate with Accounts Receivable to post charges and assist collections.
• Prepare and audit sale vehicle runs, including scheduling and notices.
• Communicate with clients to align expectations and ensure audit readiness.
• Generate file jackets for client audits with condition reports and invoices.

Skills

Strong verbal and written skills

Relationship building

Problem solving & de-escalation

Organizational skills

Education

High School Diploma/GED

Tools

Salesforce

AS400

Workbench

Excel

Job description

Company Cox Automotive - USA Job Family Group Vehicle Operations Job Profile Commercial Services Specialist I Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $18.17 - $27.31/hour.

Job Description This role serves as a key point of contact for resolution of client issues, in collaboration with the national sales team, auction representatives, and stakeholders for clients in the assigned market center, auction or on CAIs digital platforms.

Responsibilities

• Responsible for managing the redemption office and promptly escalating high-level issues to management when local solutions are not feasible.
• Responsible for efficiently coordinating redemptions, involving scheduling with consumers for vehicle pickup, facilitating payments, and ensuring proper documentation, all while delivering exceptional customer service and resolving issues with professionalism.
• Receiving and processing payments, including money orders and cashier’s checks.
• The ability to operate jump boxes and tire air compression pumps.
• Capability to perform effectively in various weather conditions, both indoors and outdoors.
• Collaborates with Accounts Receivable department to post accurate charges; process and send invoices as needed; and actively pursue collections.
• Demonstrates effective prioritization skills by understanding the role of assigned tasks within the comprehensive lifecycle of auctioned cars.
• Demonstrates professionalism and sincere appreciation for the business relationships that have been established amongst the client and Manheim.
• In coordination with other team members, and key stakeholders, follow account specific procedures to prepare and audit sale vehicle run process including managing run order, scheduling, providing notice to customer account, vehicle repairs, accurate charge posting (pre-sale and limited post-sale), reporting, invoicing, etc.
• Works with other Manheim departments regarding post-sale activities, AR, and on other matters.
• Generates file jackets for client audits containing condition reports and all invoices for performed work and transportation.
• Coordinating sale vehicle run processes, monitoring auctions, and maintaining direct communication with clients to ensure their expectations are met while navigating complex communication rules and rigorous audit criteria.
• Building positive relationships with clients, the specialist examines vehicles in the sales lineup, picture review and audit, coordinates transportation, and reviews Condition Reports to capture required announcements.
• Additionally, the role involves educating clients on auction processes and complementary company products, upselling Manheim/CAI a single mistake could potentially result in a substantial financial withdrawal from the business, underscoring the services based on client needs, generating file jackets for client audits and coordinating redemptions with consumers.
• The Commercial Services Specialist I demonstrates effective prioritization skills, professionalism in client relationships, and assists with customer care issues promptly and professionally.
• This is a critical role managing client services, where pivotal importance of accountability and excellence in customer interactions.

Minimum

• High School Diploma/GED
• Generally less than 2 years’ experience in a related field
• Strong verbal and written skills required.
• Ability to build strong business relationships required.
• Problem solving and de‑escalation skills required.
• Strong organizational skills required.

Preferred

• Knowledge of Salesforce, AS400, Workbench and Excel
• Drug Testing: To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug‑free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

• Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year.
• Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
• Health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO).

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship or any other characteristic protected by law.

Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Cox brings together the world’s greatest minds to help breathe life into new possibilities - and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Cox vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.