Commercial Loan Documentation Specialist

First Mid; Mattoon (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match + Employee/

Employee Stock Purchase Plan

Generous PTO, paid holidays & parental

Tuition reimbursement & performance‑dr

Job summary

First Mid Bancshares, Inc. is seeking a skilled Loan Documentation Specialist to join our Loan Operations team in Mattoon, IL. You will ensure compliance, prepare loan documents, and coordinate with loan officers to keep processing accurate and timely.

You will mentor processors, review collateral verifications, and help implement new procedures, with a strong focus on accuracy and regulatory conformity.

Qualifications

• Strong knowledge of internal policies and applicable laws to ensure loans meet requirements.
• Ability to advise leadership and guide staff; fosters cross-functional teamwork.
• Broad knowledge of loan documentation for commercial loans and CRE.

Responsibilities

• Identify and report non-compliance in completed commercial loan files and clear deficiencies with processors/loan officers.
• Develop understanding of updated regulatory and policy exceptions.
• Review business entity documents, confirm authorization to borrow, determine signers, ensure resolutions drafted.
• Review loan write-ups and apply terms to loan documents.
• Lead communication with loan officers and credit administration to resolve discrepancies.
• Provide training for complex loans including documents for complex structures.
• Mentor loan processors; identify control weaknesses with recommendations.
• Handle complex customer issues and projects of diverse scope.
• Analyze collateral verifications via UCC searches, title commitments and appraisals; initiate lien perfection.
• Update input/documentation checklists for compliance and procedures.
• Provide subject matter expert knowledge to loan officers on loan documentation.
• Review monthly analytics reports for data integrity and corrective actions.
• Implement new processes and participate in conversions with Fiserv.
• Backup for Consumer Loan Documentation Specialist and Loan Operations Coordinator.
• Complete required training and perform other related duties.

Skills

Regulatory compliance

Loan processing

Communication

Attention to detail

Microsoft Excel

Team mentoring

Education

High School diploma or equivalent

Associates degree preferred

Tools

Premiere loan system

Job description

At First Mid, base salary is one component of our Total Rewards program. Exact compensation is determined by factors such as (but not limited to) education, skills, internal equity, and experience. This position offers additional compensation in the form of discretionary short-term incentives (i.e. bonus, incentives, and/or commission). Benefits for this role include comprehensive healthcare, well-being benefits, paid family leave as well as generous paid time off. Total Rewards also include banking perks, tuition reimbursement, an Employee Stock Purchase Plan, and a 401K plan with company match. Incentives and benefits are subject to eligibility requirements.

Responsibilities include, but are not limited to:

• Responsible for identifying and reporting incidences of non-compliance to procedures, policy and regulations in completed commercial loan files. Completes an analysis of compliance with regulations, internal policies and procedures and works with processors/loan officers to clear deficiencies.
• Develop and maintain an understanding of updated regulatory and policy exceptions.
• Reviews and understands business entity documents, confirms authorization to borrow/guaranty, determines approved signers, and ensures resolutions and loan documents are drafted appropriately.
• Reviews and analyzes loan write-ups and applies the approved terms and conditions to loan document production.
• Executes and leads communication with loan officers/loan assistants/credit administration/loan processors to identify solutions for any discrepancies and to obtain missing information &/or documentation. Delivers constant communication of the loan processing status.
• Provides training for complex loans including the preparation of required documents for complex entity structures, multi-cross collateralized loans, SBA loans, government guarantees, out-of-state collateral, documentation perfection, trusts and complex real estate structures.
• Coaches and mentors Loan Processors and Loan Processor Specialist. Proactively identifying control weaknesses to Loan Operations Officer with recommendations for skill development based on recurring issues identified while analyzing completed loans.
• Handles complex customer issues and works on projects of diverse complexity and scope.
• Analyzes, investigates and coordinates collateral verifications through Uniform Commercial Code (UCC) searches, title commitments and appraisals. Initiates/creates/ensures lien perfection based on type of collateral, law, regulations and geographical location.
• Responsible for reviewing and updating the input and documentation checklists for compliance, procedural changes and to maintain standards for the loan documentation process.
• Provides subject matter expert knowledge to the loan officers and branch loan personnel answering questions regarding loan documentation, and loan documentation status.
• Reviews various monthly business analytics reports for system data integrity, determines corrective action and maintains the system for any errors identified.
• Implements new processes and procedures.
• Serves as a member of the conversion mapping and validation team for conversions. Will be responsible for ensuring coding of target banks loans is completed in an accurate manner. Works closely with Fiserv in the writing and testing of the conversion program.
• Backup for Consumer Loan Documentation Specialist and Loan Operations Coordinator.
• Completes required training associated with job function.
• Performs other related duties as assigned.

Qualifications

Education:

• High School diploma or equivalent, Associates preferred.

Experience:

• 3+years banking, clerical or loan processing experience.

Skills:

• Extensive knowledge of both internal policies and procedures and the respective state and federal laws and regulations governing departmental functions to ensure all loans meet necessary requirements.
• As a subject matter expert, provides recommendations to leadership and guidance to staff members. Promotes the development of effective team relationships and functions in various capacities to ensure the success of team efforts.
• Broad knowledge of loan documentation, including commercial and commercial real estate, loan provisions/terms, and compliance.
• High level of interpersonal skills to interact professionally with processors, loan officers, regional presidents and Chief Credit Officer.
• Must be able to work with a significant amount of detailed information in an accurate, timely and confidential manner.
• Proficient in Microsoft Office products. Advanced working knowledge of excel.
• Thorough understanding of the loan processing and PREMIER systems.
• Strong communication, organization and time management skills.
• Occasionally be required to work earlier or later than the normal workday.

Total Rewards:

• Competitive health, dental & vision coverage with HSA match
• 401(k) with employer match + Employee Stock Purchase Plan
• Generous PTO, paid holidays & parental leave
• Tuition reimbursement & performance-based bonuses
• Visit our Total Rewards page to see our full list of benefits

First Mid Bancshares, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other applicable federal or state-protected classification.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT

LP123