Commercial Loan Administrative Assistant - Supervisor

First Farmers Bank & Trust Company; Kokomo (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

A leading financial institution seeks a Commercial Loan Administrative Assistant Manager to oversee loan processing and lead a dedicated team. Responsibilities include staff management, compliance responses, and ensuring accuracy in documentation. Ideal candidates should possess strong leadership skills and commercial loan experience while fostering an environment of continuous improvement.

Qualifications

• Experience leading and developing teams essential.
• Attention to detail and decision-making abilities crucial.
• Commercial loan experience preferred.

Responsibilities

• Oversee processing of commercial and agricultural loans.
• Manage team performance, including hiring and training.
• Evaluate and improve operational processes for efficiency.

Skills

Leadership

Attention to detail

Organizational skills

Problem-solving

Strong communication

Education

Two to three years commercial loan experience

Tools

Microsoft Office

Navigator

ComplianceOne

Director

Job description

Description

Position Summary:

This position provides leadership and oversight to the Commercial Loan Administrative Assistant staff. It is responsible for leading a high-performing team that handles the collection, entry and verification for Commercial/Ag loans. The role includes training team members to assemble accurate and complete documentation for often complex commercial and agricultural loans. The position also performs a variety of clerical duties that require knowledge of departmental procedures and commercial loan documentation. Responsibilities include researching and responding to compliance requests, as well as occasionally providing administrative support to Commercial/Ag Lenders. Additionally, this role evaluates current processes and procedures for the commercial support staff and recommends improvements. Position also involves collaborating with other departments to enhance efficiency in data management and workflow processes.

Duties:

1. Oversee team in processing of commercial and agricultural loans according to legal, regulatory and Bank procedures and policies

2. Manage staff including interviewing, hiring, training and mentoring

3. Evaluate staff’s performance, salary adjustments, recommend disciplinary counseling

4. Manage workflow to ensure loan requests move through the documentation process in an efficient manner to satisfy schedules and deadlines

5. Assist team in processing of loan requests, providing research of loans and collateral on an as needed basis

6. Oversee preparation of mortgage releases and act as the primary back-up for researching, authorizing, and signing mortgage releases

7. Assist loan officers as needed including various administrative tasks

8. Ensure proper perfection of security for loans

9. Provide on-going training to Commercial Loan Administrative Assistant staff

10. Periodically hold Administrative Assistant meetings

11. Provide management response to various compliance and audit findings, adjusting procedures to improve in future findings

12. Perform additional duties as assigned

Requirements

Relationships/Qualifications:

1. Responsible to the VP Commercial Loan Documentation Officer for the fulfillment of functions assigned

2. Ability to lead, coach and develop direct reports

3. Accuracy and attention to detail is required

4. Ability to make sound decisions based on risk, policy, regulatory and legal guidelines

5. Ability to multitask and stay focused

6. Must show strong initiative, organizational and problem-solving skills

7. Strong communication and phone skills, confidentiality and basic computer skills

8. Two-three years commercial loan experience preferred

9. Experience with software systems such as Navigator, ComplianceOne, Microsoft Office, and Director preferred. Basic Accounting knowledge also preferred.

Working Conditions:

1. Normal office environment

2. Extended viewing of computer screens

3. Moderate lifting up to 25 pounds

4. Repetitive hand and arm movement