Commercial Lending Administrator

Northern Bank; Woburn (MA); On-site; USD 41,000 - 54,000; Full time

Job summary

Northern Bank in Massachusetts is seeking a Commercial Lending Administrator to prepare, review, and finalize loan documents from approval through closing and funding. You will ensure accuracy, compliance, and timely closing by coordinating with loan officers, credit, and legal teams.

The role requires attention to detail, knowledge of commercial documentation, and experience with real estate or complex lending transactions.

Qualifications

• Bachelor’s degree in Finance, Business Administration, Accounting or related field; 2–5 years in lending operations preferred.
• Thorough understanding of commercial documentation, credit memos and closing process.
• Experience with commercial real estate, construction loans, or complex lending transactions preferred.
• Excellent attention to detail and document review skills.
• Proficient with loan processing systems and Microsoft Office.

Responsibilities

• Prepare and review loan documentation, including promissory notes, loan agreements, security agreements, and other required closing documents.
• Verify loan approval terms and conditions to ensure accuracy and compliance with credit approvals and underwriting requirements.
• Collaborate with internal and external departments such as loan officers, credit and legal to resolve documentation, conditions or collateral issues prior to closing to ensure closing readiness.
• Review and approve insurance certificates for proper coverage prior to closing.
• Coordinate loan funding and disbursement with utilization of settlement statements and legal invoices.
• Preparation of Modification Documents on existing loans.
• Maintain and manage closing checklists to track completion of required documents, approvals and conditions.
• Monitor pipeline reports to ensure transactions are completed within required deadlines.
• Perform additional ad hoc duties as requested.

Skills

Attention to detail

Analytical skills

Organizational skills

Multitasking

Team collaboration

Education

Bachelor’s degree in Finance or related field

Tools

nCino

Salesforce

Microsoft Word

Microsoft Excel

Outlook

Loan processing systems

Job description

SUMMARY/OBJECTIVE:

At Northern Bank, assisting small business owners grow their company is our passion. Our commercial lending team is focused on delivering exceptional service throughout the life cycle of a loan. From inception, through underwriting, to the loan closing process, we are committed to operational excellence, superior customer service, and continuing to help business owners succeed and grow. The Commercial Lending Administrator is responsible for preparation, review and finalization of commercial loan documents from approval through closing and funding. This role ensures all loan documentation is accurate, complete, and compliant with internal policies, regulatory requirements, and approved credit terms. The Commercial Lending Administrator works closely with loan officers, credit teams, and legal counsel to facilitate efficient loan closings.

ESSENTIAL FUNCTIONS

• Prepare and review loan documentation, including promissory notes, loan agreements, security agreements, and other required closing documents
• Verify loan approval terms and conditions to ensure accuracy and compliance with credit approvals and underwriting requirements
• Collaborate with internal and external departments such as loan officers, credit and legal to resolve documentation, conditions or collateral issues prior to closing to ensure closing readiness
• Review and approve insurance certificates for proper coverage prior to closing
• Coordinate loan funding and disbursement with utilization of settlement statements and legal invoices
• Preparation of Modification Documents on existing loans
• Maintain and manage closing checklists to track completion of required documents, approvals and conditions
• Monitor pipeline reports to ensure transactions are completed within required deadlines
• Perform additional ad hoc duties as requested

JOB QUALIFICATIONS

• Bachelor’s degree in Finance, Business Administration, Accounting or a related field or a minimum of 2-5 years’ experience in Commercial Lending Operations and/or Paralegal is preferred
• Thorough understanding of commercial documentation, credit memos and closing process
• Experience with commercial real estate, construction loans, or complex lending transactions is preferred
• Excellent attention to detail and document review skills
• Strong problem-solving and analytical skills
• Ability to stay well organized and prioritize workflow in a multi-tasking environment
• Ability to work independently as well as in collaboration with a team
• Experience with nCino/Salesforce is desirable
• Proficient computer skills, including the ability to work efficiently with loan processing systems
• Advanced proficiency in Microsoft Office products, including Microsoft Word, Excel, and Outlook

The hourly rate range for the Commercial Lending Administrator is $30.00 to $39.00 per hour and commensurate with experience.