College Program Event Staff - Music City Grand Prix

IndyCar; Nashville (TN); On-site; USD 10,000 - 60,000; Part time

Job summary

Join a leading sports organization as a College Program Event Staff for the Music Grand Prix in Nashville. You'll gain hands-on experience in event execution, marketing, and fan engagement, working closely with motorsport professionals and contributing to an unforgettable racing experience for fans. This seasonal role offers a unique opportunity to immerse yourself in the exciting world of motorsports while building valuable professional connections.

Benefits

Networking events

Professional development opportunities

Hourly pay for hours worked

Opportunity to serve as an ambassador for INDYCAR

Qualifications

• Previous event experience preferred.
• Flexible, adaptable, and punctual.
• Strong communication and collaboration skills.

Responsibilities

• Engage fans at promotional and racing events.
• Assist with planning and execution of racing events.
• Maintain knowledge of INDYCAR brand and its athletes.

Skills

Event experience

Sports marketing

Critical thinking

Communication skills

Collaboration skills

Education

High school graduate or Equivalent

Currently enrolled in an accredited college or university

Job description

POSITION TITLE:

College Program Event Staff – Music Grand Prix

REPORTS TO:

Nashville Event Manager

LOCATION:

Nashville, TN

FLSA STATUS:

Non-Exempt

EMPLOYMENT TYPE:

Seasonal

DURATION:

June through August, 2025

ABOUT US

At Penske Entertainment, we don’t just host world-class events, we create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) – home of the world’s largest spectator sporting facility and annually hosts the world’s most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North America's premier open-wheel auto racing series, the NTT INDYCAR SERIES, and its developmental series, INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) – Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track, behind the scenes, or on the screen, our people are at the heart of everything we do. If you’re ready for a career where excitement, purpose, and impact collide—we want to meet you.

WHAT YOU’LL DO

In this role, Individuals will have the opportunity to gain insight into the inner workings of large-scale events by participating in hands-on work experience. Students will have the chance to contribute to the grassroots marketing and promotion efforts, event execution, and assist with the planning and implementation of a racing event, all while representing the Borchetta Bourbon Music City Grand Prix.

YOUR RESPONSIBILITIES

Experiential Marketing:

• Engage fans at promotional and racing events
• Manage displays and collateral at events
• Assisting with event set-up and tear down may be requested
• Assist with planning and execution of at-track activations, such as autograph sessions

Race Weekend:

• Engage with clients in premium spaces to create a welcoming environment
• Execute, distribute, and educate customers about the Nashville Event Management liability releases and credentials
• Welcome guests into the facility at the exterior gates

Other:

• Develop and maintain outstanding working relationships with coworkers, guests, and supervisors
• Develop and maintain knowledge of the INDYCAR brand and various athletes
• Other duties as assigned by the supervisor(s)

WHAT YOU BRING

We’re looking for someone who’s ready to bring great effort every day and is committed to growing with us.

Required Experience & Skills:

• Previous event experience (preferred)
• Passionate about sports, motor sports, and/ or sports marketing
• Flexible, adaptable, and punctual
• Ability to work with minimal supervision
• Innovative thinker and self-starter
• High integrity and confidentiality
• Critical thinking and problem-solving skills
• Strong communication and collaboration skills
• A proactive, flexible mindset and commitment to excellence
• Alignment with Penske Entertainment’s core values and standards

Education:

• High school graduate or Equivalent
• Currently enrolled in an accredited college or university

Leadership:

• This role does not have direct supervisory responsibilities.

FLEXIBILITY & TRAVEL

• Must be located in Nashville, TN or the surrounding area. Housing and/or compensation for housing not provided.
• Travel to and from local communities for promotions and engagement as well as to and from Nashville Superspeedway
• Must be available for the Borchetta Bourbon Music City Grand Prix (August 29-31) and occasional promotion events June- August
• Extended hours required during race weekends and key event periods, must be able to work overtime as needed
• Our teams work together to create flexibility that supports life in and out of work

Mandatory Events

• Friday, August 29th – Track Set Up/Freedom Friday
• Saturday, August 30th – Practice/Qualifying
• Sunday, August 31st – Borchetta Bourbon Music City Grand Prix
• Other promotional events…

PHYSICAL DEMANDS

• Ability to lift to 50 lbs.
• Extended periods of standing or walking (as needed)
• Comfort working indoors/outdoors and around event noise

WORK ENVIRONMENT

• Fast-paced, collaborative office and event settings
• Employees are faced with frequent interruptions and must work in close proximity to others.
• The noise level in the work environment can be loud, due to professional racing events.

BENEFITS & PERKS

• Opportunity to serve as an ambassador for INDYCAR and the Borchetta Bourbon Music City Grand Pix
• Hourly pay to compensate for hours worked
• Access to professional development and networking events
• Opportunity to create professional connections with Nashville businesses and community leaders

EQUAL OPPORTUNITY

Penske Entertainment is proud to be an equal opportunity employer. We’re committed to creating a workplace where everyone can thrive—regardless of race, gender, orientation, background, or ability.