College Position Budget Specialist

PeopleAdmin, Inc.; Raleigh (NC); On-site; USD 70,000 - 75,000; Full time

Job summary

PeopleAdmin, Inc. seeks a College Position Budget Specialist within NC State University’s College of Engineering HR team to manage position control and salary distributions across varied funding sources. The role supports compliance and reporting for complex personnel finance activities.

The successful candidate will coordinate with HR, Finance, and Grants offices, maintain SOPs, and ensure accurate data for year-end processing while working in a hybrid environment.

Qualifications

• Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.
• All degrees must be received from appropriately accredited institutions.
• Proficient in MS Word and Excel; able to create functional Excel worksheets that accurately reflect the outcome of moving salary dollars across different funding.
• Ability to set priorities and work independently; adapt to a flexible/hybrid working environment.

Responsibilities

• Monitor and process all monthly salary redistributions for the entire College of Engineering; may include biweekly salary distributions for temps, graduates, TA/RA.
• Work with COE Research Administration to process release time requests and 90-day retroactive requests.
• Oversight of the College’s vacant positions and position control to ensure budgetary structure is available for actions.
• Manage workflow and process transactions following university payroll calendars and lockout dates.
• Manage the College’s year end processing such as back to base transactions and clean up for new fiscal year.
• Review and process complex salary distribution worksheets, analyzing funding shifts and applying fiscal year-end rules.
• Manage payroll suspense account and monitor leave payouts for the college.
• Create and update SOPs and Desk Manuals; train departments/units to minimize budget errors.
• Maintain knowledge of university finance and HR systems, policies, deadlines; advise departments on funding sources.

Education

Bachelor’s degree with accounting coursework

Associate’s degree in Accounting

Associate’s degree in Business with accounting coursework

Tools

MS Word

Excel

Zoom

Google chat/video

PeopleSoft HR/Financials

Job description

Please see Special Instructions for more details.

Posting Information

Posting Number

Posting Number PG194154EP

Internal Recruitment

Internal Recruitment Yes

Working Title

Working Title College Position Budget Specialist

Anticipated Hiring Range

Anticipated Hiring Range $70,000 - $75,000 (Commensurate with Education and Experience)

Work Schedule

Work Schedule 40 hours per week, Monday through Friday; hours may vary

Job Location

Department

Department College of Engineering, HR Office

About the Department

The College of Engineering ( COE ) Human Resources office, situated within the Dean’s Office, serves as the central strategic HR partner for the entire College. We provide comprehensive human resources services and coordination across our nine academic departments, multidisciplinary programs like Operations Research and Integrated Manufacturing Systems Engineering, and the Industrial Extension Service ( IES ). Our dedicated team also manages all personnel aspects for the College’s extensive Distance Education Programs. We are responsible for coordinating and servicing all personnel actions, from recruitment to retirement, and maintaining official personnel records for the College. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The College of Engineering seeks a highly skilled Position Budget Specialist to join its HR team. This role is essential in managing the complex and fast-changing landscape of position control, salary distributions, additional compensation, and graduate appointments within one of the university’s largest and most research-active colleges.

With funding streams that include state, auxiliary, endowed trust, and a wide range of grant sources, as well as the rapid development of new research centers (such as CLAWS and the Bezos center) and continued faculty and staff growth, this position supports a high volume of detailed financial transactions related to personnel.

The Position Budget Specialist will play a key role in ensuring the accurate tracking, reconciliation, and auditing of all position-related financial activity, supporting fiscal accountability and compliance with university and sponsor requirements.

This position collaborates closely with partners across the College of Engineering’s HR, Finance, and Research Administration offices.

Responsibilities include, but are not limited to the following:

• Monitoring and processing all monthly salary redistributions for the entire College of Engineering; this could also include biweekly salary distributions (temps, graduates, TA/RA) as needed.
• Works closely with COE Research Administration to process all release time requests and all 90 day retroactive requests.
• Oversight of the College’s vacant positions and position control to ensure budgetary structure is available for all position actions and distributions.
• Managing workflow and processing transactions following university payroll calendars and lockout dates.
• Manage the College’s year end processing such as back to base transactions and clean up going into the new fiscal year.
• Reviewing and processing complex salary distribution worksheets while maintaining the accuracy and integrity of data. This involves analyzing the impact of moving salary dollars across different types of funding and processing transactions adhering to fiscal year-end and federal year-end dates. The position also reviews and processes distribution changes for the college after legislative increases are applied.
• Managing the college payroll suspense account and monitoring leave payouts for the college.
• Creating and updating Standard Operating Procedures (SOPs) and Desk Manuals (DMs) for these areas of responsibility. This role establishes and maintains effective working relationships within COE , University Contracts and Grants, the Budget Office and University HR. Furthermore, this role would provide essential training and proactive guidance to departments/units empowering them to better manage their budgets and minimize errors at the department/unit level.
• Demonstrating a broad working knowledge of University finance and HR systems, policies, procedures, and deadlines. An understanding of State spending guidelines, Uniform Guidance, Contracts & Grants, Foundations, and Gift accounting is necessary for processing transactions and advising departments/units in COE . Knowledge of all available funding sources—state, federal, F&A, receipts, trusts, contracts & grants, gifts, and foundations is also essential.

This is an internal posting for current NC State permanent and temporary employees, and candidates with RIF priority.

Other Responsibilities

Other duties as assigned.

Qualifications

Minimum Education and Experience

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Proficient in MS Word and Excel; able to create functional Excel worksheets that accurately reflect the outcome of moving salary dollars across different funding.
• Working knowledge of Zoom and Google chat/video.
• Knowledge of PeopleSoft HR and Financials or similar systems.
• Ability to set priorities and work independently.
• Due to the consequence of error, exceptional attention to detail is required.
• Manage workflow and process transactions following strict university deadlines.
• Must be able to interpret and analyze policies/procedures and communicate to various audiences.
• Ability to adapt to and work in a flexible/hybrid working environment.

Preferred Qualifications

Higher education experience in finance and/or budgeting and/or HR

Required License(s) or Certification(s)

N/A

Valid NC Driver's License required

Valid NC Driver's License required No

Commercial Driver's License required

Commercial Driver's License required No

Recruitment Dates and Special Instructions

Job Open Date

Job Open Date 06/13/2025

Anticipated Close Date

Position Number

Position Number 00111514

Position Type

Position Type EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Department ID

Department ID 140101 - College Of Engineering - Dean's Office/Administration

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail] . Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.