College Operations Administrative Analyst (AA/S EI)

CSU; Turlock (CA); On-site; USD 58,857 - 85,753; Full time

Job summary

Stanislaus State is seeking a full-time administrative analyst to support the College of Education, Kinesiology and Social Work. The role covers program and policy research, evaluation, reporting, budgeting, and HR coordination within a university setting.

Responsibilities include reviewing workflows, maintaining documentation, coordinating with campus and external partners, and preparing management reports. A bachelor’s degree and relevant experience are required; background checks apply.

Qualifications

• Bachelor’s degree or equivalent training.
• Experience in administrative work involving study, analysis, and evaluation.

Responsibilities

• Administer assigned programs and conduct program and policy research, analysis, reporting, and evaluation.
• Review program workflows and recommend procedural improvements.
• Develop and maintain program documentation, guidelines, and internal procedures.
• Monitor program compliance with institutional requirements, regulations, and accreditation standards.
• Coordinate program activities with campus and external partners.
• Prepare reports, summaries, and analytical materials for management review.
• Provide HR coordination and systems support as needed.
• Lead and train administrative staff and manage cross-functional workflows.

Skills

Policy research

Program analysis

Data analysis

Report writing

Project coordination

Staff training

Interdepartmental liaison

Education

Bachelor's degree

Tools

HR systems

Budget tracking tools

Job description

Position Summary

Full-time position available on or after September 1, 2026, for the College of Education, Kinesiology and Social Work. This position is performed under general direction. The incumbent is responsible for performing the full range of administrative and analytical work related to program and policy research, analysis, development, evaluation, reporting, and financial support for the college.

Job Duties

• Administer assigned programs, including conducting program and policy research, analysis, reporting, and evaluation.
• Review program workflows and recommend procedural improvements.
• Develop and maintain program documentation, guidelines, and internal procedures.
• Monitor program compliance with institutional requirements, regulations, and accreditation standards.
• Coordinate program activities, annual or cyclical processes (reviews, renewals, reporting cycles), with campus and external partners.
• Conduct program reviews; analyze trends and prepare summaries, reports, and recommendations.
• Organize and facilitate staff meetings, trainings, and events.
• Coordinate communications related to program updates, changes, and initiatives.
• Manage requests requiring dean-level review; coordinate routing, documentation, and follow-up with HR and Budget offices.
• Ensure timely processing of personnel, fiscal, and programmatic actions; track status and ensure completion.
• Serve as liaison with the college budget office on travel, purchasing, and related requests; assist with financial documentation and basic fiscal analysis.
• Conduct market research and environmental scans to support program development, assessment, and operational decision-making.
• Assist with facilities coordination, including identifying needs and working with campus units on space and operational issues.
• Coordinate college publications and website content updates to support program visibility.
• Analyze operational and fiscal data to support planning, reporting, and decision-making.
• Prepare reports, summaries, and analytical materials for management review.
• Perform administrative specialty work, including HR coordination, contract tracking, and systems support.
• Coordinate administrative projects involving multiple functional areas and stakeholders.
• Identify operational inefficiencies and recommend process improvements.
• Coordinate day-to-day college operations and provide lead work direction to administrative staff.
• Coordinate workflows across functions to ensure efficiency and compliance with university policies.
• Develop, document, and implement operational procedures aligned with established college goals and policies.
• Serve as a resource for interpreting university and college policies and procedures.
• Oversee data management systems; ensure data integrity, reporting accuracy, and accessibility.
• Develop reports and analyze trends to support planning, accreditation, and operational improvements.
• Represent the college in meetings and coordinate with internal and external stakeholders.
• Research and interpret policies and procedures to support consistent application.
• Develop and update procedural documentation and guidance materials.
• Participate in administrative system updates, testing, and process improvement efforts.
• Translate policy changes into operational procedures and workflow guidance.
• Coordinate communications and training related to policy, process, or system changes.
• Develop presentations and materials to support communication and knowledge sharing.
• Provide training and guidance to administrative staff on processes and systems.
• Serve as a point of contact for policy and procedural clarification.
• May be required to obtain additional training and/or certification as part of professional development.
• At the direction of an appropriate administrator, may provide support to other areas as needed.
• Other duties as assigned.

Minimum Qualifications

• Education: Bachelor’s degree and/or equivalent training.
• Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

• Three (3) years of related program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related experience.
• Bachelor degree in business administration, public administration, or a related field.
• Prior experience in a CSU or higher education setting.
• Experience with purchasing, travel, hospitality, processes.
• Experience with HR processes, guidelines and procedures.
• Experience coordinating with external partners (e.g., PK‑12, community colleges, Extended Education).
• Experience planning and coordinating meetings, trainings, or events.
• Experience with website content management, publications, or communications.
• Experience with budget tracking, financial coordination, or working with a grants office.

Knowledge, Skills, Abilities

• General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles.
• Knowledge of and ability to apply fundamental concepts.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques; working knowledge of budget policies and procedures.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations with numerous demands.
• Skill in research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to make independent decisions and exercise sound judgment.
• Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Ability to train others on new skills and procedures and provide lead work direction.
• Background check (may include fingerprinting, employment, education, criminal, civil, motor vehicle, professional licenses and sex offender registries). Must be completed satisfactorily before any candidate can begin employment.

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range

Anticipated starting salary will be $5,274.00 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $5,274.00–$7,684.00 per month.)

Compensation & Benefits

Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee‑waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

How to Apply

To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and résumé. Applications are accepted electronically only. Failure to completely fill out each section of the online application may result in the application not receiving consideration. Submit your application online.

Application Deadline

July 22, 2026; screening to begin on or after July 23, 2026. Applications received after the screening date will be considered at the discretion of the university.

Background Clearance Notice

Satisfactory completion of a background check, which includes checks of employment records, education records, criminal records, civil records, and may include motor vehicle records, professional licenses, and sex offender registries, is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.

Information Subject to Change

Information contained in this announcement may be subject to change without notice.