Administrative Support Coordinator II

CSU; California (MO); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Excellent paid benefits

Job summary

CSU is seeking an experienced administrative professional to support Academic Affairs - Stockton Campus and the Wellness WORKs! program. The role coordinates clerical and grant-related activities, tracks budgets, prepares reports, and ensures policy adherence with high discretion.

The position involves complex project coordination, cross-department collaboration, and ongoing process improvement to enhance workflow in a grant-funded setting.

Qualifications

• High school diploma or equivalent with several years of related office experience.
• Experience in administrative support for grant-funded programs preferred.
• Experience in a CSU or higher education setting is a plus.
• Experience tracking budgets and producing reports for program activities.

Responsibilities

• Serve as administrative liaison for department and Wellness WORKs! activities with stakeholders.
• Coordinate cross-departmental activities and manage program schedules and data.
• Prepare reports, summaries, and documentation for leadership review and audits.
• Monitor budget activity and ensure compliance with fiscal procedures.

Skills

Office administration

Budget tracking

Policy interpretation

Communication skills

Education

High school diploma or equivalent

Tools

PeopleSoft

CMS

CFS

Job description

Position Summary

Full-time position available on or after September 8,2026for Academic Affairs - Stockton Campus. This position’s responsibilities are carried out under general supervision. The incumbent is responsible for coordinating the full scope of clerical and administrative support operations for the grant funded Wellness WORKs! program, a CalWorks referral program. The position performs advanced administrative support functions in support of program operations, CalWORKS! participant services, and program activities. Responsibilities include coordinating complex administrative processes and projects, analyzing operational and procedural issues, tracking budgetary and operational data, preparing reports and correspondence, and independently interpreting and applying university and department policies and procedures. The incumbent exercises a high level of judgment and discretion in supporting the effective administration of the unit.

Job Duties

• Serve as a key administrative liaison for departmental and Wellness WORKs! program activities with internal and external stakeholders.
• Coordinate cross-departmental activities involving Wellness WORKS! participants, instructors, case managers, community partners, and funding agency.
• Plan and coordinate complex administrative projects and program activities from initiation through completion.
• Provide procedural recommendations to improve administrative efficiency and workflow processes.
• Handle sensitive operational and participant-related matters requiring discretion and sound judgment.
• Facilitate communication and collaboration among Wellness WORKS! participants, instructors, referring agencies, community partners, and internal departments.
• Represent the department and Wellness WORKs! program in meetings related to program and unit activities.
• Prepare detailed summaries, reports, and supporting documentation to assist administrative decision‑making.
• Track, monitor, and review budget activity and prepare detailed financial and operational status summaries.
• Monitor multiple funding sources and related expenditures for compliance with established fiscal procedures.
• Review financial and operational documentation and resolve discrepancies related to departmental and program activities.
• Compile and summarize data related to Wellness WORKs! participation, session schedules, instructor workload, events, and program trends.
• Prepare comprehensive reports, summaries, and supporting documentation for leadership review.
• Review budget and program trends and prepare explanatory summaries as needed.
• Coordinate documentation related to audits, accreditation, program reviews, and operational planning processes.
• Apply established fiscal policies and procedures in financial processing and administrative support activities.
• Coordinate the full scope of clerical and administrative support operations for the department and Wellness WORKs! program.
• Review and refine office procedures to improve workflow efficiency within established guidelines.
• Establish workflow priorities and monitor completion of unit assignments and support activities.
• Provide lead work direction and workflow coordination related to department and program support functions.
• Independently resolve complex operational and procedural issues within established policies and procedures.
• Coordinate meetings, sessions schedules, training workshops, special events, and related activities for the Wellness WORKs! program.
• Identify procedural gaps and coordinate implementation of approved process adjustments.
• Make independent decisions regarding day-to-day administrative and operational support activities consistent with university policies and department procedures.
• Work with Wellness WORKS! participants, instructors, community partners, funding agency,, vendors, and campus partners to assist with resolving operational issues.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• At the direction of appropriate administrator, may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• Other duties as assigned.

Minimum Qualifications

Education & Experience: Completions of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

• Three (3) years of related experience in administrative support or grant-funded program setting.
• Bachelor's degree in business administration, Accounting, Public Administration.
• Prior experience in a CSU or higher education setting.
• Experience providing administrative support in welfare-to-work, student support services, social services, higher education, or similar program environments.
• Experience working with programs such as CalWORKs, government assistance programs, or social service providing agencies
• Experience tracking budgets, expenditures, purchasing, travel, or related fiscal activities in support of program or departmental operations.
• Experience using financial and student information systems such as PeopleSoft, CFS, CMS, or similar database and reporting systems.
• Experience preparing reports, maintaining participant and program data, and tracking operational or financial information. Experience coordinating administrative processes and communication with CalWorks participants, instructors, case managers, community partners, or external agencies.

Knowledge, Skills, Abilities

• Experience to be fully functional in all technical aspects of work assignments.
• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions.
• Working knowledge of budget policies and procedures.
• Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects.
• A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.

Physical Requirements

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range

Anticipated starting salary will be $4,367per monthplus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist. Full$4,367(step 1) - $6,362(step 20) per month.

Compensation & Benefits

Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7Benefits Summary: CSU Employee Benefit Summary)

Application Deadline

August 20, 2026; SCREENING TO BEGIN ON OR AFTER August 21, 2026 (Applications received after the screening date will be considered at the discretion of the university.)

Background Clearance Notice

Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet theminimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Additional Information

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex,