College of IST, Administrative Assistant

Penn State University; University Park (TX); Hybrid; USD 38,000 - 56,000; Full time

Job summary

The College of Information Sciences and Technology at a leading university seeks an Administrative Assistant, Intermediate Support. This role involves high-level administrative support to the dean's office, including calendar management and collaboration with faculty. A strong candidate will have excellent organizational skills and experience in executive-level office duties.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

Retirement Plan

Tuition Discounts

Vacation

Sick Leave

Holidays

Qualifications

• High School Diploma/GED or Vocational Training/Degree plus at least two years of relevant experience.
• Ability to handle confidential information and manage multiple projects.
• Exceptional organizational and collaborative skills.

Responsibilities

• Provide high-level administrative support to the dean and associate deans.
• Assist with faculty affairs processes and coordinate events.
• Collaborate with college leadership on administrative guidelines.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Collaboration Skills

MS Office Skills

Education

High School Diploma/GED

Vocational Training/Degree

Tools

MS Office (Word, Excel, SharePoint)

Job description

APPLICATION INSTRUCTIONS:

+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1...) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...). Please do not apply here; apply internally through Workday.

+ CURRENT PENN STATE STUDENT (not previously employed at the university) seeking employment with Penn State, please login to Workday to complete the student application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...). Please do not apply here; apply internally through Workday.

+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf).

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Information Sciences and Technology seeks an Administrative Assistant, Intermediate Support. This position reports directly to the Dean’s Office Supervisor and is responsible for supporting the dean’s suite’s daily operations, providing high-level administrative, financial, and event support. Confidentiality is essential due to the sensitive nature of some issues handled in the dean’s office.

The ideal candidate will be familiar with executive-level office responsibilities and University faculty affairs guidelines and procedures. They should be capable of handling multiple tasks simultaneously and working with guidance from the Dean’s Office Supervisor.

Key responsibilities include:

• Providing high-level administrative support to the dean and associate deans, including calendar management, meeting preparation, travel arrangements, and special projects.
• Supporting faculty affairs processes overseen by the dean’s office.
• Assisting with faculty searches in coordination with Human Resources, including processing visa forms for international hires.
• Collaborating with college leadership to review and revise administrative guidelines and procedures.
• Working with the college’s Finance Office to process Workday forms and approvals and preparing data for presentations.
• Establishing best practices and standardized procedures within the dean’s office team.
• Coordinating events such as seminars, workshops, and retreats.

Successful candidates will exhibit the following:

• Excellent interpersonal and communication skills with the ability to handle confidential information.
• Understanding of faculty affairs guidelines and procedures.
• Exceptional organizational and collaborative skills.
• Professionalism and a commitment to development.
• Ability to prioritize, meet deadlines, and manage multiple projects.
• Willingness to embrace new challenges.
• Advanced skills in MS Office (Word, Excel, SharePoint).

Education and Experience: High School Diploma/GED or Vocational Training/Degree plus at least two years of relevant experience, or an equivalent combination.

Additional Information: Applicants must upload a cover letter and resume, preferably as a single document. The position offers a hybrid work schedule with regular on-site presence at University Park.

Benefits: Competitive benefits include medical, dental, vision, retirement, tuition discounts, vacation, sick leave, and holidays. More info at https://hr.psu.edu/benefits.

Salary Range: $38,300.00 - $55,500.00. Details at https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and....

Campus Security: The campus publishes annual crime statistics and security policies, available at https://police.psu.edu/annual-security-reports.

Employment requires successful background checks. Penn State is an equal opportunity employer and provides accommodations for disabilities. More info at https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labo....