College Library Assistant I

City Colleges of Chicago; Chicago (IL); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Union representation

Job summary

City Colleges of Chicago at Kennedy-King College seeks a College Library Assistant I – Part-Time to support daily library operations, assist patrons with locating resources, and help manage circulating materials and study spaces.

Responsibilities include shelving, catalog navigation, inter-library loan processing, inventory, and basic clerical tasks. This role offers part-time hours, opening/closing duties, and union representation with Local 1708.

Qualifications

• High school diploma or GED required.
• At least 1 year clerical or data entry experience.
• Basic computer literacy required.
• Ability to learn and navigate online library catalogs.
• Knowledge of alphabetical and numerical records organization.
• Strong written and verbal communication skills.

Responsibilities

• Assist patrons in locating and accessing library resources.
• Staff circulation desks and process checkouts/returns.
• Maintain shelves and organize materials; conduct shelf reads.
• Process inter-library loan requests and notify patrons.
• Assist with inventory, new acquisitions, and data entry in the library system.
• Open and close the library; handle returns and routine clerical tasks.

Skills

Clerical experience

Data entry

Communication skills

Computer literacy

Catalog navigation

Education

High school diploma or GED

Job description

The Library of Kennedy-King College, one of the City Colleges of Chicago, seeks a College Library Assistant I – Part-Time to perform a range of clerical and customer assistance duties to support the daily operations of the College’s library to include: assisting library patrons /students in locating and accessing library resources; answering questions and directing users; shelving and organizing books and materials; and maintaining the library’s physical and digital resources. Performs related duties as required.

PRIMARY RESPONSIBILITIES

CIRCULATION:

• Assists library patrons in-person, via email, and over the phone in locating and accessing library resources.
• Staffs circulation/reserve desks and answers questions; directs patrons to library’s collections and refers to Librarian for more in-depth assistance; and performs related activities.
• Uses the library’s automated system to charge and discharge books and materials; check status of outstanding/delinquent items; and update students’ library account records.
• Assists patrons in using the on-line catalog and resources; reserves/schedules study rooms; and helps locate and retrieve books/materials.
• Processes inter-library loan requests by retrieving, packaging, and sending books/materials to appropriate CCC campus library. Notifies patrons of received loan requests.
• Searches stacks by call number for requested books; pulls and places books on hold for pick-up.
• Assists and offers guidance in the basic use of library equipment such as printers, photocopiers, scanning, and access to public computers.
• May provide guidance to work study students staffing the circulation/reserve desk.
• Conducts library walk-throughs to ensure space is used as a place of study and rules are followed.

MAINTENANCE OF LIBRARY COLLECTION:

• Assists with placing books on course reserve each semester. Places books in the appropriate order in the reserve section and returns books to general circulation as directed.
• Shelves new and returned books and materials; conducts shelf reads to regularly maintain call number order; searches for mis-shelved items; and maintains overall orderliness of the library shelves.
• Shifts books and shelves and weeds materials out of circulation as directed by Librarians.
• Participates with taking inventory of the library collection.
• Prepares new books and materials for circulation; applies call number labels and pocket cards; places security tags; and stamps books and materials with library name.
• Scans bar codes and enters data to update library system with new acquisitions and deletes records of items weeded from the collection to maintain accurate records and update inventory.
• Mends and performs routine repairs on damaged books and materials.

OTHER:

• Assists in opening and closing library.
• Empties book drop and returns books/materials to circulation.
• Maintains routine records including daily gate counts; study room usage; and related library data.
• Troubleshoots and performs routine maintenance to printers and photocopiers.
• Assists in receiving and checking shipments of new books, materials and supplies against packing slips and invoices for accuracy and completeness of deliveries.
• Assists with setting up library displays and preparing signage.
• May assist with copy cataloging; locates and downloads bibliographic records from Online Computer Library Center (OCLC).
• May assist with preparing paperwork and processing intra-library loan requests as directed.
• May assist in the training of work study students and new Library Assistants as directed.
• Performs related duties as required.

QUALIFICATIONS:

• Graduation from high school or equivalency certificate (GED).
• One year of general clerical or data entry experience.
• An equivalent combination of education and experience maybe taken into consideration.
• Must be able to demonstrate basic computer literacy.
• Knowledge of alphabetical and numerical organization of records/materials.
• Some knowledge of office and general clerical library procedures.
• Good oral and written communication skills.
• Ability to learn and navigate library’s on-line catalog and related library databases.

SALARY AND BENEFITS INFORMATION:

Salary Range: $17.05 per hour
Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.
Benefits information is found at https://www.ccc.edu/departments/Benefits/
This part-time position is represented by Local 1708 Union.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in CCC!