College Aide

POLICE DEPARTMENT; New York (NY); On-site; USD 25,000 - 39,000; Part time

Job summary

The New York City Police Department seeks a College Aide to join the Personnel Bureau’s PMO for HR process improvements, SOP development, QA, and data management. This student role supports senior staff and city researchers while gaining exposure to multiple HR projects.

Hours are Part-Time during the school year, with potential to work full-time during vacation periods. Residency and work eligibility are required; comprehensive benefits and loan forgiveness info may apply.

Qualifications

• Must be matriculated in an accredited college or graduate school.
• IT-focused coursework preferred for IT assignments.
• Commitment to learning and contributing to HR projects.

Responsibilities

• Coordinate HR projects: prepare materials, agendas, and notes.
• Research and analyze HR practices for improvements.
• Develop SOPs to promote consistent processes.
• Perform QA reviews and provide feedback on materials.
• Manage data spreadsheets and archival project records.

Skills

Communication skills

Organizational skills

Problem-solving

Teamwork

Education

Enrollment in college or graduate school

IT coursework (CS/MIS/IT)

Job description

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The NYPD is seeking a skilled and motivated College Aid to join the Personnel Bureau’s Business Process Improvement (BPI) Program Management Office (PMO). This key role will support the Executive Director and City Research Scientists in driving strategic business process improvements across the agency’s HR functions. This is a student position with a maximum tenure of six years. The student will work part-time for any period in which classes are in session with the option to work full-time during vacation periods.

Key Duties/Responsibilities include:

• Project Coordination – Support the execution of various HR-related projects by preparing presentations, developing meeting agendas, attending meetings, documenting outcomes and action items, and assisting with project deliverables.
• Business Process Improvement Research – Analyze current HR practices and conduct research to identify opportunities for improvement.
• Standard Operating Procedure (SOP) Development – Research, develop, and document Standard Operating Procedures (SOPs) to promote consistent and effective organizational practices.
• Quality Assurance and Document Review – Conduct quality assurance (QA) reviews of SOPs, providing detailed feedback to improve consistency and compliance of project materials.
• Data Management – Maintain and update data spreadsheets, issue logs, and archival project records; organize documentation to ensure accurate reporting.

HOURS/SHIFT:

Part-Time / College Student Position

ADDITIONAL INFORMATION:

No prior experience required. The ideal candidate will be willing to learn and approach new, varied projects as valuable opportunities to expand their professional skillset.

In compliance with federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

Preferred Skills

• Currently pursuing a two- or four-year degree in business administration, human resources, labor relations, or a related field.
• Excellent communication skills, with the ability to interact with stakeholders at all levels of the organization.
• Strong organizational and problem-solving skills, with a focus on detail and continuous improvement.
• Ability to work effectively both independently and as part of a team in a fast-paced environment.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.