College Accountant

University of Wisconsin; United States; On-site; USD 75,000 - 80,000; Full time

Job summary

The University of Wisconsin-Milwaukee is seeking a College Accountant for the College of Engineering & Applied Science (CEAS). This role provides professional accounting, financial reporting, budgeting, and financial analysis support to college leadership, including the Dean and department chairs.

The position collaborates with CEAS and university financial personnel to ensure accurate reporting and strong controls.

Qualifications

• Must have knowledge of GAAP and financial reporting practices.
• Experience with budgeting and financial management in higher education is a plus.
• Ability to prepare, analyze, and present financial information clearly.

Responsibilities

• Prepare and analyze recurring monthly financial reports for the CEAS.
• Monitor budgets, perform variance analysis, and support budget development.
• Process journal entries, costing allocations, and payroll adjustments.
• Support month-end/year-end close and internal controls.
• Provide backup for sponsored-project accounting and reporting.

Job description

Current Employees

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: College Accountant Job Category: Academic Staff Employment Type: Regular Job Profile: Accountant II Job Duties: The College Accountant provides professional accounting, financial reporting, budget monitoring, and financial analysis support for the College of Engineering & Applied Science (CEAS). Reporting to the Divisional Finance Officer, this position serves as a financial resource to College leadership, including the Dean, Associate Deans, Department Chairs, and other College personnel. The College Accountant prepares and analyzes recurring and ad hoc financial reports; monitors budgets and financial activity; performs reconciliations; prepares accounting adjustments, costing allocations, payroll accounting adjustments, and journal entries; and assists with budget development, projections, and fiscal-year activities. The position reviews financial information for accuracy and completeness, researches discrepancies, recommends or initiates corrective action, and assists College leadership in understanding the financial status of College resources. This position works collaboratively with the CEAS Research Accountant and other College and University financial personnel. The College Accountant is cross-trained in research accounting functions and provides backup support for sponsored-project financial activities as needed.

Key Job Responsibilities

Financial Reporting, Analysis, and Reconciliation - 35% Prepare and distribute recurring monthly financial reports for the College and its departments and programs. Analyze financial activity, balances, commitments, and trends and communicate significant findings to the Divisional Finance Officer and appropriate College leadership. Perform reconciliations of accounts, financial transactions, and supporting records to ensure the accuracy and completeness of College financial information. Research discrepancies, unusual transactions, accounting errors, and other financial issues and determine or recommend appropriate corrective action. Prepare ad hoc financial reports and analyses to support the Dean, Associate Deans, Department Chairs, Divisional Finance Officer, and other College decision-makers. Assist in developing and improving financial reporting tools, processes, and documentation. Maintain appropriate documentation supporting accounting transactions, reconciliations, and financial reporting.

Budget Monitoring, Planning, and Forecasting - 25% Assist the Divisional Finance Officer with development, monitoring, and management of College and departmental budgets. Monitor budget-to-actual results, available balances, commitments, and spending patterns throughout the fiscal year. Prepare projections and forecasts of revenues, expenditures, payroll, and fund balances. Identify potential budget concerns, funding shortfalls, unusual variances, or opportunities to better utilize available resources and communicate findings to the Divisional Finance Officer. Assist College leadership with understanding budgets, financial reports, available resources, and the financial implications of operational decisions. Support annual budget development, fiscal-year close, carryforward analysis, and other periodic financial planning activities. Assist with tracking and analysis of College funding commitments and other financial obligations.

Accounting Transactions and Financial Operations - 30% Prepare and process journal entries, accounting corrections, transfers, and other financial transactions in accordance with University policies and procedures. Prepare costing allocations and payroll accounting adjustments to ensure salary and fringe benefit expenses are charged appropriately. Review financial transactions and accounting classifications for accuracy, appropriate funding, and compliance with University policies and procedures. Research and resolve accounting, funding, payroll, and financial-system issues in collaboration with appropriate College and University personnel. Assist with month-end, year-end, and other periodic accounting activities. Support the Divisional Finance Officer in maintaining effective financial processes and internal controls within the College. Provide accounting guidance and assistance to College faculty and staff regarding financial transactions, reports, policies, and procedures.

Cross-Functional Support and Special Projects - 10% Cross-train with the CEAS Research Accountant and provide backup for sponsored-project accounting activities, including routine grant financial reporting, reconciliations, accounting adjustments, and related transactions as needed. Collaborate with the Research Accountant to ensure consistent accounting practices across sponsored and non-sponsored College funds. Participate in College and University financial initiatives, system implementations, process improvements, and special projects. Develop documentation and provide guidance or training to College personnel on financial processes and systems. Perform other accounting, budgeting, and financial management duties as assigned.

Department

The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/diversity-equity-inclusion/about-dei/

Knowledge, Skills, and Abilities

Knowledge of generally accepted accounting principles and standard accounting practices. Ability to analyze financial information, identify discrepancies and trends, and develop appropriate recommendations. Ability to prepare accurate financial reports, reconciliations, journal entries, and other accounting documentation. Ability to organize and manage multiple priorities and meet recurring financial deadlines. Strong attention to detail and commitment to accuracy. Ability to interpret and apply financial policies and procedures. Ability to communicate financial information clearly to faculty, administrators, and other stakeholders. Ability to work independently while collaborating effectively as part of a financial management team. Strong customer-service, problem-solving, and interpersonal ski

Compensation

$75,000 - $80,000 (Final salary offer will be determined based on qualifications and experience)

Required Qualifications

Associate degree or higher in Accounting, Finance, Business Administration, or related field. At least two years’ professional experience in accounting, budgeting, financial management, sponsored-project administration, or related areas. At least one year of experience preparing, reviewing, or analyzing financial reports and financial data.

Preferred Qualifications

Bachelor's degree in accounting, Finance, Business Administration, or related field. Two years’ experience professional accounting, budgeting, or financial management experience in a higher education, governmental, nonprofit, or similarly complex organization. Two years’ experience preparing budgets, financial forecasts, budget-to-actual analyses, or financial projections. Two years’ experience performing account reconciliations and preparing accounting transactions such as journal entries, payroll accounting adjustments, or costing allocations. Two years’ experience using enterprise financial systems and advanced spreadsheet or data analysis tools, such as Workday, Microsoft Excel, Power BI, or similar systems

Reasonable Accommodations

Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBCR & Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at [phone] for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Equal Opportunity Employer

UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply. The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 187 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. At UWM, we are committed to creating positive employee experiences, so our team members are able to thrive and excel in their work.

Benefits

UWM offers a comprehensive benefits package and contributes toward the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information (Compensation figures are for example purposes only).