Collections Representative

Aston Carter; United States; On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Plan

Life Insurance

Disability

Health Spending Account (HSA)

Transportation benefits

PTO

Job summary

Aston Carter is seeking an Accounts Receivable Specialist to manage a large B2B AR portfolio, drive timely collections, and reconcile customer accounts to the general ledger. This role emphasizes accuracy, professional communication with accounts payable departments, and collaboration with accounting and operations teams.

The position is on-site in Clearwater, FL, offering exposure to a growing AR department within a national recruiting company.

Qualifications

• At least 2 years of experience managing a B2B accounts receivable portfolio.
• Proficiency with AR processes including posting payments and reconciliations.
• Intermediate Excel skills for data entry, filtering, and analysis.
• Experience reconciling customer accounts to the general ledger.
• Strong customer service and professional communication with AP departments.

Responsibilities

• Oversee and manage a large business-to-business (B2B) accounts receivable portfolio, ensuring timely and accurate collection of outstanding balances.
• Initiate and lead collection efforts for some of the organization’s largest corporate accounts, maintaining professional and consistent follow-up.
• Communicate regularly with accounts payable departments at various companies to resolve payment issues and secure timely payments.
• Utilize multiple customer and vendor portals to obtain remittance information, process payments, and monitor account status.
• Handle all reconciliations on customer accounts, ensuring balances tie accurately to the general ledger.
• Post and process customer payments in the accounts receivable system in a timely and accurate manner.
• Perform Excel-based analysis on accounts receivable data to identify discrepancies, trends, and opportunities for process improvement.
• Provide high-quality customer service by responding promptly and professionally to customer inquiries related to invoices, payments, and account status.
• Collaborate with internal teams, such as accounting and operations, to resolve billing or payment discrepancies and support overall financial accuracy.
• Maintain organized and up-to-date records of all collection activities, communications, and account reconciliations.

Skills

Accounts receivable experience

Excel proficiency

Customer service

Communication skills

Detail oriented

Time management

Team collaboration

Job description

Job Title: Accounts Receivable Specialist

Job Description

This role focuses on managing a large business-to-business accounts receivable portfolio, driving timely collections, and ensuring accurate reconciliation of customer accounts. The Accounts Receivable Specialist will work closely with customers’ accounts payable departments, utilize various payment portals, and perform detailed account reconciliations tied to the general ledger. This position offers the opportunity to grow within a large and expanding accounts receivable department.

Responsibilities

• Oversee and manage a large business-to-business (B2B) accounts receivable portfolio, ensuring timely and accurate collection of outstanding balances.
• Initiate and lead collection efforts for some of the organization’s largest corporate accounts, maintaining professional and consistent follow-up.
• Communicate regularly with accounts payable departments at various companies to resolve payment issues and secure timely payments.
• Utilize multiple customer and vendor portals to obtain remittance information, process payments, and monitor account status.
• Handle all reconciliations on customer accounts, ensuring balances tie accurately to the general ledger.
• Post and process customer payments in the accounts receivable system in a timely and accurate manner.
• Perform Excel-based analysis on accounts receivable data to identify discrepancies, trends, and opportunities for process improvement.
• Provide high-quality customer service by responding promptly and professionally to customer inquiries related to invoices, payments, and account status.
• Collaborate with internal teams, such as accounting and operations, to resolve billing or payment discrepancies and support overall financial accuracy.
• Maintain organized and up-to-date records of all collection activities, communications, and account reconciliations.

Essential Skills

• At least 2 years of experience managing a large B2B accounts receivable portfolio.
• Proficiency with accounts receivable processes, including collections, posting payments, and account reconciliation.
• Intermediate Microsoft Excel skills, including the ability to perform data entry, sorting, filtering, and basic analysis.
• Experience handling reconciliations on customer accounts and tying balances to the general ledger.
• Strong customer service skills with the ability to communicate professionally with accounts payable departments and corporate clients.
• Demonstrated reliability with professional, timely attendance and the ability to maintain consistent work hours.
• Experience or exposure to accounts receivable functions in roles such as accounting clerk or accounting administrator.

Additional Skills & Qualifications

• Accounts receivable reconciliation experience is a plus.
• Comfort working with large corporate and B2B accounts.
• Ability to use various customer or vendor portals to obtain payment information and process transactions.
• Strong attention to detail and accuracy in financial data entry and reconciliation.
• Ability to manage multiple accounts and tasks simultaneously in a fast-paced environment.
• Clear and professional verbal and written communication skills.
• Motivation to grow within a large and expanding accounts receivable department.

Work Environment

This position is based in an office environment with a cubicle setup and is 100% on site. The role involves working extensively with accounts receivable systems, Microsoft Excel, and various online portals used by customers’ accounts payable departments. The environment supports collaboration with other accounting and finance team members while focusing on accuracy, professionalism, and timely completion of tasks.

Job Type & Location

This is a Contract to Hire position based out of Clearwater, FL.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Clearwater,FL.

Application Deadline

This position is anticipated to close on Aug 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.