Collections - Finance Administrator

Applied Technical Services, LLC; Atlanta (GA); On-site; USD 20,000 - 30,000; Part time

Job summary

Applied Technical Services, LLC is hiring a Calibration Collections-Finance Administrator to work part-time at their Marietta, GA office. This role involves managing collections, reconciling accounts, and providing customer service related to billing inquiries.

The ideal candidate will have strong attention to detail and excellent communication skills. Responsibilities include ensuring timely payment of invoices and resolving discrepancies with customers.

Qualifications

• Detail-oriented professional with experience in finance or collections.
• Strong communication skills to establish customer relationships.
• Ability to investigate and resolve discrepancies efficiently.

Responsibilities

• Manage collections and account follow-up for calibration accounts.
• Reconcile customer accounts to ensure accurate billing.
• Serve as the primary contact for billing-related inquiries.

Skills

Collections management

Account reconciliation

Customer service

Attention to detail

Job description

Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

Job Title: Calibration Collections-Finance Administrator (Part-Time)

We are seeking a passionate, enthusiastic Calibration Collections – Finance Administrator to support our Calibration department based at our corporate office in Marietta, GA. This position is responsible for calibration customer accounts, with a strong focus on collections, account reconciliation, and customer service related to invoices, statements, and billing inquiries. This role requires a detail-oriented professional who can combine financial accuracy to resolve billing discrepancies and maintain positive relationships with our calibration department customers.

This is a part‑time position that requires an approximate work schedule of 20 hours per week.

Key Responsibilities

• Collections and account follow‑up
• Proactively work the calibration accounts to ensure timely payment of outstanding invoices.
• Perform routine outreach via phone and email to follow up on past‑due balances.
• Establish professional relationships with customer AP departments and key contacts.
• Monitor aging reports daily and prioritize collection efforts.
• Escalate chronic delinquent or possible credit hold accounts to Calibration Finance Manager.

Account Reconciliations

• Reconcile customer accounts to ensure invoices, payments, credits, and adjustments are accurately applied.
• Investigate and resolve discrepancies between customer records and company records.
• Review unapplied cash, short pays, overpayments, and credits.
• Provide detailed account backup, invoices, pack slips, tracking numbers to customers upon request.
• Work with internal departments to resolve billing errors or missing documentation.

Customer Service – Invoice, Statement, and Charge Inquiries

• Serve as the primary point of contact for customers with billing‑related questions, including:
• Questions about specific invoices, line items, and charges.
• Requests for copies of invoices, backup documentation, or proof of service or delivery.
• Questions regarding pricing, contract terms, or billing frequency.
• Clarification of credits, adjustments, or disputed charges.
• Requests for account statements or account summaries.

Reporting & Documentation

• Maintain notes in Traverse on collection activity and customer communication.
• Provide regular aging updates and status reports to management.
• Support month‑end closing activities related to accounts receivable.