Collections Archivist

Certifiedarchivists; New York (NY); On-site; USD 72,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental and vision benefits

Paid time off

Professional development support

Job summary

A prominent archival firm is seeking a full-time Collections Archivist in New York City. The role involves processing collections, enhancing archive operations, and supporting outreach activities in a corporate setting. Candidates with 3-5 years of archival experience and strong communication skills will thrive in this position. The salary ranges from $72,000 to $85,000 annually, accompanied by a comprehensive benefits package. Application details can be found via email at [e-mail].

Qualifications

• Minimum of 3-5 years of professional experience in archives.
• Strong archival processing experience.
• Able to manage time effectively in a corporate environment.
• Excellent interpersonal skills and a collaborative team player.
• Proven experience working independently.

Responsibilities

• Process archival materials and develop access tools.
• Support implementation of archives software.
• Serve as the primary onsite liaison between Winthrop and the client.
• Establish workflows to expand access and preservation.

Skills

Archival processing experience

Time management

Problem solving

Interpersonal skills

Attention to detail

Communication

Education

3-5 years of professional experience in archives

Knowledge of preservation standards

Proficiency in Microsoft Office and archives software

Job description

Overview

The Winthrop Group is conducting a personnel search for a full-time Collections Archivist to work in the business archives of a high-profile financial services firm. This is a 16-month position, with the possibility of extension based on client requirements and satisfaction. The Collections Archivist will be based onsite at one of the company’s offices in New York City, with some work at an offsite storage facility in New Jersey. Typical work hours are from 8:30am-5:00pm or 9:00am-5:30pm. Employment is subject to a background screening, signing of a non-disclosure agreement, and completing client’s onboarding process.

Position Summary

The Collections Archivist will work in close collaboration and be supervised by the Archivist for the Firm Historian Office. The Collections Archivist will be responsible for processing collections, supporting the upgrading of the Archives operations and services, and implementing a prioritized workplan aligned with organizational priorities. Tasks will include archival processing, policy development, digitization management, fulfilling reference requests, and supporting outreach, as requested. The Collections Archivist will serve as Winthrop’s onsite archivist and will coordinate with the rest of the Winthrop team and the client’s team involved with this project.

Key Responsibilities

• Processing, Access, and Outreach
  • Evaluate inventories, processes, and work completed to date
  • Survey physical and digital collections, as needed, to assess processing requirements, priorities, and preservation concerns
  • Implement prioritized workplan and hierarchical arrangement in coordination with Archivist for the Firm Historian Office
  • Process archival materials and develop finding aids and other access tools
  • Respond to reference requests and conduct archival research, as requested
  • Promote company heritage through content development, exhibits, tours, writing, and anniversary projects, as requested
  • Establish and/or revise workflows and other processes to expand access, use, and preservation
  • Digital Asset Management – in coordination with Winthrop Digital Archivist
• Software and Digitization
  • Support implementation of archives software and selected vendor team
  • Enhance access to metadata, discovery tools, and online resources
  • Implement a process for transferring and processing born-digital assets to the Archives
  • Advise, as needed, on software needs for collection management, exhibits, and digital preservation
  • Digitization – Manage digitization of high-priority materials by outsourced vendor
• Collection Storage & Supplies
  • Develop plan for onsite collections storage and workspace, if requested
  • Support management of onsite and offsite storage in collaboration with Firm Archivist, if requested
  • Coordinate transfer of records to/from offsite storage, as needed
  • Manage ordering of required archival supplies
• Communications
  • Serve as the primary onsite liaison between Winthrop and the client
  • Meet on regular basis with client and Winthrop team
  • Maintain project progress reports to track work and activities
  • Troubleshoot and resolve issues in coordination with client and/or Winthrop supervisor

Required Qualifications

• Minimum of 3-5 years of professional experience in archives
• Strong archival processing experience and capabilities
• Demonstrated track record of implementing archival standards and best practices
• Knowledge of preservation and conservation standards for archival collections
• Able to manage time effectively and work productively in a dynamic, high-paced corporate environment
• Proactive problem solver who anticipates needs and proposes solutions
• Clear and concise communicator, in speech and writing
• Strong attention to detail
• Excellent interpersonal skills
• Collaborative and enthusiastic team player
• Unwavering commitment to privacy and confidentiality
• Proven experience working independently and on teams with non-archivists
• Exhibits a high level of professionalism and comfortable in a corporate setting
• Able to adapt to changing client needs and/or priorities
• Proficiency with Microsoft Office suite and archives software
• Ability to lift boxes weighing up to 40 pounds

Preferred Skills

• Experience working in business archives or corporate setting
• Experience managing or launching an archival program
• Knowledge of and/or interest in the history of banking and financial services

Compensation

Annual: $72,000 - $85,000 commensurate with experience. Includes strong benefits package (health, dental, and vision) and life insurance. All full-time Winthrop employees receive paid time off and annual funding and support for professional development.

Application Instructions

To apply, please send a cover letter, resume, writing sample, and contact information for three references to [e-mail] with the subject line “Collections Archivist – New York City”

About The Winthrop Group

Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.