Collections Access and Reference Librarian

Clark Art Institute; Williamstown (MA); On-site; USD 76,000 - 84,000; Full time

Job summary

The Clark Art Institute seeks a Collections Access and Reference Librarian to supervise public services, circulation, and space planning, while supporting reference, interlibrary loan, and outreach to researchers and students.

The role emphasizes developing instructional workshops, LibGuides, and ongoing collaboration with the Collections Management Librarian to maintain the library website and access to open resources.

Qualifications

• Master's in Library Science or equivalent required.
• Minimum 5 years relevant experience.
• Experience using ExLibris Alma and ILLiad preferred.

Responsibilities

• Provide reference and research assistance to museum staff, researchers, students, and the public.
• Develop instructional workshops on research methods and citation management software.
• Work with the Collections Development Librarian to build print and electronic reference collections.
• Develop and maintain LibGuides and lists of relevant subscription and open-access resources.
• Oversee special collections viewing appointments and user orientations.
• Develop library outreach programs including talks and group visits.
• Manage organization of open stacks, special collections storage, and offsite storage needs.
• Establish and update circulation policies and procedures as needed.
• Coordinate interlibrary loan borrowing, lending, and document delivery.
• Maintain statistics tracking use of the library and collections.
• Collaborate to maintain the library website and inform hours and card issuance.
• Participate in institute committees and regional/national conferences.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Analytical skills

Supervisory skills

Confidentiality

Education

Master's in Library Science

5 years relevant experience

Tools

ExLibris Alma

ILLiad

Microsoft Office Suite

Job description

Position Summary

A core member of the library staff, the Collections Access and Reference Librarian, supervises public services activities including circulation, stacks maintenance and space planning, reference, interlibrary loan, bibliographic instruction, and library outreach initiatives.

Major Duties and Responsibilities (Essential Functions)

• Provide reference and research assistance to museum staff and research fellows, local faculty, undergraduate and graduate students, and the general public.
• Develop instructional workshops on research methods and citation management software.
• Work with the Collections Development Librarian to build the print and electronic reference collections.
• Develop and maintain subject-specific LibGuides and lists of relevant subscription and open-access electronic resources.
• Oversee special collections viewing appointments.
• Provide orientations and bibliographic instruction for new library users.
• Develop library outreach programs including book talks and group visits.
• Manage organization of, access to, and long-term planning needs for collections in the library's open stacks, special collections storage, and offsite storage facility.
• Establish and update circulation policies and procedures as needed.
• Monitor security gate detections and work with security department to follow up on materials improperly removed from the library.
• Coordinate interlibrary loan borrowing, lending, and document delivery.
• Maintain applicable statistics tracking use of the library and collections.
• Work with the Collections Management Librarian to develop and maintain the library website.
• Communicate library hours to security, staff, and public; coordinate carrel assignments and issuance of readers' cards.
• Serve on institute-wide committees and working groups.
• Attend and participate in relevant regional and national professional and scholarly conferences and meetings.
• Other duties as assigned.

Supervisory Responsibilities

• Supervises the Library Assistant and Collections Management & Access Assistant.
• Recruits, interviews, hires, and trains new staff.
• Oversees the daily workflow for their area.
• Provides constructive and timely performance evaluations.
• Handles discipline and termination of employees in accordance with Institute policy.
• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite.
• Must be able to maintain confidentiality when required.
• Demonstrated cultural competency skills; demonstrated commitment to the values of diversity, equity, inclusion and accessibility.

Education and Experience

• Master's in Library Science or equivalent.
• Minimum of 5 years relevant experience required.
• Experience using ExLibris Alma and ILLiad preferred.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

• Ability to sit at a desk/workstation and use a computer for prolonged periods of time.
• Ability to stand for up to four hours.
• Ability to lift up to 20 pounds occasionally

Work Environment:

• Work will be performed in an office environment and museum spaces. The noise level in the work environment is usually low to moderate. Some overnight travel may be necessary.

Salary Range

Starting salary $75,668 - $83,635