Collateral Specialist

Selene Finance LP; Carrollton (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Medical, Dental & Vision

Employee Assistance Program

Flexible Spending Account

Health Savings Account

Paid Holidays

Company paid Life Insurance

Matching 401(k) Plan

Job summary

Selene Finance LP in Carrollton, Texas, is seeking a Collateral Management Specialist to maintain integrity of mortgage collateral documentation. Key responsibilities include receiving, validating, and securely storing sensitive documents, ensuring compliance with regulations, and collaborating with various teams. The ideal candidate should possess organizational skills and be detail-oriented.

Benefits include paid time off, medical, dental, vision, and a matching 401(k) plan. Strong communication skills and experience in mortgage servicing are essential.

Qualifications

• Experience in mortgage servicing, collateral/document management, or a related field.
• Strong knowledge of mortgage collateral documentation and compliance requirements.
• Excellent attention to detail and organizational skills with the ability to manage multiple priorities.

Responsibilities

• Receive, log, and validate incoming collateral documents for completeness and accuracy.
• Track and resolve missing or incorrect documentation through communication.
• Maintain accurate records of collateral files in physical and digital formats.

Skills

Mortgages

Document Management

Organizational Skills

Microsoft Office

Communication Skills

Attention to Detail

Tools

Document Tracking Systems

Job description

Selene Holdings is a multiple-lines business financial services firm with a mortgage servicing company, a loan diligence company, a title company, an insurance brokerage, and a real estate owned company. We have office locations in Dallas, TX, Jacksonville, FL, and Salt Lake City, UT. Founded in 2007 to address needs in the mortgage industry, Selene strives to provide amazing client and borrower experiences. A positive attitude coupled with proven creative thinking and actions are all attributes we seek in every one of our employees. If you want to make a difference, then Selene is the place for you!

Job Summary

The Collateral Management Specialist plays a vital role in maintaining the integrity and accuracy of mortgage collateral documentation throughout its lifecycle. This position is responsible for receiving, validating, tracking, and securely storing sensitive documents while ensuring compliance with investor and regulatory requirements. The ideal candidate is highly organized, detail-oriented, and skilled in cross‑functional collaboration and professional communication.

Key Responsibilities

• Receive, log, and validate incoming collateral documents for completeness and accuracy.
• Track and resolve missing or incorrect documentation through proactive communication with internal teams and external partners.
• Maintain accurate records of collateral files in both physical and digital formats.
• Ensure timely and secure storage of documents in accordance with company policies and regulatory standards.
• Collaborate with servicing, legal, and investor relations teams to resolve document‑related issues.
• Support internal and external audits by preparing and delivering requested documentation.
• Communicate professionally via email and other channels to provide updates and follow up on outstanding items.
• Identify and understand key mortgage documents such as Notes, Deeds of Trust, Assignments, and Title Policies.
• Contribute to the development and enhancement of document tracking processes and systems.

Qualifications

• Experience in mortgage servicing, collateral/document management, or a related field.
• Strong knowledge of mortgage collateral documentation and compliance requirements.
• Excellent attention to detail and organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office (Excel, Outlook, Word) and document tracking systems.
• Strong written and verbal communication skills, especially in professional email correspondence.
• Ability to work independently and collaboratively in a fast‑paced, deadline‑driven environment.

Benefits

• Paid Time Off (PTO)
• Medical, Dental & Vision
• Employee Assistance Program
• Flexible Spending Account
• Health Savings Account
• Paid Holidays
• Company paid Life Insurance
• Matching 401(k) Plan

The job requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description is not an inclusive list of all duties and responsibilities of this position. Incumbents will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by any person authorized to give instructions or assignments. Selene reserves the right to amend and change responsibilities to meet business and organizational needs.