COI Research Compliance Admin II

University of South Florida in; Tampa (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

The University of South Florida seeks a Research Compliance Administrator II (COI in Research) to perform detailed disclosure reviews and support COI program operations within CARE. You will ensure regulatory compliance, maintain audit-ready documentation, and communicate effectively with investigators and administrative units.

Qualifications include a Bachelor's degree with 4 years of research administration experience or a Master's with 2 years.

Qualifications

• Bachelor's degree and four years of experience in research or research administration; or a Master's degree and two years of experience
• SB 1310: guidance on substituting work experience for education requirements
• Minimum Qualifications: high school diploma exemptions per SB 1310

Responsibilities

• 35% - Disclosure Review and Processing: reviews SFI disclosures for completeness and compliance and maintains audit-ready documentation
• 20% - Program Support, Case Management, and Regulatory Guidance: tracks disclosures, maintains records, and advises investigators
• 15% - Committee and Administrative Support: prepares meeting materials and ensures records are complete and auditable
• 15% - Subrecipient and Affiliate Compliance: coordinates COI for subrecipients and affiliates
• 10% - Training and Program Support: supports COI training and process improvements
• 5% - Performs other duties as assigned by CARE leadership

Skills

Disclosures review

Regulatory guidance

Communication

Audit documentation

Education

Bachelor's degree in relevant field

Master's degree in relevant field

Job description

COI Research Compliance Admin II (Finance)

Compliance, Analytics, Risk & Ethics (CARE) is a unit within the University of South Florida's Office of Research. CARE advances a coordinated, risk-based approach to research compliance, analytics, and oversight across the University's research enterprise. It ensures institutional compliance with federal and state regulations governing the responsible conduct of research, including but not limited to conflicts of interest, research security, human subjects protection, and related regulatory domains. The unit operates within a centralized research administration framework and partners with Sponsored Programs, colleges, and central administrative offices to align operational execution with regulatory requirements and institutional risk tolerance.

Position Summary

This position supports the administration of the University of South Florida (USF) Conflicts of Interest (COI) in Research Program within CARE. The Research Compliance Administrator I (RCA) is responsible for performing detailed disclosure reviews, supporting program operations, and ensuring that COI processes are executed in accordance with federal regulations (e.g., 42 CFR Part 50 Subpart F, 45 CFR Part 94), state law, and institutional policy. The role operates within a structured program under the direction of the COI Manager and contributes to maintaining audit‑ready documentation, consistent application of regulatory requirements, and effective communication with investigators and administrative units.

Minimum Qualifications

This position requires a Bachelor's degree and four years of experience in research or research administration; or a Master's degree and two years of experience in research or research administration. Four years of progressively responsible work experience in research or research administration may substitute for the Bachelor's degree.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Additional Information for Applicants

This position requires a Level 1 background check.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Responsibilities for this position include:

• 35% - Disclosure Review and Processing. Reviews Significant Financial Interest (SFI) disclosures for completeness, accuracy, and compliance with federal and institutional requirements. Identifies potential conflicts and routes complex or high‑risk disclosures for further review. Maintains documentation to support audit readiness and regulatory defensibility.
• 20% - Program Support, Case Management, and Regulatory Guidance. Supports the day‑to‑day operations of the COI Program, including tracking disclosures, maintaining records, and assisting with implementation and monitoring of management plans. Ensures timely processing and adherence to established workflows. Provides guidance to investigators, departments, and affiliates regarding COI requirements and disclosure obligations. Coordinates with the Human Research Protection Program/IRB, Sponsored Programs, Technology Transfer, and other administrative units to support compliance and ensure consistent application of regulatory requirements.
• 15% - Committee and Administrative Support. Supports COI Committee operations at a programmatic level, including preparation and quality review of meeting materials, coordination of meeting logistics, ensuring quorum requirements, and documentation of committee deliberations and determinations. Ensures completeness, accuracy, and audit readiness of committee records. Facilitates communication of committee outcomes to investigators and relevant institutional stakeholders. Maintains official records in accordance with institutional and regulatory requirements.
• 15% - Subrecipient and Affiliate Compliance. Coordinates COI compliance for subrecipient investigators and affiliated institutions, including solicitation and tracking of disclosures and maintenance of related records and databases.
• 10% - Training and Program Support. Supports COI training initiatives for faculty, staff, and committee members. Maintains training records and assists with program documentation, process improvements, and continuous enhancement of compliance workflows.
• 5% - Performs other duties as assigned by the USF COI Manger(s), Assistant Director and/or Director of CARE.