Coding Supervisor

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 68,000 - 135,000; Full time

Job summary

University of California in Los Angeles is seeking a Coding Department Supervisor to oversee a team of certified coding professionals, ensuring quality, productivity, and compliance in physician billing services. The role supports staff development and process improvements across coding operations.

Key duties include supervising staff, auditing coding quality, and guiding clinical departments on documentation and coding guidelines, with HIPAA and CMS compliance at the forefront.

Qualifications

• CPC (AAPC) certification required.
• Bachelor's degree in Health Information Management, healthcare administration, or related field, or equivalent experience.
• Minimum 3 years of total relevant experience, with at least 1 year of management or supervisory experience.
• Demonstrated knowledge of ICD-10, CPT, and HCPCS coding systems and guidelines.
• Understanding CMS, payer, and regulatory requirements for physician billing.
• Working knowledge of health information management operations in a clinical or hospital setting.
• Familiarity with HIPAA regulations and patient data privacy requirements.
• Ability to analyze coding data, trends, and performance metrics using Excel or reporting systems.
• Strong interpersonal skills to collaborate with clinical, operational, and administrative teams.
• Experience supporting audit processes and compliance programs.

Responsibilities

• Supervise and support a team of certified coding staff, including training, scheduling, coaching, and performance management.
• Monitor coding productivity, quality, turnaround times, and work queue volumes to ensure departmental goals are achieved.
• Oversee daily coding operations and assign work based on operational priorities and staffing needs.
• Serve as a resource for coding staff, physicians, and clinical departments regarding coding questions and documentation requirements.
• Conduct coding audits and quality reviews to ensure compliance with coding guidelines, billing regulations, and organizational policies.
• Identify coding trends and performance issues and provide training and corrective action as needed.
• Ensure compliance with HIPAA, federal regulations, payer requirements, and coding standards.
• Develop and maintain coding procedures, training materials, and departmental resources.
• Collaborate with leadership and cross-functional teams to improve workflows, resolve operational issues, and support process improvement initiatives.

Skills

Leadership

Training

Coaching

Communication

Analytical skills

HIPAA knowledge

Education

CPC (Certified Professional Coder - AAPC)

Bachelor's degree in Health Information Management or related field

Tools

Excel

Reporting systems

CareConnect/Epic (preferred)

Job description

Description

Under the direction of the Physician Billing Office (PBO) Coding Director, the Coding Department Supervisor oversees the daily operations of a team of certified coding professionals. This position is responsible for ensuring coding quality, productivity, compliance, and workflow standards are met while supporting staff development and operational effectiveness. The supervisor serves as a resource for coding guidance, system operations, regulatory compliance, and process improvement initiatives that support accurate and timely coding services.

Key Responsibilities

• Supervise and support a team of certified coding staff, including training, scheduling, coaching, and performance management.
• Monitor coding productivity, quality, turnaround times, and work queue volumes to ensure departmental goals are achieved.
• Oversee daily coding operations and assign work based on operational priorities and staffing needs.
• Serve as a resource for coding staff, physicians, and clinical departments regarding coding questions and documentation requirements.
• Conduct coding audits and quality reviews to ensure compliance with coding guidelines, billing regulations, and organizational policies.
• Identify coding trends and performance issues and provide training and corrective action as needed.
• Ensure compliance with HIPAA, federal regulations, payer requirements, and coding standards.
• Develop and maintain coding procedures, training materials, and departmental resources.
• Collaborate with leadership and cross-functional teams to improve workflows, resolve operational issues, and support process improvement initiatives.

Salary Range: $67,700 - $134,700/Annually

Qualifications

All items listed below are required:

• CPC (Certified Professional Coder - AAPC)
• Bachelor's degree in Health Information Management, healthcare administration, or related field, or equivalent experience
• Minimum 3 years or more of total relevant experience, preferably including at least 1 year of management or supervisory experience
• Demonstrated knowledge of ICD-10, CPT, and HCPCS coding systems and guidelines
• Demonstrated understanding of CMS, payer, and regulatory requirements for physician billing
• Working knowledge of health information management operations in a clinical or hospital setting
• Familiarity with HIPAA regulations and patient data privacy requirements
• Ability to analyze coding data, trends, and performance metrics using tools such as Excel or reporting systems
• Strong interpersonal skills to collaborate with clinical, operational, and administrative teams
• Proven ability to manage competing priorities and meet established deadlines
• Effective written and verbal communication skills for training and operational guidance
• Experience supporting audit processes and compliance programs

Preferred:

• Additional Specialty Certification
• Experience with electronic health record systems (e.g., CareConnect/Epic)
• Familiarity with revenue cycle processes and billing operations
• Ability to provide leadership and training