Code Enforcement Program Coordinator

Plainsboro Township; Plainsboro Township (NJ); On-site; USD 57,000 - 89,000; Full time

Benefits offered by this job

Health insurance

Dental Insurance

Vision Insurance

Paid leave

Group life insurance

Deferred compensation program

Retirement benefits through NJ pension

Job summary

The Township of Plainsboro is seeking an Office Coordinator for the Code Enforcement Department to provide administrative and technical support to the Construction Official. You will manage permit intake, fees, records, and public information under the NJ Uniform Construction Code (N.J.A.C.

5:23). Responsibilities include coordinating daily office operations, reviewing permit applications, issuing permits, and liaising with the public, contractors and NJ DCA.

Qualifications

• Bachelor’s degree preferred. A high school diploma or equivalent with advanced office training and two (2) years of building permit (or comparable municipal permit, licensing, or records) experience, or an equivalent combination, will be considered.
• NJ DCA Technical Assistant certification strongly preferred; if not certified at hire, must obtain it within twelve (12) months as a condition of continued employment.
• Valid New Jersey driver’s license.
• Proficiency in Microsoft Office, permit software, and web-posting tools; strong organization, communication, and customer service skills; ability to handle confidential information with discretion.
• Bilingual ability desired.

Responsibilities

• Coordinates daily office operations, workflow, and coverage; supports the Construction Official, subcode officials, and inspectors; and helps guide clerical staff.
• Receives and checks permit applications for completeness and UCC administrative compliance, notifies applicants of missing items, and routes complete applications to subcode officials.
• Calculates permit fees and processes and issues permits and certificates after authorization.
• Serves as liaison with the public, Township departments, contractors, design professionals, and NJ DCA; explains permit procedures and provides application and inspection status.
• Schedules inspections and coordinates information among inspectors, applicants, and contractors.
• Collects fees, records daily receipts, and reconciles with Finance; monitors the department budget and prepares purchase requisitions.
• Maintains department records, coordinates retention under State schedules, and coordinates OPRA responses with the Township Clerk.
• Prepares correspondence and periodic reports; maintains office procedures, desk references, and department web content.
• Performs other related duties as assigned.

Skills

Microsoft Office

Communication skills

Customer service

Organizational skills

Bilingual

Education

Bachelor’s degree preferred

High school diploma or equivalent with advanced office training and two years of building permit experience

Tools

Permit software

Web-posting tools

NJ DCA Technical Assistant certification

Job description

The Township of Plainsboro is seeking an Office Coordinator for the Code Enforcement Department to provide administrative and technical support to the Construction Official. You will manage permit intake, fees, records, and public information under the NJ Uniform Construction Code (N.J.A.C.

5:23). Responsibilities include coordinating daily office operations, reviewing permit applications, issuing permits, and liaising with the public, contractors and NJ DCA.