Coast Guard Program Documentation & Admin Specialist

Cortina Solutions; Mobile (AL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA plan

FSA

Life Insurance

Disability Insurance

401(k) Plan

Paid Leave

Federal Holidays

Professional Development

Job summary

Cortina Solutions is seeking a Documentation & Administrative Specialist to support the U.S. Coast Guard Offshore Patrol Cutter (OPC) Program Resident Inspection Office (PRO) in Mobile, Alabama.

The role focuses on documentation development, administrative coordination, and meeting support to enable effective program office activities during ship construction oversight. The selected candidate will manage reporting coordination, communications products, travel support, and tracking of program

Qualifications

• Bachelor’s degree or four additional years of relevant experience in lieu of degree.
• Minimum of four years of experience providing documentation or administrative support in an office or program environment.
• Experience preparing correspondence, reports, briefings, and presentation materials using Microsoft Office applications.
• Experience maintaining trackers, calendars, records, or document control logs supporting organizational operations.
• Strong written and verbal communication skills.
• Active DoD SECRET security clearance required.

Responsibilities

• Provide day-to-day administrative and documentation support to OPC PRO personnel supporting program office operations.
• Prepare presentations, correspondence, spreadsheets, briefings, and reports using Government-provided templates and formats.
• Capture meeting notes, action items, and task updates and distribute information to stakeholders as required.
• Maintain logs, trackers, and suspense controls for incoming and outgoing correspondence and documentation packages.
• Support preparation and coordination of recurring and special reports for program leadership.
• Track administrative documentation through concurrent clearance and sequential approval processes.
• Maintain calendars, coordinate meetings, arrange conferences, and support office scheduling activities.
• Coordinate official travel arrangements using U.S. Coast Guard travel systems and maintain associated documentation.

Skills

Documentation & admin support

Communication skills

DoD security clearance

Office software proficiency

Education

Bachelor’s degree or 4 additional years of relevant experience

Tools

Microsoft Office

Travel systems

Job description

Cortina Solutions is seeking a Documentation & Administrative Specialist to support the U.S. Coast Guard Offshore Patrol Cutter (OPC) Program Resident Inspection Office (PRO) in Mobile, Alabama.

The role focuses on documentation development, administrative coordination, and meeting support to enable effective program office activities during ship construction oversight. The selected candidate will manage reporting coordination, communications products, travel support, and tracking of program