Coast Guard OPC Admin & Documentation Lead

cortina; Mobile (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical & Dental Insurance

Flexible PTO

Paid Maternity and Paternity Leave

401(k) Matching

Professional Development

Job summary

Cortina Solutions is seeking a Documentation & Administrative Specialist to support the U.S. Coast Guard OPC PRO program in Mobile, Alabama.

This role provides documentation development, administrative coordination, correspondence management, and meeting support to enable effective execution of program office activities overseeing ship construction. The position involves reporting coordination, travel support, and tracking of program documentation through review and approval processes in a

Qualifications

• Bachelor’s degree or four additional years of relevant experience in lieu of degree.
• Minimum of four years’ experience providing documentation or administrative support in an office/program environment.
• Experience preparing correspondence, reports, briefings, and presentation materials using Microsoft Office applications.
• Experience maintaining trackers, calendars, records, or document control logs supporting organizational operations.
• Ability to research, collect, organize, and consolidate information for reporting and decision‑support purposes.
• Strong written and verbal communication skills.
• Active DoD SECRET security clearance required.

Responsibilities

• Provide day‑to‑day administrative and documentation support to OPC PRO personnel supporting program office operations.
• Prepare presentations, correspondence, spreadsheets, briefings, and reports using Government‑provided templates and formats.
• Capture meeting notes, action items, and task updates and distribute information to stakeholders as required.
• Maintain logs, trackers, and suspense controls for incoming and outgoing correspondence and documentation packages.
• Support preparation and coordination of recurring and special reports for program leadership.
• Track administrative documentation through concurrent clearance and sequential approval processes.
• Maintain calendars, coordinate meetings, arrange conferences, and support office scheduling activities.
• Coordinate official travel arrangements using U.S. Coast Guard travel systems and maintain associated documentation.
• Support coordination of data calls requiring rapid response timelines.
• Assist with development and maintenance of communication products including handouts, briefing materials, and informational content.
• Support planning and execution of ceremonial events such as keel layings, christenings, and commissioning activities.
• Track action items and milestones associated with program events and develop status updates and POA&M tracking materials.
• Maintain administrative records and assist with monitoring compliance with documentation procedures and reporting requirements.

Skills

Written & verbal communication

Documentation & reporting

Research & data consolidation

Security clearance (DoD SECRET)

Education

Bachelor’s degree

4+ years of relevant experience in lieu of degree

Tools

Microsoft Office

Job description

Cortina Solutions is seeking a Documentation & Administrative Specialist to support the U.S. Coast Guard OPC PRO program in Mobile, Alabama.

This role provides documentation development, administrative coordination, correspondence management, and meeting support to enable effective execution of program office activities overseeing ship construction. The position involves reporting coordination, travel support, and tracking of program documentation through review and approval processes in a