CNRE Coordinator

University of the District of Columbia; Washington (District of Columbia); Hybrid; USD 60,000 - 64,000; Full time

Job summary

The University of the District of Columbia seeks a highly organized Grant and Program Coordinator to facilitate the administrative and programmatic implementation of a federally funded quantum research initiative. The incumbent will coordinate grant expenditures, procurement, personnel actions, meetings, and reporting to ensure smooth program operations.

Based in CNRE facilities, you will communicate with investigators, staff and collaborators, maintain records, and drive outreach and

Qualifications

• Bachelor’s degree in business administration, management, finance, project management, public administration, science, engineering, technology, or related field.
• Experience in project coordination, grant administration, program administration, financial management, research administration, or comparable organizational responsibilities.
• Knowledge of quantum information science, quantum computing, quantum technology, quantum education, or quantum-literacy activities.

Responsibilities

• Coordinate day-to-day operational activities of CNRE and the DoD-funded program.
• Maintain an organized project-management system covering personnel, activities, deadlines, deliverables, expenditures.
• Communicate project roles, responsibilities, deadlines, and deliverables clearly to participating staff and students.
• Prepare meeting agendas, minutes and action items, distribute them, and track follow-ups.
• Maintain detailed records of grant expenditures and reporting requirements.

Skills

Grant coordination

Program management

Communication skills

Multitasking

Attention to detail

MS Office

Budget tracking

Education

Bachelor’s degree in business administration, management, finance, project management, public administration, science, engineering, technology, or a related field

Job description

Number of Vacancies: 1
Area of Consideration: Open to the Public
Employment Status: Full-Time,Temporary
Pay Plan, Series & Grade: DS0058/8
Salary Range: $60,292.56 - $64,437.08
Closing Date: Open Until Filled
Location: 4200 Connecticut Ave NW, Washington, DC 20008

GENERAL SUMMARY OF DUTIES SPECIFIC TO THE GRANT

The successful candidate will support a federally funded Center for Nanotechnology Research and Education (CNRE) and DoD quantum computing/quantum device research and research-capacity-building program whose research activities are performed substantially within CNRE facilities. The coordinator will work in person from the CNRE research environment and will have primary responsibility for day-to-day program coordination, administrative operations, financial tracking, purchasing coordination, personnel-related administrative activities, meetings, workshops, quantum-literacy activities, outreach, reporting support, and communication among project personnel and University offices. Because the program integrates advanced research with workforce development, education, outreach, and institutional research-capacity building, the position requires familiarity with the terminology and emerging landscape of quantum information science, quantum technology, or quantum-literacy education, together with strong grant-administration and organizational capabilities. The Coordinator will work closely with project leadership, investigators, students, research staff, UDC HR, Finance, Procurement, sponsored-program offices, external collaborators, and the CNRE Innovation, Research & Innovation and Commercialization Coordinator.

Brief Description of Duties

The University of the District of Columbia is seeking a highly organized Grant and Program Coordinator to facilitate the administrative and programmatic implementation of a federally funded quantum research initiative. The incumbent will coordinate the operational infrastructure that enables faculty, researchers, students, and collaborators to perform project activities efficiently. Major responsibilities include grant expenditure tracking, procurement coordination, personnel actions, payments, meetings, performance documentation, workshops, conferences, quantum-literacy programming, outreach, and grant-reporting support. The Coordinator will work collaboratively with the CNRE Innovation, Research & Commercialization Grant Coordinator. While the CNRE Coordinator will have particular responsibility for research innovation, prototyping, and commercialization, this position will have particular responsibility for program operations, financial coordination, administrative execution, personnel-performance processes, meetings, events, and quantum-literacy activities. Appointment and continuation are subject to availability of grant funding and satisfactory performance.

Essential Duties and Responsibilities

• Work in person from the CNRE research environment and coordinate the day-to-day operational activities of CNRE and the DoD-funded quantum research program.
• Understand and articulate CNRE and DoD Grant goals and objectives based on the grant proposal.
• Maintain an organized project-management system covering personnel, activities, deadlines, deliverables, expenditures, meetings, events, and reporting requirements.
• Communicate project roles, responsibilities, assignments, deadlines, and expected deliverables clearly to participating staff and students in coordination with project leadership.
• Facilitate implementation of performance expectations and agreed performance metrics for staff and students.
• Maintain appropriate documentation supporting periodic personnel/project performance reviews conducted by project leadership.
• Track completion of assigned deliverables and communicate delays, administrative barriers, or unresolved issues to project leadership in a timely manner.
• Coordinate project meetings involving leadership, investigators, research personnel, students, collaborators, and other stakeholders.
• Prepare meeting agendas in coordination with leadership, maintain accurate meeting minutes and action items, distribute them appropriately, and track follow-up responsibilities.
• Maintain project calendars for leadership meetings, faculty meetings, reporting deadlines, workshops, conferences, outreach events, major purchases, and other milestones.
• Support preparation and coordination of annual reports, progress reports, sponsor-related documentation, performance data, and other required project materials.
• Maintain detailed and current records of grant expenditures, commitments, balances, purchase requests, personnel expenses, travel, equipment acquisitions, and other approved project expenses.
• Communicate regularly with UDC Finance, Procurement, HR, sponsored-program administration, and other relevant University offices to facilitate efficient implementation of grant activities.
• Initiate, coordinate, and track procurement of research equipment, supplies, services, memberships, registrations, travel, and other approved grant expenses.
• Coordinate approved P-card transactions, reconciliation documentation, and payment-approval processes in accordance with University policies and assigned authorization.
• Facilitate timely student, staff, vendor, consultant, travel, and other project-related payments as applicable.
• Maintain auditable administrative records and supporting documentation for grant expenditures and project transactions.
• Coordinate conferences, workshops, seminars, research meetings, visiting-speaker activities, internal meetings, national-level meetings, and outreach events supported by the project.
• Coordinate logistics including invitations, registration, schedules, space, speakers, visitor arrangements, materials, catering when authorized, travel coordination, and post-event documentation.
• Coordinate quantum-literacy, quantum workforce-development, educational, student-engagement, and outreach activities associated with the grant.
• Assist with development and organization of Quantum Literacy Club or comparable quantum educational programming when such activities support approved project objectives.
• Facilitate communication among faculty, staff, students, project leadership, University administrators, and external participants.
• Support organized use of shared CNRE laboratory and meeting spaces in coordination with CNRE personnel.
• Work closely with the CNRE Innovation, Research & Commercialization Grant Coordinator so that activities of the two grants complement rather than unnecessarily duplicate one another.
• Foster an environment characterized by professionalism, accountability, collaboration, respectful communication, and commitment to project objectives.

MINIMUM JOB REQUIREMENTS / REQUIRED COMPETENCIES

• Bachelor’s degree from an accredited institution in business administration, management, finance, project management, public administration, science, engineering, technology, or a related field.
• Demonstrated experience in project coordination, grant administration, program administration, financial management, research administration, or comparable organizational responsibilities.
• Demonstrated experience coordinating budgets, expenditures, purchasing, payments, procurement, or financial records.
• Experience working with institutional financial or administrative systems is strongly preferred.
• Demonstrated experience organizing meetings, workshops, conferences, educational programs, outreach activities, or other complex events.
• Demonstrated knowledge of or experience with quantum information science, quantum computing, quantum technology, quantum education, or quantum-literacy activities sufficient to communicate effectively with program participants and coordinate quantum-related educational and outreach programs.
• Experience supporting educational, student, STEM, research, or workforce-development programs is preferred.
• Strong proficiency with Microsoft Office applications, spreadsheets, electronic records, calendars, presentations, and related organizational tools.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain accurate financial, administrative, personnel, and project records.
• Ability to manage multiple priorities and deadlines while maintaining attention to detail.
• Strong interpersonal and emotional-intelligence competencies, including self-awareness, professional communication, discretion, empathy, constructive conflict management, collaboration, and ability to foster harmony and productive working relationships within a multidisciplinary team.
• Demonstrated professionalism in handling sensitive personnel, financial, and administrative information.
• Ability to exercise independent judgment and initiative while maintaining appropriate communication and accountability to project leadership.
• Knowledge of University administrative processes and federal grant requirements is preferred.

Information to Applicant

Condition of Employment

Temporary employmentmay be ended at anytime with or without cause.

Collective Bargaining Unit (Non-Union)

This position is not in the collective bargaining unit.

Employment Benefits

Depending upon length of appointment, selectee may or may not be eligible for full benefits such as health and life insurance, annual (vacation) and sick leave and may not be eligible for the University of the District of Columbia’s retirement plan (TIAA).

Equal Opportunity Employer

The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination

In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference

Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship

While at this time the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B), we encourage and will consider individuals in an eligible OPT.

Drug-Free Workplace

Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation

Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory backgroundinvestigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume

Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers

Official Job Offers are made by the University of the District of Columbia, Office of Talent Management only.

Contact Information

All inquiries related to employment and job applications should be directed to UDC Office of Talent Management at(202) 274-5380.

Equal Opportunity/Affirmative Action Statement

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/.