CMMS Planner/Materials Coordinator

ABM Industries; Tuscaloosa (AL); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Benefits package

Job summary

ABM Industries is seeking a CMMS Planner / Materials Coordinator to plan, schedule, and coordinate maintenance activities within a dynamic facilities environment. The role emphasizes efficient work order execution via CMMS, plus overseeing materials procurement and inventory management.

The position requires strong organizational, communication, and problem-solving skills to support timely project delivery, cost control, and high-quality standards in building infrastructure.

Qualifications

• Experience with CMMS platforms for maintenance planning and scheduling.
• Knowledge of maintenance operations, materials management, and procurement processes.
• Proven ability to coordinate multiple projects and priorities in a fast-paced environment.
• Strong organizational, analytical, and problem-solving skills.
• Effective communication and interpersonal skills, with the ability to collaborate across teams.
• Experience with vendor management and contractor coordination.
• Familiarity with budgeting, cost tracking, and invoice reconciliation.
• Strong Microsoft Office Suite skills to include Smartsheet applications.

Responsibilities

• Plan, schedule, and dispatch maintenance work orders using the CMMS to ensure timely and efficient execution.
• Coordinate maintenance activities and project schedules with contractors, vendors, and internal stakeholders.
• Procure parts and materials required for maintenance and project work, ensuring availability and cost-effectiveness.
• Manage inventory of maintenance parts and supplies, including sourcing, tracking, and reconciliation from purchase through job completion.
• Assist with reconciliation of purchase orders and invoices to ensure accuracy and budget alignment.
• Utilize procurement platforms and local supplier networks to source parts and materials effectively.
• Monitor and manage maintenance budgets, supporting cost control and financial accountability.
• Evaluate project deliverables to ensure compliance with timelines, scope, and quality standards.
• Facilitate communication between customers, contractors, and internal teams to support project success.
• Manage and document change orders, ensuring proper approvals and accurate recordkeeping.
• Participate in cross-functional planning efforts to optimize maintenance and project workflows.
• Identify and resolve scheduling conflicts or resource constraints to maintain operational continuity.
• Promote customer satisfaction through responsive service and effective communication.

Skills

CMMS expertise

Maintenance operations

Project coordination

Organizational skills

Communication

Vendor management

Budgeting & invoicing

MS Office / Smartsheet

Tools

Smartsheet

Microsoft Office Suite

Job description

Job Description

Position Summary: The CMMS Planner / Materials Coordinator is responsible for planning, scheduling, and coordinating maintenance activities within a dynamic facilities environment. This role ensures efficient execution of maintenance work orders through the Computerized Maintenance Management System (CMMS), while also overseeing materials procurement and inventory management. The position requires strong organizational, communication, and problem-solving skills to support timely project delivery, cost control, and high-quality standards in building infrastructure.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Pay: $25-$28 per hour. The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Responsibilities

• Plan, schedule, and dispatch maintenance work orders using the CMMS to ensure timely and efficient execution.
• Coordinate maintenance activities and project schedules with contractors, vendors, and internal stakeholders.
• Procure parts and materials required for maintenance and project work, ensuring availability and cost-effectiveness.
• Manage inventory of maintenance parts and supplies, including sourcing, tracking, and reconciliation from purchase through job completion.
• Assist with reconciliation of purchase orders and invoices to ensure accuracy and budget alignment.
• Utilize procurement platforms and local supplier networks to source parts and materials effectively.
• Monitor and manage maintenance budgets, supporting cost control and financial accountability.
• Evaluate project deliverables to ensure compliance with timelines, scope, and quality standards.
• Facilitate communication between customers, contractors, and internal teams to support project success.
• Manage and document change orders, ensuring proper approvals and accurate recordkeeping.
• Participate in cross-functional planning efforts to optimize maintenance and project workflows.
• Identify and resolve scheduling conflicts or resource constraints to maintain operational continuity.
• Promote customer satisfaction through responsive service and effective communication.

Qualifications

• Experience with CMMS platforms for maintenance planning and scheduling.
• Knowledge of maintenance operations, materials management, and procurement processes.
• Proven ability to coordinate multiple projects and priorities in a fast-paced environment.
• Strong organizational, analytical, and problem-solving skills.
• Effective communication and interpersonal skills, with the ability to collaborate across teams.
• Experience with vendor management and contractor coordination.
• Familiarity with budgeting, cost tracking, and invoice reconciliation.
• Strong Microsoft Office Suite skills to include Smartsheet applications.

Work Environment

This role operates in a facility or campus environment supporting building infrastructure and maintenance operations. The position may require coordination with on-site teams, contractors, and suppliers to ensure seamless execution of maintenance and project activities.

Overall Objective

To support business objectives by delivering well-planned, cost-effective maintenance and project coordination while maintaining high standards of quality, safety, and customer satisfaction.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com