CMMS Operations Coordinator - Data Center

ABM Industries; Whitney (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Benefits package

Job summary

ABM Mission Critical Solutions in Whitney, TX seeks a CMMS Operations Coordinator to support the Critical Facility Manager. You will coordinate work orders, maintenance activities, and documentation control to ensure compliant, efficient facility operations.

The role emphasizes CMMS/MCIM usage, data accuracy, KPI reporting, and vendor coordination within a mission-critical data center environment. Experience with CMMS platforms and strong organizational skills are essential for success in this

Qualifications

• 3–5 years in operations coordination, facilities administration, or maintenance support.
• Experience with CMMS platforms, work order systems, facility documentation, maintenance records, or operations reporting.
• MCIM, CMMS, work order management, or maintenance planning platform training is a plus.

Responsibilities

• Coordinate work orders, schedules, maintenance activities, and operational documentation across teams.
• Maintain CMMS records, preventive maintenance schedules, close-out documents, asset history, and maintenance logs.
• Support MCIM usage, task distribution, status tracking, reporting, and documentation accuracy.
• Assist with KPI/CPIs, SLAs, maintenance compliance, and contract administration as directed.
• Serve as a point of contact for routine operational communications and ensure information is shared across teams.

Skills

Organizational skills

Communication

MS Office

Time management

Data entry

Education

High school diploma

Associates preferred

Tools

CMMS

MCIM

Work order systems

Job description

The CMMS Operations Coordinator provides administrative, operational, CMMS/MCIM, and coordination support to the Critical Facility Manager and on-site mission-critical operations team. This role facilitates day-to-day workflows, documentation, reporting, scheduling, vendor coordination, and communication to support efficient and compliant facility operations.

The CMMS Operations Coordinator plays a key role in supporting maintenance activities, work order management, MCIM utilization, client reporting, contract administration, and documentation control in a highly procedural mission-critical environment.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management

• Support daily operations by coordinating work orders, schedules, maintenance activities, and operational documentation across mechanical, electrical, controls, HVAC, and vendor teams.
• Manage and maintain accurate records in the CMMS, including work orders, preventive maintenance schedules, close-out documentation, asset records, and maintenance history.
• Support use of MCIM, the client on-site CMMS platform, including work order coordination, task distribution, status tracking, reporting, and documentation accuracy.
• Assist with tracking and reporting KPIs/CPIs, SLAs, maintenance compliance, open actions, and performance metrics in accordance with client and contract requirements.
• Coordinate vendor access, schedules, escorts, badging requirements, service documentation, and on-site support for service providers and subcontractors.
• Support preparation, tracking, and documentation control of SOPs, MOPs, EOPs, forms, logs, and site procedures, including version control and distribution as directed.
• Assist with change management processes, including documentation, approvals, communication, and action tracking.
• Prepare and distribute meeting agendas, meeting minutes, action item logs, and follow-up tracking for operational and client meetings.
• Support invoice review, purchase order tracking, cost documentation, change order support, and contract administration as directed.
• Serve as a point of contact for routine operational communications, ensuring information is accurately shared across teams.
• Maintain organized electronic and hard-copy files in compliance with site and corporate standards.
• Support audits, inspections, safety reporting, compliance reviews, and client reporting activities.
• Perform additional administrative and operational support duties as assigned by site leadership.

Minimum 3-5 years of experience in operations coordination, facilities administration, maintenance support, or administrative support; data center or mission-critical experience preferred.

Experience working with CMMS platforms, work order systems, facility documentation, maintenance records, or operations reporting.

Experience with MCIM strongly preferred; ability to quickly learn and support both client and ABM CMMS/work order systems required.

Strong organizational skills with the ability to manage multiple priorities, deadlines, documents, and stakeholders.

Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.

Strong written and verbal communication skills.

Detail-oriented with a high level of accuracy, accountability, confidentiality, and follow-through.

High school diploma or equivalent required; associate or bachelor's degree preferred.

Preferred Certifications/Training

• Experience supporting facilities management, engineering, or critical environments preferred
• Familiarity with mission-critical procedures, change control, and maintenance documentation preferred
• Basic understanding of HVAC, electrical, controls, or data center terminology preferred
• MCIM, CMMS, work order management, or maintenance planning platform training a plus

Physical Requirements

• Ability to work in an office and industrial data center environment.
• Ability to walk the site as needed to support operations.
• Ability to lift up to 25 lbs as required.

Work Environment

• Mission-critical data center environment requiring confidentiality, procedural discipline, documentation accuracy, and attention to detail.
• Day shift, Monday-Friday.

Why ABM

ABM Mission Critical Solutions partners with leading data center clients to deliver reliable, efficient, and safe facility operations. Our Operations Coordinators support high-performing technical teams and play a vital role in operational excellence and client satisfaction.

About Us

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over