CMMS Operations Coordinator

ABM industries; Whitney (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

ABM Mission Critical Solutions is seeking a CMMS Operations Coordinator to support the Critical Facility Manager and on-site teams in a mission-critical data center environment. You will manage work orders, maintenance records, and CMMS documentation while coordinating vendors and ensuring operational excellence.

The role requires accuracy, strong communication, and the ability to handle multiple priorities in a controlled environment.

Qualifications

• Experience with CMMS platforms and work order systems in a facilities/ops environment.
• Background in data center or mission-critical facilities preferred.
• Strong documentation and reporting capabilities required.

Responsibilities

• Coordinate work orders, schedules, maintenance activities, and documentation across mechanical, electrical, controls, HVAC, and vendor teams.
• Maintain CMMS records: work orders, preventive maintenance schedules, asset history, and close-out docs.
• Support MCIM usage: work orders, task distribution, status tracking, and reporting accuracy.
• Track KPIs/SLAs and compliance metrics per client requirements.
• Coordinate vendor access, escorts, and on-site support for service providers.
• Assist with SOP/MOP/EOP preparation and version control.

Skills

CMMS proficiency

Data center operations

Documentation

Vendor coordination

MS Office

Communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

MCIM

CMMS/Work Order Systems

Job description

Job Description

The CMMS Operations Coordinator provides administrative, operational, CMMS/MCIM, and coordination support to the Critical Facility Manager and on-site mission-critical operations team. This role facilitates day-to-day workflows, documentation, reporting, scheduling, vendor coordination, and communication to support efficient and compliant facility operations.

Job Description

The CMMS Operations Coordinator provides administrative, operational, CMMS/MCIM, and coordination support to the Critical Facility Manager and on-site mission-critical operations team. This role facilitates day-to-day workflows, documentation, reporting, scheduling, vendor coordination, and communication to support efficient and compliant facility operations.

The CMMS Operations Coordinator plays a key role in supporting maintenance activities, work order management, MCIM utilization, client reporting, contract administration, and documentation control in a highly procedural mission-critical environment.

Benefit Information

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management

Responsibilities

• Support daily operations by coordinating work orders, schedules, maintenance activities, and operational documentation across mechanical, electrical, controls, HVAC, and vendor teams.


• Manage and maintain accurate records in the CMMS, including work orders, preventive maintenance schedules, close-out documentation, asset records, and maintenance history.


• Support use of MCIM, the client on-site CMMS platform, including work order coordination, task distribution, status tracking, reporting, and documentation accuracy.


• Assist with tracking and reporting KPIs/CPIs, SLAs, maintenance compliance, open actions, and performance metrics in accordance with client and contract requirements.


• Coordinate vendor access, schedules, escorts, badging requirements, service documentation, and on-site support for service providers and subcontractors.


• Support preparation, tracking, and documentation control of SOPs, MOPs, EOPs, forms, logs, and site procedures, including version control and distribution as directed.


• Assist with change management processes, including documentation, approvals, communication, and action tracking.


• Prepare and distribute meeting agendas, meeting minutes, action item logs, and follow-up tracking for operational and client meetings.


• Support invoice review, purchase order tracking, cost documentation, change order support, and contract administration as directed.


• Serve as a point of contact for routine operational communications, ensuring information is accurately shared across teams.


• Maintain organized electronic and hard-copy files in compliance with site and corporate standards.


• Support audits, inspections, safety reporting, compliance reviews, and client reporting activities.


• Perform additional administrative and operational support duties as assigned by site leadership.

Qualifications

• Minimum 3-5 years of experience in operations coordination, facilities administration, maintenance support, or administrative support; data center or mission-critical experience preferred.


• Experience working with CMMS platforms, work order systems, facility documentation, maintenance records, or operations reporting.


• Experience with MCIM strongly preferred; ability to quickly learn and support both client and ABM CMMS/work order systems required.


• Strong organizational skills with the ability to manage multiple priorities, deadlines, documents, and stakeholders.


• Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.


• Strong written and verbal communication skills.


• Detail-oriented with a high level of accuracy, accountability, confidentiality, and follow-through.


• High school diploma or equivalent required; associate or bachelor's degree preferred.

Preferred Certifications / Training

• Experience supporting facilities management, engineering, or critical environments preferred


• Familiarity with mission-critical procedures, change control, and maintenance documentation preferred


• Basic understanding of HVAC, electrical, controls, or data center terminology preferred


• MCIM, CMMS, work order management, or maintenance planning platform training a plus

Physical Requirements

• Ability to work in an office and industrial data center environment.


• Ability to walk the site as needed to support operations.


• Ability to lift up to 25 lbs as required.

Work Environment

• Mission-critical data center environment requiring confidentiality, procedural discipline, documentation accuracy, and attention to detail.


• Day shift, Monday-Friday.

Why ABM

ABM Mission Critical Solutions partners with leading data center clients to deliver reliable, efficient, and safe facility operations. Our Operations Coordinators support high-performing technical teams and play a vital role in operational excellence and client satisfaction.

About Us

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com