CMMS Manager

US Waffle Company, Inc.; Hazelwood (MO); On-site; USD 90,000 - 130,000; Full time

Job summary

US Waffle Company, Inc. in Hazelwood, MO is seeking a CMMS Manager/Key User to lead the Ultimo CMMS implementation, PM programs, and spare parts control. You will own maintenance planning, scheduling, and asset reliability to support production uptime and cost efficiency at the Hazelwood facility.

You will build a comprehensive asset registry, standardize work orders, and drive continuous improvement in maintenance practices while ensuring safety and GMP compliance across the site.

Qualifications

• Bachelor’s degree or equivalent in engineering, maintenance, operations, or related field.
• 5+ years in maintenance planning, CMMS management, or reliability engineering in manufacturing.
• Proven CMMS implementation experience (Ultimo strongly preferred).
• Strong knowledge of preventive and predictive maintenance, spare parts and inventory management, maintenance planning and scheduling.
• Ability to build systems from scratch and drive adoption.
• Strong analytical skills with data-driven decisions.
• Experience with ERP/MRP systems (Plex a plus).
• Proficient in Microsoft Office.
• Strong organizational and project management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and influence across all levels.
• High sense of urgency and accountability.
• Ability to train, coach, and drive behavioral change.

Responsibilities

• Lead implementation and ownership of Ultimo CMMS, PM, work orders, and spare parts programs.
• Build and sustain maintenance planning and asset reliability for Hazelwood site.
• Develop and deploy PM program identifying critical assets.
• Establish spare parts program with min/max, BOM, inventory accuracy.
• Create and manage asset hierarchy and equipment registry in Ultimo.
• Design and standardize work order processes and scheduling.
• Plan weekly and daily maintenance schedules aligned with production.
• Drive planned vs unplanned maintenance; reduce reactive work.
• Coordinate with maintenance and operations to minimize production disruption.
• Own KPIs: PM compliance, schedule adherence, MTBF/MTTR.
• Lead procurement of maintenance parts, vendor management, PO tracking.
• Ensure CMMS data integrity and standard work; train staff.
• Support capital projects with new equipment setup in Ultimo.
• Ensure safety, GMP, and food safety compliance.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Skills

Maintenance planning

CMMS management

Reliability engineering

Data-driven decisions

Communication skills

Project management

Analytical skills

Multitasking

Team collaboration

Training coaching

Education

Bachelor’s degree or equivalent

Tools

Ultimo CMMS

Plex ERP

Microsoft Office

Job description

CMMS Manager/Key User

Job Title: CMMS Manager/Key User

Department: Maintenance/Engineering

Reports To: Director of Maintenance & Engineering

Location: Hazelwood, MO

FLSA Status: Exempt

Position Profile

Cérélia's newly established Frozen Breakfast Business Unit – US Waffle - is driving an ambitious growth strategy, backed by two manufacturing facilities, Liberty, SC, and Hazelwood, MO. To effectively support the rapid scaling of operations at our state-of-the-art Hazelwood facility, US Waffle is seeking a dynamic and skilled CMMS Manager to join our team in Hazelwood, MO.

The CMMS Manager will lead the implementation and have ownership of the Ultimo CMMS system, ensuring all preventive maintenance (PM), work order management, and spare parts programs are structured, executed, and continuously improved.

This role is responsible for building and sustaining a best-in-class maintenance planning and asset reliability program to support the success of the manufacturing site in the areas of uptime, cost efficiency, safety, and operational discipline. This role serves as the central point of control for maintenance planning, scheduling, and spare parts procurement—driving a proactive maintenance culture and enabling the plant to scale effectively.

Primary Responsibilities:

• Build and deploy a complete Preventive Maintenance (PM) program within Ultimo, ensuring all critical assets are identified, structured, and maintained.
• Establish and manage the spare parts program, including:
  • Critical spare identification
  • Min/max inventory levels
  • BOM (Bill of Materials) development by asset
  • Inventory accuracy and cycle counting processes
• Develop and maintain a complete asset hierarchy and equipment registry within Ultimo
• Create, standardize, and manage all work order processes, including:
  • Work request intake
  • Planning and prioritization
  • Scheduling and execution trackingCloseout and documentation
• Serve as the maintenance planner, building weekly and daily schedules aligned with production needs and labor availability
• Drive a planned vs. unplanned maintenance strategy, with a focus on increasing planned work and reducing reactive maintenance
• Partner with maintenance and operations teams to ensure:
  • Proper execution of PMs
  • Minimal disruption to production
  • Strong communication and coordination
• Own and manage maintenance KPIs, including:
  • PM compliance
  • Schedule adherence
  • Equipment uptime/downtime
  • Mean time between failure (MTBF)
  • Mean time to repair (MTTR)
• Lead the procurement of maintenance parts and services, including:
  • Vendor selection and management
  • Cost control and negotiation
  • Purchase order creation and tracking
• Ensure all maintenance and inventory transactions are properly captured and controlled within Ultimo
• Develop and enforce standard work and discipline around CMMS usage across the maintenance team
• Train maintenance and operations personnel on proper CMMS usage and expectations
• Identify and implement continuous improvement opportunities related to reliability, cost, and system utilization
• Support capital projects by ensuring new equipment is properly:
  • Set up in Ultimo
  • Assigned PMs
  • Supported with spare parts strategy
• Ensure compliance with all safety, GMP, and food safety requirements related to maintenance activities
• Perform other duties as assigned or of a similar nature or level.

Core Competencies

• Drive High Performance: Establishes clear accountability for outcomes. Demonstrates focus and discipline in planning and execution. Acts with speed, agility and demonstrates a sense of urgency to keep momentum.
• Collaborate: Builds and maintains strong relationships and makes commitments to others and follows through. Actively listens and communicates openly. Engages constructively in debates. Supports and executes decisions once made.
• Can-do attitude: Demonstrates a positive, solution-focused approach, actively seeks out opportunities to improve processes, and readily tackles challenges with resilience and enthusiasm. Thrives in dynamic environments and is motivated by delivering impactful results.
• Innovate: Challenges the status quo by pro-actively identifying opportunities for improvement. encourages sharing best practices, creativity, and experimentation; learns from setbacks and adapts quickly.
• Accuracy and Attention to Detail: Exhibits precision and thoroughness, consistently producing reliable work. Demonstrates diligence in reviewing data, identifying discrepancies promptly, and ensuring adherence to high standards of quality and compliance.

Qualifications:

• Bachelor’s degree or equivalent experience required (Engineering, Maintenance, Operations, or related field preferred)
• 5+ years of experience in maintenance planning, CMMS management, or reliability engineering within a manufacturing environment (CPG or food preferred)
• Proven experience implementing or significantly upgrading a CMMS system (Ultimo strongly preferred)
• Strong knowledge of:
  • Preventive and predictive maintenance systems
  • Spare parts and inventory management
  • Maintenance planning and scheduling
• Demonstrated ability to build systems from the ground up and drive adoption across teams
• Strong analytical skills with the ability to use data to drive decisions and improvements
• Experience with ERP/MRP systems (Plex experience a plus)
• Proficient in Microsoft Office Suite
• Strong organizational and project management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and influence skills across all levels of the organization
• High sense of urgency and accountability
• Ability to train, coach, and drive behavioral change within teams

Direct Reports

This role may initially operate as an individual contributor but will have the opportunity to build and lead resources over time, including:

• Parts Clerk/ MRO Inventory Coordinator(s)

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position Type/Expected Hours of Work

This is a Full Time Exempt 40 hour per week position, and it may require working additional hours depending on the needs of the business.

TRAVEL

This position may require minimal travel.