CMMS Data Specialist

C&W Services; Boston (MA); On-site; USD 56,000 - 66,000; Full time

Job summary

Cushman & Wakefield is seeking a CMMS Data Specialist in Boston, MA to manage high-quality asset data in Nuvolo and related systems. You will onboard assets, set up preventive maintenance, calibrations, and ensure regulatory compliance across multiple sites.

You will collaborate with Global Engineering and Reliability Engineering to align data requirements with operational readiness standards, create reports, and support continuous improvement in CMMS workflows.

Qualifications

• 3+ years of post graduate experience in CMMS or asset data management.
• Experience with GMP-regulated facility services in pharma/biotech/devices.
• Knowledge of CMMS systems and asset lifecycle management.
• Ability to analyze data and generate actionable insights.

Responsibilities

• Prepare, submit, and manage electronic change requests for assets, maintenance, calibration, and spare parts within the CMMS.
• Track and verify completion, approval, and activation of CMMS change requests across sites.
• Enter and maintain asset data in the CMMS (manufacturer, model, serial number, criticality, documentation).
• Define preventive maintenance and calibration schedules aligned with best practices.
• Create and maintain calibration data sheet templates in the CMMS.
• Audit asset records for accuracy, GMP compliance, and regulatory requirements.
• Generate CMMS reports, dashboards, and analytics for asset management and Reliability Engineering.
• Support asset hierarchies and reporting structures in CMMS.

Skills

Data quality

Data analysis

Attention to detail

Regulatory compliance

Cross-functional collaboration

Tools

Nuvolo

ServiceNow

Maximo

SAP PM

Job description

Job Title

CMMS Data Specialist

Job Description Summary

The CMMS Data Specialist is responsible for managing and maintaining high-quality asset data within the CMMS (Nuvolo) to support operational readiness across all sites, including laboratories, facilities, utilities, and equipment. This role ensures accurate asset onboarding, preventive maintenance and calibration setup, regulatory compliance, and data integrity, while partnering closely with Global Engineering, Reliability Engineering, and the CMMS Administrative team.

Job Description

Key Responsibilities

• Prepare, submit, and manage electronic change requests for assets, maintenance, calibration, and spare parts within the CMMS.
• Track and verify the completion, approval, and system activation of CMMS change requests to support project operational readiness across all sites, including laboratory equipment.
• Accurately enter and maintain asset data in the CMMS, including manufacturer, model, serial number, criticality, and supporting documentation.
• Verify that all new and modified assets have properly defined preventive maintenance and recurring calibration schedules aligned with maintenance best practices.
• Create and maintain calibration data sheet templates in the CMMS based on assessments provided by Metrology and Reliability Engineering.
• Review, audit, and validate asset records to ensure consistency, accuracy, and compliance with GMP and regulatory requirements.
• Generate CMMS reports, dashboards, and analytics to support asset management strategies and Reliability Engineering initiatives.
• Support the creation and maintenance of asset hierarchies to ensure proper asset structure and reporting.
• Identify gaps and opportunities for continuous improvement in asset onboarding, data governance, and CMMS workflows.
• Collaborate closely with Global Engineering and Reliability Engineering teams to align asset data requirements with operational readiness standards.
• Assist the CMMS Administrative team with data execution, system implementation activities, and accurate transfer of asset information during project transitions.

Key Competencies

• Required: 3+ years of post graduate experience in either:
• CMMS or asset data management (Nuvolo, ServiceNow, Maximo, SAP PM, or similar), or
• GMP-regulated facility services (maintenance, calibration/metrology, or engineering support at a pharma, biotech, or device site)
• Strong attention to detail and data quality
• Knowledge of CMMS systems and asset lifecycle management
• Understanding of GMP and regulated manufacturing environments
• Ability to analyze data and generate actionable insights
• Effective cross-functional collaboration and communication
• Continuous improvement mindset

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $40.80 - $48.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email [e-mail] . Please refer to the job title and job location when you contact us.

INCO: “C&W Services”