CME Program and Speaker Manager

Veritas Association Management; Illinois; Hybrid; USD 60,000 - 138,000; Full time

Job summary

Veritas Association Management is seeking a proactive Program Manager to oversee the coordination of specialty medical meetings and educational programs. This full-time role involves collaboration across departments to ensure meeting compliance and enhance team culture. The successful candidate will possess a bachelor's degree and at least three years of relevant experience, alongside exceptional organizational and communication skills. Opportunities for remote or hybrid work are available, with a competitive salary and benefits package.

Benefits

Competitive salary and benefits package including health insurance

401(k) plan

Paid time off

Professional development opportunities

Qualifications

• 3+ years of experience in medical education or event planning.
• Knowledge of CME accreditation processes preferred.
• Experience managing multi-stakeholder projects required.

Responsibilities

• Coordinate logistics for specialty meetings and manage compliance.
• Support internal marketing traffic workflows and team engagement.
• Act as Traffic Manager for internal marketing requests.

Skills

Organization

Multitasking

Communication

Collaboration

Proactivity

Education

Bachelor’s degree in Marketing, Communications, Event Management, Healthcare Administration

Tools

Microsoft Office Suite

Asana

Monday.com

Trello

Job description

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Veritas Association Management seeks a highly organized and proactive Program Manager, Marketing & Specialty Meetings to support the coordination and execution of specialty medical meetings and educational programming, while also managing internal marketing traffic workflows and team engagement initiatives. This position is ideal for someone who enjoys working across departments, ensuring meeting compliance, and fostering team culture.

The Program Manager will serve as a central resource in both CME-accredited program management and marketing operations coordination, including scheduling and running status meetings and overseeing department-wide collaboration and communication tools.

Key Responsibilities

Specialty Meetings & Program Management

• Coordinate logistics for Specialty Meetings, including session planning, speaker communication, and onsite support.
• Collaborate with program chairs and planning committees to finalize agendas, timelines, and scientific content.
• Manage speaker and abstract management systems, disclosures, bios, presentation materials, and deadlines.
• Oversee CME documentation and compliance processes, including outcomes reporting, evaluations, and applications to ACCME or equivalent bodies.
• Support session execution and run-of-show documentation; coordinate AV, recording, and vendor services.
• Provide onsite assistance including faculty support, registration, and logistics oversight as needed.

Marketing Operations Support:

• Act as Traffic Manager for Veritas’ internal Marketing Work Order System housed on the company intranet:

oIntake, assign, and track creative and communication requests from client teams to marketing.

oMonitor timelines and follow up on outstanding tasks and deliverables.

oCoordinate with the creative, digital, and project management teams to ensure workflow

transparency and timely completion.

• Communicate marketing campaign needs and milestones in alignment with specialty meeting timelines.
• Ensure accuracy and timeliness of updates in project management tools and marketing deliverables.

Team Engagement and Internal Communications:

• Manage and post Veritas Celebrations (employee birthdays and work anniversaries) in the company’s “Virtual Watercooler.”
• Ensure that posts are timely, inclusive, and reflective of company culture and values.
• Support additional light administrative or cultural initiatives that contribute to a positive team environment.

Technology Use and Coordination:

• Regularly utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for project documentation, communications, and reporting.
• Use project management software (e.g., Asana, Monday.com, Trello) to assign tasks, monitor deadlines, and manage workflow across departments.
• Comfortable learning new technology platforms related to CME, abstract management, speaker logistics, and client engagement.

Qualifications:

• Bachelor’s degree in Marketing, Communications, Event Management, Healthcare Administration, or a related field.
• 3+ years of experience in medical education, CME coordination, event planning, or project/traffic management.
• Knowledge of CME accreditation processes and ACCME guidelines are strongly preferred.
• Experience managing multi-stakeholder projects and communicating across internal teams and departments.
• Proficiency in Microsoft Office Suite, project management platforms (e.g., Asana, Trello), and association software (Cadmium, MemberClicks, Omnipress) preferred.
• Exceptional organization, multitasking, and communication skills.
• Positive attitude, flexibility, and ability to work collaboratively in a fast-paced, remote/hybrid AMC environment.

Work Environment and Benefits

• Remote or hybrid work options depending on location.
• Opportunity to contribute to a fast-growing association management company with a strong mission and collaborative culture.
• Travel required for 3–5 specialty meetings per year.
• Competitive salary (starting at $60,000 annually) and benefits package including health insurance, 401(k), paid time off, and professional development.

About Veritas Association Management

Founded in 2013, Veritas Association Management is an industry leader in association management and professional meeting execution. The company specializes in helping professional medical organizations become more efficient, effective, and impactful within their respective specialties and communities. The success of our clients is paramount in Veritas’ culture. Our unique, hands-on management approach is nimble, empowering each manager and administrative team to make decisions implementing change efficiently and effectively., hands-on management approach is nimble, empowering each managed client’s director and administrative team to make decisions and implement change efficiently and effectively.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Non-profit Organizations

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