CMA Division Manager

Cmacommunities; Atlanta, Northern (GA, KY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

401(k)

Vision insurance

Health insurance

Life insurance

Paid time off

Job summary

CMA, located in Atlanta, seeks a Division Manager to lead Association managers, define priorities, and ensure division growth. The role requires extensive HOA/condo management experience, strong budgeting and personnel skills, and the ability to work onsite with occasional hybrid arrangements.

The position emphasizes coaching, performance evaluations, and proactive client relations across a portfolio of associations, with a compensation structure based on experience and company policy.

Qualifications

• Bachelor's Degree required.
• GA CAM license or higher required.
• CMCA/AMS/LSM/PCAM designations preferred.
• Proficient in Word, Excel, Outlook.

Responsibilities

• Lead day-to-day operations of the division including training, mentoring, and development.
• Coordinate with division managers on financial management and back-office tasks.
• Respond to homeowner inquiries with research and resolution support.
• Prepare weekly one-on-ones and monthly division summaries for the Director.
• Monitor expenses and resources to drive growth and resolve issues.
• Assist managers with annual budgets and expenses.
• Coach managers to retain and grow the client base.

Skills

Leadership

Mentoring

Communication

Project management

Budgeting

Time management

Education

Bachelor's Degree

Georgia CAM license

CAMICB CMCA designation

CAI designation (AMS/LSM/PCAM)

Tools

Microsoft Office

Vantaca

Strongroom

CondoCerts

Job description

Position Purpose:Provides positive leadership, vision, and direction for Association managers in the division by defining and clearly communicating the priorities and tasks assigned to the group and individuals. Interacts proactively with upper management, accounting, administrative, and human resources staff to ensure the division’s cooperation and support of CMA’s successful growth. The position requires a flexible, multitasking self-starter who takes direction from upper management and delivers results professionally and positively.

Major Tasks, Responsibilities, and Key Accountabilities:

• Responsible for day-to-day operations of the division including, but not limited to training, career mentoring and development, and coaching as needed.
• Assisting Association manager in financial management/research administration coordination and other
  “back of the office” tasks needed for manager and mentoring.
• Coordinate response to homeowners from communities in the division – providing research and resolution on issues raised as a support to the manager via phone calls, emails, and face-to-face when needed.
• Complete weekly one-on-ones with all direct reports and provide monthly division summary updates to the Director for issues needing intervention or coordination with the manager.
• Manages expenses and resources effectively to generate growth and resolve issues.
• Assist managers with the creation and review of annual client budgets and expenses.
• Coach association managers to successfully manage assigned customer base to meet retention and growth goals.
• Performs regular site visits with managers to maintain knowledge of the Association and performance of
  the manager and client’s contractors.
• Effectively communicates company goals and strategies to division staff.
• Provide support to Transition for all properties entering and exiting the division.
• Ensures all invoices/bills are paid on time by all managers in the division.
• Takes initiative and works with the division team to strategically develop new business, as well as retain and grow existing portfolio.
• Documents the performance of Association managers throughout the year and conducts thoughtful, constructive performance evaluations annually/including disciplinary actions with the assistance of Human Resources.
• Proactively monitors client satisfaction and anticipates potential issues by tracking a client retention checklist and attending meetings with Association management staff.
• Must check in with all Associations in your portfolio at least twice a year. Quarterly check-in with clients paying over $2,500/month and larger paying Associations keep close. Large-paying Associations must be kept in regular contact.
• Assesses and reviews all new hires within 70-75 days of hire to assess the continuation of their employment past the 90-day review period.
• Tracks vacation, sick, and PTO for each person in the division. Coordinates coverage and serves as fill-in manager when needed.

Nature and Scope:

• Georgia Division Managers will be required to work from the CMA Atlanta office a minimum number of days as specified by the current CMA in-office work policy for department heads and/or company
  leadership.
• Must attend evening meetings and visit Associations with Association Managers as necessary.
• Interacts directly with corporate officers, Association Managers, Boards, homeowners, and vendors, so clear and concise interpersonal communication skills are a must.
• The position demands accuracy and requires conflict resolution and decision-making skills.
• Must have extensive HOA and Condominium Management experience (minimum five years).
• Base compensation and annual retention incentive based upon company revenue policy.

Work Location: Onsite - Atlanta, GA 30318;After a satisfactory 90-day evaluation hybrid/remote work may be possible depending on the discretion of your supervisor and/or needs of the department.

Job Type: Full-time

Compensation:Dependent on experience

• 401(k)
• Vision insurance
• Health insurance
• Life insurance
• Paid time off

Schedule: Monday to Friday; Occasional Weekends and holidays may be required.

Requirements

Education Required:

• Bachelor's Degree required.
• In Georgia, must have and maintain a Community Association Manager, Salesperson, or Brokers License as issued by the Georgia Real Estate Commission. In Florida, one must have and maintain a Community Association Manager license issued by the Florida Department of Business & Professional Regulation.
• Holds an active Georgia Real Estate Sales or CAM License (Applies to GA & FL).A CAMICB CMCA designation or a CAI designation (AMS, LSM, or PCAM) must be held and maintained.
• Proficiency in using Microsoft Office applications including yet not limited to Word, Excel, and Outlook.
• Proficiency in using Vantaca, Strongroom, and CondoCerts software.

Experience Required:

• Five years of applicable work experience (not necessarily in property management).
• Five years of proven Association management experience, with a minimum of two years at CMA.
• Working knowledge of budgeting and accounting processes.
• Mentoring skills, motivational skills, project management skills, and professional presentation skills are critical to this role.
• Primarily located in an indoor area but will require that time is also spent outside visiting properties.
• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.
• Must meet reasonable deadlines.
• Demands accuracy.
• Requires conflict/mediation resolution with clients and all personnel.

Dress Attire: Business Casual per CMA Dress Code

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. This document does not constitute a contract of employment and should not be interpreted as a guarantee of employment.