Club Event Coordinator

aronimink; Newtown Square (Delaware County); On-site; USD 60,000 - 75,000; Full time

Job summary

Aronimink Golf Club seeks an experienced Club Event Coordinator to conceptualize, plan, promote, and execute a vibrant calendar of member events. You will oversee logistics, seating, AV, and floor plans using Social Tables, while coordinating with culinary and beverage teams to align menus and guest counts.

You’ll design promotional campaigns, craft marketing materials, manage registrations, and drive member engagement across golf, racquet sports, and social programs.

Qualifications

• Bachelor's degree preferred in Event Management or Hospitality.
• 2+ years in event planning and coordination with a strong portfolio.
• Exceptional communication and interpersonal skills.
• Proficient in event planning software and tools.

Responsibilities

• Plan, organize, and oversee all member-focused social events, holiday celebrations, theme dinners, and private banquets.
• Oversee event logistics, including layouts, room setups, decor, seating charts, and audio-visual needs.
• Design custom event floor plans utilizing Social Tables.
• Develop and execute promotional campaigns to advertise events and maximize participation.
• Create marketing materials and manage communications across email, flyers, signage, and social media.
• Manage event registration portals, track sign-ups, and reach out to members for under-subscribed events.
• Collaborate with Culinary and F&B teams to design menus and confirm guest counts.
• Hold planning meetings with vendors and host committees; issue Banquet Event Orders (BEOs).
• Maintain the master event calendar and track budgets and expenses; prepare reports.

Skills

Communication skills

Interpersonal skills

Event planning software

Budget management

Vendor coordination

Education

Bachelor's degree in Event Management, Hospitality, or related field

Tools

Social Tables

Job description

Why Aronimink?

At Aronimink, you aren't just planning events, you are shaping the heartbeat of a world-class private club community. Choosing a career with us means joining a prestigious tradition defined by excellence, warm hospitality, and an unwavering commitment to exceptional experiences.

Position Summary

The Club Event Coordinator is responsible for conceptualizing, planning, promoting, and executing a vibrant calendar of events for club members and their guests. Covering the full spectrum of member life including social programming, golf tournaments, racquet sports events, and private member functions, this role combines hands‑on event execution with proactive marketing to drive high member engagement, deliver flawless experiences, and foster a strong sense of community across all areas of the club.

JOB TYPE: Full-Time

Key Responsibilities

• Plan, organize, and oversee all member‑focused social events, holiday celebrations, theme dinners, and private banquets.
• Oversee event logistics, including layouts, room setups, decor, seating charts, and audio‑visual needs.
• Design custom event floor plans utilizing software such as Social Tables.
• Develop and execute comprehensive promotional campaigns to advertise events, boost member awareness, and maximize participation.
• Create visually compelling digital and print marketing materials, including weekly email blasts, flyers, digital signage, social media posts, and monthly newsletter entries.
• Manage event registration portals, track sign‑up trends, and proactively reach out to members for under‑subscribed events.
• Ensure all marketing materials adhere to the club's branding standards, tone, and formatting guidelines.
• Collaborate with the Culinary and Food & Beverage teams to design event menus, align service specs, and ensure accurate guest counts.
• Conduct planning meetings and walkthroughs with vendors (e.g., florists, decorators, musicians, rental companies) and member host committees.
• Author and distribute clear, timely Banquet Event Orders (BEOs) to all relevant operational departments; communicate real‑time updates as changes occur.
• Maintain the master club event calendar to optimize scheduling across clubhouse, golf, and racquet facilities.
• Process event registrations, track member billing, and ensure accurate posting of charges post‑event.
• Log event expenses, monitor budgets, and prepare financial and attendance reports for management.
• Maintain accurate files of all event documentation, contracts, permits, and vendor contact records.
• Gather post‑event feedback from members and leadership to continuously refine future programming.

What We're Looking For

• Bachelor's degree in Event Management, Hospitality, or a related field preferred.
• 2+ years in event planning and coordination, with a strong portfolio of successful events.
• Exceptional communication and interpersonal skills.
• Proficient in event planning software and tools.
• Creative thinking and attention to detail.
• Brings passion, energy, and a proactive attitude to interactions with members, clients, and staff.
• Ability to work evenings and weekends, as required.

Essential Requirements

• Must be at least 18 years old
• High School Diploma or Equivalent
• Ability to work nights, weekends and holidays as required
• Regular and predictable attendance

Reports to: Catering Manager

Aronimink Golf Club is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.