Closing Specialist

Vermont Housing Finance Agency; Burlington (VT); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Flexible Spending Account

Dependent Care Account

Disability insurance

Life Insurance

Educational assistance

Paid time off and holidays

Parental/family leave

Parking reimbursement

Job summary

Vermont Housing Finance Agency (VHFA) is seeking a Transaction Closing Specialist to coordinate complex affordable housing closings, ensuring accuracy, completeness, and on-time completion. You will act as the operational anchor of the loan closing process, coordinating multifamily and single-family developments from commitment to closing while maintaining thorough records and adherence to VHFA standards.

Hybrid work is offered with in-office days in Burlington and scheduled collaboration with

Qualifications

• Associate's or Bachelor's degree preferred with 2–4 years in loan closings or real estate transactions.
• Experience with loan closing processes or affordable housing finance.
• Proficiency with SharePoint, Microsoft Office, and document management systems.

Responsibilities

• Coordinate single-family and multifamily closings to schedule and complete documentation.
• Maintain accurate closing files and ensure timely handoffs to post-closing teams.
• Track deadlines, dependencies, and open items, escalating issues when needed.
• Collaborate with attorneys, lenders, developers, and internal teams to align on deliverables.

Skills

Attention to detail

Cross-functional communication

Organizational skills

Data accuracy

Education

Associate's or Bachelor's degree

Tools

SharePoint

Microsoft Office

Document management systems

Job description

Description

VHFA is seeking an organized real estate professional to coordinate complex affordable housing transactions and help ensure closings are accurate, complete, and on schedule.

At the Vermont Housing Finance Agency (VHFA), we are on a mission to ensure all Vermonters have access to affordable housing. We are seeking a transaction Closing Specialist who is an organized coordinator, thorough recordkeeper, and focused on a smooth execution of our real estate closings. In this role, you will be the operational anchor of our loan closing process, coordinating multifamily and single-family development transactions to ensure they are prepared to close on time with complete documentation, proper approvals, and clear post-closing handoffs. Working directly under the Agency Counsel and alongside our finance, development, co-funders, and external legal partners, you will maintain reliable systems that bring housing developments from commitment to closing.

The Impact You'll Make

• Prepare Transactions for Closing: Ensure single-family and multifamily development transactions are ready to close on schedule by tracking documentation, approvals, funding commitments, dependencies, deadlines, and open items; identifying barriers early; and elevating issues for timely resolution.
• Coordinate Stakeholders and Action Items: Keep internal teams, borrowers, developers, attorneys, lenders, syndicators, consultants, and other participants aligned by communicating transaction information promptly, clarifying responsibilities, and ensuring each outstanding decision or follow-up item has an owner and advances toward resolution.
• Manage Closing Files: Maintain accurate, complete, current, and accessible transaction records throughout the closing lifecycle by receiving, reviewing, routing, and retaining required legal documents, third-party reports, title and survey materials, official approvals, and final executed closing packages in accordance with VHFA standards.
• Maintain Closing Tools and Reporting: Use and refine closing checklists, templates, SharePoint sites, and loan management databases to support consistent execution and provide leadership with accurate status reports on transaction readiness and workload.
• Ensure Seamless Handoffs: Package completed transaction records and transfer essential data to Finance, Asset Management, and Compliance teams so they can assume post-closing servicing and monitoring seamlessly.

Work Environment & Flexibility

This position offers a hybrid work schedule. You will work in our collaborative Burlington office environment and remotely as coordinated with your supervisor once trained (typically a minimum of 2 days per week in-office), with in-person presence required for key agency meetings and closing events.

The Perks

• A comprehensive benefits package including medical, dental, and vision coverage for you and the family or optional buy-out plan
• Flexible Spending Account & Dependent Care Account
• Company-sponsored Short and Long-Term Disability
• Company-sponsored Life Insurance Up to $4,000 educational assistance
• Employee Assistance Program
• Combined Time Off & Holiday Pay
• Up to 6 weeks of paid time off for parental and family leave
• Parking Reimbursement for designated lots 403b Savings Account & 457 Retirement Plan

Requirements

What You Bring to the Table

• Education & Experience: Associate's or Bachelor's degree preferred (or Paralegal certification/degree), paired with at least 2 to 4 years of experience in loan closing, real estate transactions, legal support, or affordable housing finance.
• Technical & System Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and document management systems or loan management databases.
• High Precision & Detail Orientation: Exceptional organizational skills with a strong commitment to data accuracy, thorough recordkeeping, and managing recurring deadlines.
• Collaborative Communication: Professional verbal and written communication skills with the ability to keep cross-functional teams and external partners aligned constructively.
• Mission Alignment: Shared commitment to VHFA’s VIIBE values: Integrity, Innovation, Belonging, and Equity.