Closing Coordinator

Ballard Spahr Llp; Bradford (VT); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Ballard Spahr is seeking a Closing Coordinator for our Washington, D.C. office to manage the preparation, organization, proofreading, and assembly of closing documents, coordinating with lawyers, paralegals, and staff to ensure timely delivery.

This hybrid role requires 3 days in the office and 5+ years of paralegal or closing coordination experience in real estate lending, with proficiency in Microsoft Office and document management systems.

Qualifications

• A four-year college degree is preferred.
• 5+ years relevant work experience as a paralegal or closing coordinator in real estate lending transactions is preferred.
• An intermediate level with Microsoft Office, Adobe/Nuance, and document management systems is required.
• Familiarity with multifamily real estate financing executions involving Fannie Mae, Freddie Mac and HUD will be prioritized.

Responsibilities

• Draft, review and assemble loan documents prior to and following execution, ensuring a thorough final quality check.
• Maintain a detailed list of all pending transactions.
• Organize and request all necessary documents for closing.
• Provide data collection support and management of deal checklists.
• Keep the team updated on deal status and upcoming deadlines.
• Prepare, organize, and proofread transaction and closing documents.
• Coordinate with external transaction parties and internal staff to timely manage post-closing delivery packages.
• Handle post-closing logistics efficiently to enhance client satisfaction.
• Create detailed post-closing documentation and binders.
• Liaise with various internal departments while maintaining confidentiality.

Skills

Paralegal experience

Closing coordination

Microsoft Office

Adobe/Nuance

Document management

Multifamily financing

Education

Bachelor's degree

Tools

Microsoft Office

Adobe/Nuance

Document management systems

Job description

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Join our dynamic team as a Closing Coordinator in our Washington, D.C. office. As a Closing Coordinator on our Housing Finance team, you will manage a wide range of responsibilities, including the preparation, organization, proofreading, and assembly of closing documents. Collaborating closely with lawyers, paralegals, legal administrative assistants, and project assistants, you will ensure delivery of timely and high-quality closing support. This position is hybrid and offers a work schedule of 3 days in the office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Draft, review and assemble loan documents prior to and following execution, ensuring a thorough final quality check.
• Maintain a detailed list of all pending transactions.
• Organize and request all necessary documents for closing.
• Provide data collection support and management of deal checklists.
• Keep the team updated on deal status and upcoming deadlines.
• Prepare, organize, and proofread transaction and closing documents.
• Coordinate with external transaction parties and internal staff to timely manage post-closing delivery packages.
• Handle post-closing logistics efficiently to enhance client satisfaction.
• Create detailed post-closing documentation and binders.
• Liaise with various internal departments while maintaining confidentiality.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Demonstrates the ability to listen and understand information and ideas presented.
• Innovative Thinking: Uses analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.
• Detail-Oriented: Keen attention to detail with the ability to independently manage multiple priorities and deadlines.

Required Experience:

• A four-year college degree is preferred. 5+ years relevant work experience as a paralegal or closing coordinator in real estate lending transactions, preferably with a mortgage company, title company, law firm, or other firm providing services to borrowers, lenders or mortgage companies is preferred.
• An intermediate level with Microsoft Office, Adobe/Nuance, and document management systems is required.
• Familiarity with a variety of multifamily real estate financing executions involving Fannie Mae, Freddie Mac and HUD will be prioritized.

Salary Range: $80,000 - $100,000. Actual pay will depend on several factors such as the candidate's experience, and qualifications.

Benefits: Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

Company Culture & Inclusion:

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.