Closing Agent

Vaco; Lexington (KY); On-site; USD 42,000 - 65,000; Full time

Job summary

Vaco by Highspring is seeking a detail-oriented Closing Support Specialist to manage administrative and logistical aspects of the closing process for a growing team. You will serve as a primary contact among clients, agents, lenders, attorneys, and title agencies to ensure smooth, timely, and compliant closings.

The role emphasizes experience in transaction coordination or real estate, strong communication, and excellent organizational skills in a fast-paced environment.

Qualifications

• Experience in transaction coordination, real estate, mortgage, or title preferred.
• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office and industry platforms (CRM, transaction management).

Responsibilities

• Support and coordinate all aspects of the closing process from contract to completion.
• Maintain consistent communication with buyers, sellers, agents, lenders, and title companies.
• Review contracts, addenda, and documents for completeness and accuracy.
• Track deadlines and ensure contingencies and requirements are met.
• Collect, verify, and organize all necessary documents and information.
• Schedule and confirm closing appointments, dates, times, and locations.
• Provide timely updates and follow-ups to all stakeholders.
• Troubleshoot and resolve issues that may delay or impact closing.
• Maintain organized records and ensure regulatory compliance.

Skills

Excellent communication

Customer service

Strong organizational

Attention to detail

Multitasking

Tools

Microsoft Office

CRM

Transaction management systems

Job description

We are seeking a detail-oriented and organizedClosing Support Specialistto assist in managing the administrative and logistical aspects of the closing process for a growing team!In this role, you will act as a key point of contact between clients, agents, lenders, attorneys, and other involved parties to ensure a smooth, timely, and compliant transaction closing.

Key Responsibilities:

Support and coordinate all aspects of the closing process from contract to completion

Maintain consistent communication with buyers, sellers, agents, lenders, and title companies

Review contracts, addenda, and documentation for completeness and accuracy

Track deadlines and ensure all contract contingencies and requirements are met

Collect, verify, and organize all necessary documents and information

Schedule and confirm closing appointments, including dates, times, and locations

Provide timely updates and follow-ups to all stakeholders involved

Troubleshoot and help resolve any issues that may delay or impact the closing

• Maintain organized records and ensure all activities comply with relevant regulations and policies

Qualifications:

Experience in transaction coordination, real estate, mortgage, title, or a related field preferred

Excellent communication and customer service skills

Strong organizational skills and attention to detail

Ability to multitask and manage deadlines in a fast-paced environment

Proficient in Microsoft Office and industry-related platforms (CRM, transaction management systems)

Self-starter with a team-oriented mindset

We are seeking a detail-oriented and organizedClosing Support Specialistto assist in managing the administrative and logistical aspects of the closing process for a growing team!In this role, you will act as a key point of contact between clients, agents, lenders, attorneys, and other involved parties to ensure a smooth, timely, and compliant transaction closing.

Key Responsibilities:

• Support and coordinate all aspects of the closing process from contract to completion

• Maintain consistent communication with buyers, sellers, agents, lenders, and title companies

• Review contracts, addenda, and documentation for completeness and accuracy

• Track deadlines and ensure all contract contingencies and requirements are met

• Collect, verify, and organize all necessary documents and information

• Schedule and confirm closing appointments, including dates, times, and locations

• Provide timely updates and follow-ups to all stakeholders involved

• Troubleshoot and help resolve any issues that may delay or impact the closing

• Maintain organized records and ensure all activities comply with relevant regulations and policies
• Minimal travel required

Qualifications:

• Experience in transaction coordination, real estate, mortgage, title, or a related field preferred

• Excellent communication and customer service skills

• Strong organizational skills and attention to detail

• Ability to multitask and manage deadlines in a fast-paced environment

• Proficient in Microsoft Office and industry-related platforms (CRM, transaction management systems)

• Self-starter with a team-oriented mindset

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company\'s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Ontario residents:

Based on Highspring\'s discussions with its Client, Highspring\'s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring\'s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client\'s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual\'s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.