Closeout Quality Assurance Specialist

GRC Careers, LLC; Herndon (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

GRC Careers, LLC in Herndon, VA, is seeking a Contract Closeout Quality Assurance Specialist to perform reviews, ensure compliance, and maintain data integrity across acquisition systems.

You will support documentation, provide guidance, and contribute to process improvements, working with Contract Specialists and COs to resolve issues and advance closeout milestones.

This role emphasizes attention to detail, analytical thinking, and the ability to manage multiple tasks in a federal environment.

Qualifications

• One year of specialized experience at the GS-07 level or equivalent.
• Experience: quality reviews of contract closeout packages and data verification across systems.
• Ability to draft deficiency notices and recommended corrective actions.
• Experience supporting SOP updates and process improvements for compliance.

Responsibilities

• Perform contract closeout quality assurance reviews to confirm required documents are present and compliant.
• Verify data integrity across acquisition/financial systems and flag discrepancies.
• Assist with sampling methods to assess closeout record completeness; prepare summaries for review.
• Draft deficiency notices or corrective actions and route for action, supporting process improvements.

Skills

Quality assurance

Data integrity

Contract closeout

Policy compliance

Analytical skills

Job description

This position is part of the Interior Business Center (IBC), Acquisitions Services Division (AQD), AQD Management Division II. The incumbent will be responsible for performing contract closeout quality assurance reviews, ensuring compliance and data integrity, identifying and resolving issues, providing technical guidance, supporting documentation and system improvements, and contributing to projects that enhance closeout efficiency.

Qualifications: At the GS-09 level, you must meet one of the following qualifications: A. Have one year of specialized experience equivalent to at least the GS-07 level. Specialized experience is defined as experience that is in or related to the line of work of this position and has equipped you with the particular knowledge, skills, abilities, and competencies to successfully perform the duties of this position. More specifically, this requirement involves experience: Conducting quality reviews of contract closeout packages to confirm required documents are present and consistent with policy, procedures, and closeout readiness checklists. Verifying data integrity across acquisition/financial systems by cross-checking key fields and flagging discrepancies for resolution. Assisting with statistical sampling or other qualitative/quantitative techniques to assess completeness of closeout records; preparing worksheets or summaries of findings for senior staff review. Drafting deficiency notices or suggested corrective actions for issues and routing to Contract Specialists/Contracting Officers for action. Supporting updates to internal guidance (SOPs, job aids, checklists, forms) by documenting observed process gaps, suggesting clarifications, or participating in user testing of program tools. Compiling status reports to track closeout lifecycle milestones, throughput, and backlog; presenting summarized data to the team or supervisor. Participating in special projects (under direction) to identify procedural bottlenecks, gather data, and contribute to process improvement recommendations focused on compliance and efficiency. Providing routine liaison support by coordinating information requests, clarifying checklist expectations, and elevating non-standard issues to leadership. OR B. Have a master's or equivalent graduate degree; or 2 full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related in one of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, organization and management, or directly related field of study which demonstrates the knowledge, skills and abilities required by this position.(Note: Applicants who select this response must provide transcripts as verification of their education.) OR C. Have a combination of specialized experience and graduate level education as defined above which equals at least 100%. (e.g. 6 months of specialized experience and 1 year and 6 months of graduate level education (i.e. 41 quarter hours or 27 semester hours of education)). (Note: Applicants who select this response must provide transcripts as verification of their education). Applicants must carefully review the information in the \"How You Will Be Evaluated\" section for important information and instructions pertaining to the multi-hurdle assessment process for this position. Only experience and education obtained by the closing date of this announcement will be considered. TIME-IN-GRADE: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade, with few exceptions outlined in 5 CFR 300.603(b). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience