Closed Room Administrative Assistant

University of Texas at Austin; Austin (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

100% employer-paid basic medical

Retirement contributions

Paid vacation and sick time

Paid holidays

Job summary

The University of Texas at Austin seeks a Closed Room Administrative Assistant at Pickle Research Campus to provide administrative support for security requirements of systems and facilities in the Advanced Technology Laboratory. This 40-hour, non-exempt role emphasizes meticulous records, scheduling, and coordination with security staff in a fast-paced environment.

Key duties include maintaining the security of Open Storage Areas, escorting personnel as required, maintaining access lists,

Qualifications

• Bachelor's degree with one year of related experience is preferred.
• Some work experience, internship experience, and/or coursework in writing or communications.

Responsibilities

• Maintain physical security of Open Storage Areas (OSA) including opening/closing procedures and escorting personnel.
• Develop and maintain documentation relating to secure procedures and publish to SharePoint.
• Collaborate with main security office and other security officers.
• Maintain access lists and manage paperwork/permissions for users.
• Handle incidents and reporting; attend meetings and document action items.

Skills

writing

communications

Education

Bachelor's degree

Job description

Closed Room Administrative Assistant

Hiring Department

Applied Research Laboratories

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

PICKLE RESEARCH CAMPUS

Job Details

Administrative support related to security requirements of systems and facilities in the Advanced Technology Laboratory (ATL).

Responsibilities

• Maintain physical security of several Open Storage Areas (OSA) to include opening and closing procedures for the room. Escorting of personnel in the performance of their duties when necessary. Maintains scheduling for security meetings and scheduling for classified laptop usage. Attend in-house and sponsor meetings, document and maintain meeting notes and action items.
• Develop and maintain documentation relating to the secure processes and procedures within the Open Storage Area (OSA). Follow the documentation through the approval process and publish the documentation to the SharePoint site.
• Collaborate with main security office and other security officers.
• Maintain access lists.
• Manage paperwork/permissions for users.
• Incident handling and reporting.
• Other reflated functions as assigned.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree and one year of related experience.
• Some work experience, internship experience, and/or coursework in writing or communications.
• Demonstrated knowledge or ability to express and present key technical principles.
• Eligibility for immediate access to classified information.
• Experience working with classified information or classified information systems
• Familiarity with procedures for working with classified information or classified information systems

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

Benefits Package

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Salary Range

$35,000-$45,000+/negotiable depending on qualifications.

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Some weekend, evening and holiday work
• Possible interstate/intrastate travel
• Ability to lift 25 pounds unassisted
• Ability to climb stairs and or ladders

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.