CLO Deal Administrator (multiple levels)

Us Bank; Chicago (IL); Hybrid; USD 54,000 - 71,000; Full time

Job summary

U.S. Bank is seeking a CLO Deal Administrator in Chicago, IL to support daily and monthly reporting, reconciliation, and trade settlement for CLO portfolios.

The role offers a hybrid schedule with in-office days and the opportunity to learn CLO structures and financial operations. You will work with internal teams and clients, handle high‑volume data, and develop a solid foundation in finance through hands‑on training.

Qualifications

• Bachelor's degree in finance or related field, or equivalent work experience.
• Typically less than two years of relevant work experience.
• Strong organizational skills with exceptional attention to detail.
• Basic understanding of indenture documentation and analytical skills.

Responsibilities

• Serve as the primary operational contact for assigned CLO clients.
• Perform frontline administration for CLO portfolios, ensuring accuracy and timeliness.
• Reconcile cash, positions, and portfolio activity across accounts.
• Produce and distribute daily, monthly, and quarterly client and investor reports.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Excel proficiency

Multi-tasking

Data interpretation

Microsoft Office

Education

Bachelor's degree in finance or related field

Tools

Microsoft Excel

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

This role has multiple levels, open to candidates with 0-4+ years of work experience. The successful candidate will be hired for the level of the position that aligns with their experience. Please note that the salary range provided corresponds to the lowest level of the position posted.

U.S. Bank Global Corporate Trust Services is one of the largest providers of corporate trust services in the world. Our clients look to us for trustee, agency, escrow, document custody and money market issuing services via our 48 domestic offices and three international offices.

The Collateralized Loan Obligation Group (CLO) is a division within Global Corporate Trust and Custody. CLOs are structured finance vehicles that issue both debt and equity liabilities, with the proceeds being used to buy a portfolio of collateral. Typical types of collateral include syndicated bank loans, corporate bonds, ABS, MBS, and Mezzanine debt. Investors can choose between a variety of risk return options.

The CLO Deal Administrator helps keep CLO portfolios running smoothly by handling the day‑to‑day operational work behind the scenes. This role supports daily and monthly reporting, tracks cash and par positions, settles trades, funds bank loans, and reconciles accounts to ensure all portfolio activity is accurate and complete. The administrator works with established processes, communicates regularly with internal teams and external clients via email and phone, and helps respond to routine client inquiries. It’s a fast‑paced, detail‑focused role that provides hands‑on exposure to CLO structures while building a strong foundation in financial operations through training and on‑the‑job learning.

Key Responsibilities

• Serve as the primary operational contact for assigned CLO clients
• Perform frontline administration for CLO portfolios, ensuring accuracy and timeliness
• Reconcile cash, positions, and portfolio activity across accounts
• Apply and process wires (sending and receiving)
• Settle bank loan and bond trades and manage trade lifecycle activity
• Read and interpret deal notices and indenture-related documentation
• Book cash inflows and outflows and invest excess cash as directed
• Track asset attributes including accruals, ratings, and industry classifications
• Produce and distribute daily, monthly, and quarterly client and investor reports
• Communicate regularly with clients, portfolio managers, middle office teams, agents, and law firms
• Manage high volumes of information and email in a fast‑paced environment
• Identify, investigate, and resolve exceptions through analysis and problem‑solving
• Support analysts with reporting and investor deliverables

Basic Qualifications

• Bachelor's degree in finance or related field, or equivalent work experience
• Typically less than two years of relevant work experience

Preferred Qualifications

• Strong organizational skills with exceptional attention to detail
• Basic understanding of indenture documentation and analytical skills
• Ability to manage multiple priorities, deadlines, and clients simultaneously
• Effective written and verbal communication skills
• Ability to interpret data and resolve discrepancies
• High stress tolerance and resilience in a deadline‑driven environment
• Proficiency in Microsoft Excel
• Strong computer navigation skills across Microsoft Office applications

Location Expectations

The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days. Office location is in Chicago, IL.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

Pay Range: $25.77 - $34.33

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.