Clive Patient Access Representative I, 1st Shift 7a-3:30p EOW

Trinity Health Mid Atlantic; Des Moines (IA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading healthcare provider in Iowa is seeking a dedicated Registration Specialist to perform patient registrations, collect payments, and ensure compliance with financial requirements. The role involves excellent customer service and effective communication with patients and healthcare teams. Candidates should have a high school diploma and experience in patient access functions.

Qualifications

• Minimum of one year experience in patient access functions.
• Knowledge of medical terminology and diagnostic coding.
• Experience in insurance verification and securing authorizations.

Responsibilities

• Performs outpatient and inpatient registrations.
• Collects patient financial liability payments.
• Ensures patients meet financial requirements.

Skills

Customer service

Effective communication

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Employment Type:

Full time

Shift:

Evening Shift

Description:

Performs outpatient and inpatient registrations including financial clearance tasks and functions. Collects patient financial liability payments, provides general information to hospital users, patients, families, and physician offices. Ensures that patients meet financial requirements including Medicare medical necessity, payer pre-certifications, and referrals. Provides excellent patient-focused customer service and communicates effectively to service delivery areas to maximize patient flow and customer service.

(7a-3:30p Every other Weekend)

ESSENTIAL FUNCTIONS

Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions.

Greets patients upon their arrival and enters patient into patient tracking system; distributes patient information according to hospital policy and compliance regulations. Obtains State issued photo ID.

Identifies and selects the correct medical record number for patients already listed in the hospital database (master patient index) or creates a new medical record number for unlisted/new patients. Validates and enters patient demographic information and primary care physician information into the hospital information system. Reviews information for accuracy.

Understands the requirements of various insurance payers including capitation services and obtains insurance referrals, insurance forms, patient financial responsibility forms, and insurance cards. Maintains knowledge of insurance requirements communicated by email, memorandum, educational opportunities, and in-services. Verifies patient insurance and eligibility/benefits at registration, at patient type change, and when required.

Verifies physician scripts for completion and according to policy following up as needed for invalid or incomplete scripts including converting ED registration level of care/status changes to inpatient or observation.

Understands the basics of coding diagnoses and procedures as required for insurance authorizations and Medicare compliance. Utilizes online program for Medicare compliance, checking for diagnosis codes that correlate to testing ordered by physician. Obtains consents for Advance Beneficiary Notices (ABN) when required by Medicare.

Utilizes system-generated Work Alerts and Work Queues to identify any omissions or errors. Resolves all identified omissions and/or errors within 72 hours of admission.

Collects self-pay deposits, co-payments, and deductibles from patients. Identifies any outstanding prior balances from previous visits, notifies patients during financial discussion, and requests payment.

Posts all patient payments into hospital system, provides patient/family member with receipt. Follows department/hospital policies and procedures for handling and safeguarding monies and reconciling all point of service payments at end of shift and deposits with Cashier.

Assists and provides information to patients or guarantors on Financial Assistance. Refers to financial counseling as needed. Distributes information on the No Surprises Act according to policy.

Explains and obtains legal signatures from the patient or legal guardian on consents for treatment, level of care/status change as required by Federal and State law and payments.

Assures Admission or Observation paperwork is available and transported to the correct Nursing Unit per policy.

Scans all consents, cards, scripts into document imaging system. Bands patient with wristband as per department policy.

Coordinates with the Clinical Team as necessary to assure patient safety and efficient service delivery.

Provides flexibility to serve in any outpatient registration area that requires additional support to maximize patient flow and excellence in customer service.

Understands downtime and disaster protocols and when necessary, implements and utilizes organizational and departmental procedures.

Manages time effectively to perform complete registrations while meeting departmental productivity standards in compliance with system productivity policies.

Maintains high attention to detail by reviewing all work for completeness and accuracy in compliance with system quality assurance policies. Completes registrations to meet department accuracy standards for error-free work.

Participates and completes all assigned educational and skills development activities as assigned.

Participates in department or individual performance improvement initiatives as assigned or directed by manager and necessary day-to-day tasks aimed at ensuring departmental metric performance.

Other duties as needed and assigned by the manager.

Must possess the ability to comply with Trinity Health policies and procedures. Must be comfortable operating in a collaborative, shared leadership environment.

Maintains a working knowledge of applicable Federal, State, and local laws and regulations, Trinity Health’s Integrity and Compliance Program and Code of Conduct, as well as other policies and procedures to ensure adherence in a manner that reflects honest, ethical, and professional behavior.

MINIMUM QUALIFICATIONS

High school diploma or equivalent combined with education and experience. Minimum of one (1) year experience in patient access functions within a hospital or clinic environment. Experience in a complex, multi-site environment preferred.

HFMA CRCR or NAHAM CHAA required within one (1) year of hire.

Minimum of one (1) year hospital registration experience and competency.

Knowledge of medical terminology and diagnostic and procedural coding.

Knowledge and experience in insurance verification, benefits explanation, and securing necessary authorizations.

Effective written and verbal communication skills.

Ability to multi-task, prioritize needs, and meet required timelines.

Customer service experience.

Strong clerical and computer skills, including basic Microsoft Office applications.

Excellent interpersonal skills for dealing with peers, internal, and external customers.

Accuracy, attention to detail, and time management skills.

Willingness to learn other registration-related tasks to ensure operational demands are met.

Comfortable operating in a collaborative, shared leadership environment.

Personal presence characterized by honesty, integrity, and caring, with the ability to inspire and motivate others to promote Trinity Health’s philosophy, mission, vision, goals, and values.

PHYSICAL AND MENTAL REQUIREMENTS AND WORKING CONDITIONS

This position operates in a typical office environment. The area is well lit, temperature-controlled, and free from hazards.

Frequent communication in person and over the phone with support issues across locations.

Manual dexterity for keyboard use, repetitive actions, fine manipulations, and grasping. Speech and hearing for extensive communication.

Ability to see at near visual acuity. Subject to eyestrain from long hours at a CRT screen. Noise level is low to moderate.

Ability to organize and set work priorities, adapt to changing demands, and work on multiple tasks in a potentially stressful environment.

Ability to sit and walk throughout the workday.

Occasional lifting/carrying of approximately 15 pounds and pushing patients in wheelchairs up to 440 pounds.

Must comply with Trinity Health policies and procedures.

The above statements are intended to describe the general nature and level of work performed by persons assigned to this classification. They are not exhaustive of duties.

Our Commitment to Diversity and Inclusion

Trinity Health, a large not-for-profit Catholic healthcare system, values diversity, equity, and inclusion. Our workforce's diversity enhances our ability to provide accessible and equitable care. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected status.