Clinician Service Coordinator (Remote)

Advocate Health; United States; Remote; USD 39,000 - 59,000; Full time

Benefits offered by this job

Paid Time Off

Health and welfare benefits

Flexible Spending Accounts

Adoption assistance & parental leave

Retirement plans with employer match

Educational Assistance Program

Job summary

Advocate Health is seeking an Onboarding Manager to standardize clinician onboarding and ensure a smooth integration into the system. This remote, full‑time role partners with the physician integration team, HR, Compliance, and Epic Training to develop orientation programs and evaluate outcomes.

The ideal candidate has a Bachelor’s in Health Care Administration or HR and about 3 years in related roles, with strong communication and organizational skills.

Qualifications

• Bachelor’s degree in Health Care Administration or HR-related field.
• Experience in human resources, clinician education, and multi-team processes.
• 3 years of experience in HR, marketing, medical group operations, or communications.

Responsibilities

• Establishes and maintains onboarding processes for clinicians.
• Collaborates with physician integration team on orientation and retention plans.
• Supports pre-interviewing and coordination of community resources and tours.
• Develops welcome packet materials for new hires.
• Coordinates with HR, Compliance, and Epic Training to deliver training sessions.
• Leads project planning and implements change strategies for onboarding projects.

Skills

Recruitment strategies

Interpersonal communication

Problem solving

Employment laws knowledge

Microsoft Office proficiency

Education

Bachelor’s degree in Health Care Administration

Bachelor’s degree in Human Resources or related field

Tools

Epic Training Teams

Microsoft Office Suite

Job description

Department:

38144 Enterprise Corporate - Physician Recruitment

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Day Shift- Monday-Friday- Remote

Pay Range:

$28.55 - $42.85

Major Responsibilities:

• Establishes and maintains standardized onboarding processes and procedures that meet the needs of Advocate Health and the clinician while ensuring continuity and consistency for proper integration into the system.
• Works as an onboarding liaison, in collaboration with the physician integration team, to develop a detailed and industry leading orientation and retention tactical plan. Responsible for developing, deploying, and maintaining evaluation tools and utilizing the data collected to enhance services and processes and assure adherence to Advocate Health standards and strategies. Analyzes and evaluates the effectiveness of clinician recruitment, integration, orientation, and retention plans and execution strategies. Creates post-interview tools that aid in making appropriate candidate selections. Creates and analyzes post-hire evaluation strategies utilized in the continuous optimization and enhancement of the onboarding program.
• Acts as a backup site liaison and provides information during the pre-interviewing/interviewing process to help answer questions, provide facility and community information, and to facilitate contact between candidates and physician leaders, ensuring the process is efficient and effective. May also support the physician integration team by assisting with coordination of community tours, identifying possible family needs and researching available resources to address these needs. Responsible for the logistical planning and execution of programmatic planning to ensure a top tier new hire experience. Monitors and ensures critical events and deadlines are achieved to provide a smooth transition for incoming clinicians to maximize new clinician engagement and retention.
• Creates and maintains physician welcome packet material to ensure appropriate and necessary information is clearly communicated and distributed in a timely manner.
• Collaborates with key stakeholders such as operations, marketing, administration, and medical group leadership to ensure consistent and effective integration for clinicians. Works closely with multiple integrating functional areas such as Human Resources, Talent Acquisition, Compliance, Coding, Risk, and Epic Training Teams to establish and deliver informational and training sessions for newly hired clinicians.
• Coordinates processes and critical projects for the Clinician Services and Recruitment team. Leads project planning and implements process, cultural and organizational change strategies to support the successful adoption of projects. Works directly with leaders and team members to optimize practice, identify unique solutions and manage project tasks to scope and defined timelines.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• Bachelor’s Degree in Health Care Administration, or
• Bachelor’s Degree in Human Resources or related field.

Experience Required:

• Typically requires 3 years of experience in human resources, marketing, medical group operations or communications that includes experiences in developing relationships with clinicians, educating clinicians on services and programs and facilitating processes across multiple teams.

Knowledge, Skills & Abilities Required:

• Proven ability to work independently while making critical decisions under tight timeframes and multiple competing priorities.
• Understanding of recruitment strategies, retention practices, business and market development.
• Skills in evaluating, addressing, and providing resolutions to general issues and challenges. Skills in problem solving for effective resolution.
• Knowledge of geographic area served to provide guidance to physicians and their families on the community and surrounding areas.
• Knowledge of state and federal employment laws and regulations impacting the recruitment function, human resources and the overall implications to the organization.
• Good interpersonal, verbal and written communication skills and experience to effectively interact and build working relationships with physicians and leadership at all levels.
• Ability to act as a resource and providing guidance to others. Ability to establish exceptional individual relationships based on credibility of expertise and trust.
• Proficient in using Microsoft Office and system applications.

Physical Requirements and Working Conditions:

• Generally exposed to normal office environment.
• Position requires travel, so may be exposed to road and weather hazards.
• Must have functional sight, speech, and hearing.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate’s job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.