Clinician Scheduler

US Acute Care Solutions; United States; Remote; USD 30,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA / FSA options

401(k) plan

Paid time off

Parental leave

Job summary

US Acute Care Solutions is seeking a Clinician Scheduler to manage remote hospital schedules, ensuring full staffing aligned with patient demand. You will use Shift Admin to auto‑generate schedules, learn provider preferences, and collaborate with site directors to forecast needs and optimize staffing and costs.

You will work within a dual reporting structure, applying strong organization, communication, and analytics to maintain schedule continuity and provider satisfaction across sites.

Qualifications

• Bachelor’s degree preferred.
• Experience creating/managing complex fluid schedules.
• Shift admin scheduling experience preferred.
• Previous experience working with clinicians preferred.

Responsibilities

• Create and maintain schedules for multiple hospital locations 45 days before the start of the month.
• Work with scheduling software (Shift Admin) to auto‑generate schedules.
• Establish relationships with providers to learn scheduling preferences.
• Analyze requests and resolve conflicts or escalate as needed.
• Compile reports to forecast staffing needs and optimize costs.
• Coordinate with credentialing, RDO, and site leadership to ensure staffing.
• Ensure continuity of care and timely open shifts coverage.

Skills

Organization

Communication

Problem-solving

Prioritization

Critical thinking

MS Office

Scheduling software

Analytics

Education

Bachelor’s degree

Tools

Shift Admin

Job description

Job Posting Closing Date: Open until Filled Where do you belong? Your career is more than just a job, it's part of your life. Whether you’re a clinician, or non-clinical professional, at USACS you'll feel a sense of connection working with clinicians and office staff who share your interests and values. We want you to love coming to work each day because you believe in what you do and the people with whom you work. We care about your success. USACS also understands that location is important. We offer career opportunities for clinicians and non-clinical support staff from New York to Hawaii and numerous points in between. Our supportive culture, outstanding benefits and competitive compensation package is best in class.

Job Description

The Clinician Scheduler develops and manages schedules for clinicians at hospital locations to ensure that all shifts are fully staffed for the expected patient volume. This role will work with Clinicians, Leadership, and Site Directors to ensure appropriate clinician coverage is in place to treat expected patient volumes. The clinician scheduler contributes to the corporation’s financial performance by managing schedules based on tiered prioritization of clinician utilization, optimizing clinician availability, assisting in requesting and planning future over/under staffing needs, and adjusting as needed on a continual basis.

Location

Remote

ESSENTIAL JOB FUNCTIONS

• Creates and maintains schedules for multiple hospital locations 45 days before the start of the month.
• Works independently utilizing scheduling software (Shift Admin) to auto-generate schedules based on customizations, rules, and weightings.
• Establish relationships with all providers to learn their scheduling preferences and hard stops.
• Use discretion to determine reasonable asks and when medical director approval/denial is necessary.
• Analyze requests, identify potential conflict areas, and determine the best solution.
• If unsuccessful in resolving independently, implement an escalation process.
• Compile standard reports based on historical data to determine future staffing needs.
• Collaborate with credentialing, RDO, Directors, or others to ensure available staffing.
• Work with other clinician schedulers to ensure coordination of the utilization of cross-credentialed providers and days of availability.
• Work with Scheduling Optimization to schedule traveling physicians and to optimize the site allocation process.
• Ensure distributed days of availability allow for complete staffing of all shifts.
• Optimize trades and shift blocking to minimize costs of traveling physician expenses.
• Responsible for ensuring continuity of care, shift equity, and distribution in accordance with site-specific scheduling policies.
• Schedule providers based on budgeting tiers.
• Maximize the use of local FT clinicians based on contractual obligations, followed by PT, STAT, and locums in descending priority.
• Responsible for coordinating and securing the use of outside clinician resources through locum companies within budgeted goals as necessary to complete the schedule.
• Modification of shift maps as directed by site leadership.
• Work with the President/VP/Site Directors/RDOs to adjust the schedule for service/budget under immediate deadlines.
• Work directly with site Physician/APP leaders to ensure optimal schedules before publication.
• Responsible for ensuring anticipated and last-minute open shifts are filled.
• Responsible for communicating changes to schedule and providing all necessary parties are aware and in agreement.
• Responsible for maintaining provider satisfaction regarding the monthly schedule.
• Ensures expectations are clear of clinician scheduling requirements and expectations from scheduling.
• Ability to investigate the source of any complaints, analyze the underlying reasons, and resolve them as appropriate.
• Responsible for setting up Shift Admin and properly applying shifts with pay codes to automate payroll through Workday integration.
• Utilize strong judgment when deviations from established policies and procedures are necessary to complete schedules based on established deadlines.
• Communicates terms and premium rates with providers to ensure all shifts are covered after the provider is scheduled to contract max by site leadership.
• On Call responsibilities may be required.
• Discretion in the escalation process when clinician leadership support is necessary to create a schedule effectively.
• Responsible for ensuring all parties agree with scheduling policies and decisions surrounding specific issues, including local and support clinician leadership.
• Analyze metrics and reporting, able to communicate results.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to navigate and function under a dual and remote reporting structure
• Strong organization and problem-solving skills
• Strong communication and interpersonal skills
• Ability to prioritize competing needs
• Uses critical thinking skills to make decisions
• Professional presentation/phone savvy
• High-level analytics skills
• Ability to effectively perform in a multi-task work environment
• Ability to maintain patience and composure in difficult situations
• Ability to identify and communicate emerging issues to management
• Knowledge and skills in using personal computers (Windows) with a strong emphasis on Microsoft Office Programs- Outlook, Word, Excel and Adobe Acrobat
• Technical ability with scheduling software

EDUCATION AND EXPERIENCE

• Bachelor’s degree preferred
• Experience creating/managing complex fluid schedules
• Shift admin scheduling experience preferred
• Previous experience working with clinicians preferred

PHYSICAL DEMANDS: This position requires long periods of sitting and reviewing data on computer monitors Required to have close visual acuity to perform the job

Hourly Rate

$21.59-$39.94 Hourly rate may be determined on several factors including but not limited to knowledge, skills, experience, education, geographical location and requirements stated in job description.

Benefits

• Medical, dental, and vision insurance options
• Health savings accounts (HSA) and flexible spending accounts (FSA)
• 401(k) employee and employer contributions
• Paid time off, including vacation, sick leave, and company holidays
• Paid parental leave & family support benefits
• Short-term and long-term disability insurance
• Life and accidental death & dismemberment (AD&D) insurance
• Employee assistance programs & wellness resources
• Additional compensation may include bonus eligibility, equity, or other incentive programs, depending on the role.

US Acute Care Solutions (USACS) is the leading Clinician-centric provider of hospital-based emergency and inpatient medicine. Delivering emergency, hospital, and critical care medicine services to hospitals and health systems across the nation, we serve 11 million patients annually in 400+ programs across 27 states. As a practice, we prioritize the personal and professional satisfaction of every member of our incredible team. We offer competitive benefits and unlimited paths for advancement, complemented by a culture of robust support.

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