Clinician Contract Coordinator

Aurora Health Care; Milwaukee (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

Aurora Health Care is seeking a Contract Administrator to manage a centralized department contract repository, including physician employment agreements and related documents.

The role partners with Legal, Compliance, Recruitment, and Physician Compensation teams to standardize provisions, resolve discrepancies, and ensure regulatory compliance. A bachelor's degree and 2 years of contract experience are required, with strong Office skills and confidentiality.

Qualifications

• Bachelor's degree required in Business or Health Care Administration.
• Typically 2 years of experience in contract drafting, review, analysis, and coordination.
• Ability to work independently under tight timeframes with competing priorities.
• Understanding of contract and legal document principles and concepts.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access).
• High level of confidentiality and professional ethics.
• Strong interpersonal communication and relationship-building skills.
• Excellent organizational and data management abilities.

Responsibilities

• Establishes and manages a centralized contract repository for Medical Group agreements and related documents.
• Facilitates standard contract provisions and coordinates with leadership and departments to resolve discrepancies.
• Manages a centralized electronic employment agreement and contract database.
• Mentors and trains team members on guidelines, workflows, and contracting tools.
• Coordinates immigration documents with in-house and external counsel; maintains immigration and public access files.
• Supports special projects, including reports and process maps for the Clinician Contracts team.
• Identifies opportunities for process improvements and implements changes with the team.
• Oversees technology resources used for contract approval, signature, distribution, and storage.

Skills

Independent work

Contract principles

Microsoft Office

Confidentiality

Interpersonal skills

Attention to detail

Time management

Relationship building

Education

Bachelor's Degree in Business, or Health Care Administration

Job description

Major Responsibilities:

• Establishes and manages a system which ensures all Medical Group contracts are prepared, executed, organized, and secured in a centralized department contract repository. These documents include but are not limited to physician employment agreements, amendments to agreements, Aurora Physician Compensation Committee (APCC) documentation, letters of notification/documentation (termination, waiver, start date change), and immigration documents.
• Facilitates and communicates standard contract provisions and procedures. Acts as a liaison among leadership, including the Medical Group President, and team members from Aurora’s Legal, Compliance, Recruitment, and Physician Compensation departments to ensure all needs are met for the organization and discrepancies are resolved.
• Manages a centralized electronic employment agreement and contract database.
• Mentors, coaches and trains team members on implementation of new guidelines and the continued adherence to established guidelines governing contracting content and workflows. This includes coordinating and conducting training for new team members and internal users on the contract process and technology resources.
• Partners with the Advocate Aurora in-house Immigration Coordinator and, when necessary, outside legal counsel, to process immigration documents in accordance with immigration regulations. Maintains paper and electronic immigration files for all sponsored employees and prepares and maintains Department of Labor public access files for physicians, advance practice clinicians, and other system professionals ensuring compliance with current regulations.
• Assists with special projects as defined by the Clinician Contracts team. This includes the preparation of reports, process maps, and other supporting documentation.
• Identifies opportunities for process improvements and other innovations, including streamlining and updating tools used as part of the team’s contracting procedures. Works with the Clinician Contracts team to implement changes.
• Manages technology resources used in the contracting process for the approval, signature, distribution, and storage of documents to ensure continuity and consistency among stakeholders.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• Bachelor's Degree in Business, or
• Bachelor's Degree in Health Care Administration or related field.

Experience Required:

• Typically requires 2 years of experience in contract document drafting, review, analysis, and coordination.

Knowledge, Skills & Abilities Required:

• Proven ability to work independently while making critical decisions under tight timeframes with multiple competing priorities.
• Understanding of contract and/or legal document principles and concepts.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Access) or similar products. Ability to manipulate, maintain and organize data and maintain data with ease of access.
• High level confidentiality.
• Good interpersonal communication skills and experience to effectively interact and build working relationships with all levels of team members, including physicians, leadership, and external customers.
• Exceptional working knowledge of contracting language.
• Ability to act as a resource and provide guidance to others.
• Ability to establish exceptional individual relationships based on credibility of expertise and trust.
• Strong attention to detail and problem solving skills.
• Strong organizational skills and ability to prioritize daily tasks and work with short turnaround times.

Physical Requirements and Working Conditions:

• Position may require travel which may result in exposure to road and weather hazards.
• Exposed to normal office environment.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.