Clinical Trials Financial Analyst II

Fred Hutchinson Cancer Research Center; Seattle (WA); On-site; USD 80,000 - 121,000; Full time

Benefits offered by this job

Medical & Vision

Dental

Flexible Spending Accounts

Retirement

Tuition reimbursement

Paid vacation

Paid holidays

Paid parental leave

Onsite health clinic

Job summary

Fred Hutchinson Cancer Center in Seattle, WA seeks a Clinical Trials Financial Analyst II to manage postaward financials for a portfolio of clinical trials. You will partner with CRS teams to align budgets, generate sponsor invoices, and produce financial reports.

The role requires developing multi-year budgets, monitoring spend, and delivering insights to stakeholders. The position emphasizes collaboration with clinical teams, budget accuracy, and proactive problem solving.

Qualifications

• Bachelor’s degree in accounting or finance, related field or equivalent qualification and experience.
• Minimum of two years of experience in finance, preferably in Phase I-III clinical trials.
• Experience developing complex, multi-phase clinical trial budgets and negotiating study budgets.
• Working knowledge of financial information and operational statistics.
• Ability to develop and perform complex calculations in Microsoft Excel.
• Strong analytical and communication skills; able to collaborate and solve problems.

Responsibilities

• Partner with startup teams and study teams to ensure budgets and billing grids align with CRS standards.
• Generate sponsor invoices and provide accurate tracking and reporting for each study.
• Review Epic charts and invoices and use tools to ensure charges align with MCA, CTA and ICF.
• Collaborate with Clinical Research Coordinators on invoicing and reconciliation.
• Coordinate with billing offices on billing issues and provide timely financial reporting.
• Create budgets, monitor budget vs. actuals, and explain variances and trends.
• Provide financial forecasting and ad hoc financial models.
• Support central offices and clinic partners to meet post-award requirements.

Skills

Budgeting & forecasting

Financial analysis

Excel skills

Communication skills

Independent work

Clinical trial finance

Education

Bachelor's degree in accounting or finance

Tools

OnCore CRA Console

Subject Console

Financial Console

Vendor Payables

Epic Research Module

EPIC

CTMS (OnCore/ETC)

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Clinical Trials Financial Analyst II role provides postaward fiscal management support for programs under Clinical Research Support (CRS), will be responsible for management of postaward activities for an assigned portfolio of clinical trials and reports to the CRS Assistant Director, Post Award Financial Management.

Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions.

Responsibilities

• Partner with clinical trial startup team and consortium study teams to ensure sponsor payment terms, study budget and billing grid align with CRS standards.
• Generate sponsor invoices timely and help ensure accurate tracking and reporting is available for each study.
• Review Epic charts and invoices, review and utilize tools such as OnCore CRA Console, Subject Console, Financial Console, Vendor Payables, and Epic Research Module, to help ensure invoices to study budgets are accurate in accordance with Medicare Coverage Analysis (MCA), Clinical Trial Agreement (CTA) and Informed Consent Form (ICF).
• Work with Clinical Research Coordinators impacting invoicing and bill reconciliation to correct workflow issues, when identified.
• Coordinate with billing offices on billing issues, when identified.
• Produce reports of overall study receipts, invoices and other postaward information as necessary to present to relevant stakeholders; develop QC checks to ensure issues are identified early.
• Prepare, submit and manage internal financial processes and coordinate with clinic implementation staff.
• Collaborate with cancer consortium parallel offices and clinic partners to ensure all institutional post award requirements are met.
• Create multi-year and annual budgets. Monitor financial performance relative to budget and explain variances and trends.
• Monitor and track monthly labor and non-labor spending for allocation of appropriate costs to Sponsored projects.
• Provide Budget-to-actual financial reporting, expense approvals, and invoice processing while assuring charges are appropriate, allowable, allocable, and paid promptly.
• Prepare ongoing financial analysis, forecasting, and ad hoc financial models.
• Review internal billing compliance documents and OnCore study calendars to ensure financial infrastructure is sound and in alignment with protocol requirements and study sponsor funding terms.
• Work professionally and proactively with central offices, clinic partners, faculty members, and research collaborators in support of the overall research plan.
• Assist with other departmental fiscal objectives as needed and provide recommendations for changes in processes or practices that standardize, automate and optimize efficiencies in routine tasks.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in accounting or finance, related field or equivalent qualification and experience.
• Minimum of two years of experience in finance, preferable in Phase I-III clinical trials.
• Must have previous experience developing complex, multi-phase clinical trial budgets, negotiating study budgets, revisions and knowledge of medical terminology.
• Working knowledge of financial information and related operational statistics.
• Ability to develop and perform complex calculations in Microsoft Excel.
• Strong analytical skills with attention to detail.
• Well-developed verbal and written communication skills, including an ability to understand complex problems, to collaborate and explore alternative solutions. Ability to organize thoughts and ideas into understandable terminology.
• Ability to work independently on multiple projects and communicate status of projects to key decision makers on a proactive basis.
• Exposure to grant accounting or project cost accounting a plus.

PREFERRED QUALIFICATIONS:

• Clinical research related certification preferred.
• Demonstrated familiarity with process improvement principles.
• Demonstratedfamiliarity with project management tools and techniques.
• Experience performing clinical trial management/administration and/or sponsor invoicing activities utilizing OnCore or another CTMS system.
• Experience performing or reviewing clinical trial management/administration activities utilizing EPIC or another patient billing and registration system.

The annual base salary range for this position is from $80,475 to $120,682, and pay offered will be based on experience and qualifications.

Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.